PROGRAM REVIEW COMMITTEE NOTES
Friday, February, 2011
PRESENT
MEETING NOTES
SUB COMMITTEES
REPORT ON
PROGRAM
REVIEWS
COMPLETED TO
DATE
11:00AM -
PROGRAM REVIEW
AUTHOR
DISCUSSIONS
Keith Snow-Flamer, Mike Peterson, Paul Hidy, Bill Honsal, Hillary Reed,
Vinnie Peloso, Karen Nelson, Cheryl Tucker, Mike Cox; Rachel Anderson,
Guest: Justine Shaw, Melissa Green, Pat Girczyc, Franz Rulofson
Meeting called to order at 10:15 after determining a quorum was present
The following sub-committees would like clarification for:
Budget:
•
Library –which of the requested positions are faculty
•
Upward Bound - 1) what grant monies fund the program; 2) have staffing needs been met; 3) summer program
•
DSPS - who are faculty and who classified staff
•
EOPs/CARE/CalWorks –who is responsible for categorical programs to
DSPS
Trends:
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EOPS/Care/CalWorks –low success rates for basic skills
•
Upward Bound – (Trends will submit rubric next meeting)
Assessment was pleased overall with the assessments:
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DSPS –guidance curriculum changes, revisions and updates
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Upward bound – suggested setting specific timelines for next steps
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Library – suggested setting specific timelines for next steps
Committee agreed to invite the following authors for next week: DSPS, Upward
Bound, Library, Special Programs
Note HR posted in Administrative services folder
•
Melissa Green, Counseling & Advising, addressed the Comp Time issue and the lack of longitudinal data
•
Franz Rulofson, AG, addressed the AG program’s sustainability beyond the
Cal Trans grant. The committee agreed there was no need to revise the program review.
•
Pat Girczyc addressed the Fire Tech Program’s long term sustainability, for
Ed Trigeiro. A result of this conversation is that Fire Tech needs to complete a separate program review next year
Per Keith, the EMC is working on a short-term and long-term management plans, which they need to link to program review. They requested the PRC send
REQUEST THE PRC
FORWARD TREND
AND ASSESSMENT
/PLANNING
PROGRAM REVIEW
EVALUATIONS TO
THE EMC the sub-committee Trends, and Assessments rubrics directly to the EMC for uploading into the two-year plan.
•
Cheryl, chair of the EMC task force, believes the task force would like to see some detail, as well as the master Program Review summary. She believes the sub-committee rubrics have all necessary information. The executive summaries will go to the EMC who can go to MyCR for additional information as needed
PUBLIC COMMENT
•
Per Justine the assessment committee is rolling out new forms, and pushing

CAL SOAP
CLARIFICATION
HUMANITIES
COMPREHENSIVE
IEC
NEXT STEPS
NEXT MEETING
ADJOURNED
SUBMITTED the academic side for 5 year plans on assessment. Forms will be on the assessment page soon, and adaptable for non teaching programs
•
PRC discussed adding a 5-year assessment plan to the review templates. It was a recommended assessment training be updated every year
•
All program review authors can go to MyCR and read sub-committee rubrics.
•
AA degree comprehensive disciplines do not have to complete annuals
CalSoap (due for comprehensive) has no director. Keith requested removing from the calendar this year, but PRC recommended submitting an annual, in group 6
•
Utpal clarified at the end of the meeting that those disciplines involved in the comprehensive degree reviews do not have to do an annual. Addendums are completed in the fall
•
Discussion on how to deal with programs who do not submit program reviews.
•
One suggestion is a program review intervention team (maybe PRC subcommittees) to document why program reviews are not completed, assess problems, and assist
•
Not allow faculty to apply for faculty development funds if not meeting basic professional responsibilities such as program review
•
Submit ideas to put to the committee to Keith and Utpal. The intervention team idea would be just the first step
IEC is tasked, in part, to develop an instructional planning narrative and revised model, as well as Board Policy. The committee is meeting Monday with narrative and a slightly revise model including strategic planning which will go to College Council Monday afternoon, then to constituent groups. The planning agenda is to have an integrated planning summit in March to determine what is working or not
•
10 program reviews for next week. The subcommittees will discuss problems and themes. Themes should be linked to QIPs
•
Group 1 Executive summaries
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Karen will chair next week.
•
The executive summary will be sent to the EMC upon review and approved by all committee members
•
Utpal is leaning towards streamlining the AA/AS comprehensives, so the scope of work will fall within contract. Object is to look at whether a program is healthy. CRFO will review these changes on February 25 th.
Zach will then re-do the aggregate data for the templates
•
The next meeting is scheduled for 2/18/11
•
Keith, Mike, Cheryl and Utpal will not be here for 2/18/11
The meeting was adjourned at 11:30am cp