REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
New Boardroom
November 19, 2012
1:10-2:40 pm
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic
skills student achievement data, and to inform all institutional divisions and units in meeting
CR’s enrollment goals within a framework of collaboration continued growth and community
alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget
projections, implements, monitors, and periodically revises the process of student enrollment and
retention.
1. Call to Order
2. Review Summary Notes from: October 29, 2012
3. Action Items
3.1 Summer schedule development timeline (Bruce Wagner/Keith Snow-Flamer
4. Discussion Items
4.1
4.2
4.3
4.4
4.5
4.6
2012-13 FTES (Post Prop 30)
Developing 2013-14 FTES/TLU budget recommendation (Wagner/Snow-Flamer)
Math Jam Success Data (Wagner)
Enrollment Management Plan and Planning Agenda (Wagner/Snow-Flamer)
Spring Schedule Update (Schmitcke)
Summer Schedule Strategies (Wagner/Snow-Flamer)
5. Reports
6. Future Agenda items
7. Announcements
8. Adjournment
CCC Confer Information
Dial your telephone conference line: (888) 450-4821
Enter your passcode: 298495
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Monday, October 29, 2012
NOTES
PRESENT
ACTION
REVIEW SUMMARY
NOTES
Rachel Anderson (phone), Jeff Cummings, Anna Duffy, Sheila Hall, Pam
Kessler, Dave Gonsalves (phone), Anita Janis (phone), Barry Tucker,
Bruce Wagner and Danny Walker.
The summary notes from October 15 were approved as presented.
NEW CSEA
COMMITTEE
MEMBER
It was announced that Juana Tabares has resigned as CSEA representative to
the committee and Barry Tucker has been appointed as her replacement.
ENROLLMENT
PRIORITIES
Bruce Wagner reported that AP 5055, Enrollment Priorities, has gone through College
Council and is now out for constituent review. He asked that the committee review
the AP and make recommendations regarding any changes. Bruce and Keith will
compile the changes and return to College Council.
Robust discussion ensued regarding AP 5055 and the committee agreed that
clarification is needed throughout the document. Concern was voiced specifically
regarding priority registration for athletes, student body officers and honor students.
There was recollection among some of the committee members that these students
were removed by this committee in an earlier draft of this AP. Bruce made a list of the
items and specific areas of concern and will present them to Dr. Snow-Flamer for his
review.
SUMMER
SCHEDULE
STRATEGIES
Bruce stated that we are currently about 160 FTES short of our CAP and some
projections seem slightly worse. Cabinet discussed a summer session and agreed that
it is necessary to achieve the target FTES for this year. It was noted that in the past
summer has consistently been 200 FTES no matter what we’ve done. He also stated
that we are trying to find courses to add for spring so that we don’t have to rely so
heavily on summer enrollment.
Summer start dates and the length of sessions were also discussed by the committee.
It was noted that when determining the schedule we need to make sure that all census
dates are before June 30 so that the FTES can be counted toward this year.
There was also discussion regarding the TLU allocation model and if it needs to be
adjusted since it appears that some areas are short and CTE may have been over.
The following topics related to summer were also discussed:
 Online courses only
 Efficiency
 Evening classes
 Wait lists and fill rates
 Closing one or all branch campuses for summer
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ENROLLMENT
MANAGEMENT PLAN
& PLANNING
AGENDA
Sheila Hall stated that she will work with Lorie and Keith to make additions to the
Planning Agenda regarding activities for Goal 3 & 5. The updated version will be
brought back to the committee.
FUTURE AGENDA
ITEMS
ADJOURNED
The meeting adjourned at 2:40 p.m.
SUBMITTED
lw
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EMC
FTES Scenarios
2012-13
Nov. 16, 2012
Tax measure fails
Tax measure passes
4465 FTES cap
4565 FTES cap *
167 FTES Summer 2012
2045 FTES Fall 2012
2253 FTES needed for Spring/Summer
167 FTES Summer 2012
2045 FTES Fall 2012
2353 FTES needed for Spring/Summer
Scenario 1:
2253
0
Scenario 2:
2053
200
FTES Spring
FTES Summer 2013
FTES Spring
FTES Summer 2013
Scenario 1:
2353
0
Scenario 2:
2153
200
FTES Spring
FTES Summer 2013
FTES Spring
FTES Summer 2013
Revenue Projections
100 additional FTES
37 calculated sections
167 TLU's
456,500 revenue
-156,667 cost
299,833 profit
2.7 FTES/section
4.5 TLU/section
$4565/FTES
$940/TLU
Note: cost per FTES $1567/FTES
* Notes: Revised FTES target based on CCCCO communication
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Draft Summer 2013 Schedule Development
January 28
February 5
February 15
EMC review and recommend proposed summer schedule guidelines to Cabinet
Cabinet approve and/or revise EMC summer schedule guidelines
recommendation
Proposed sections due from Deans to Tiffany Schmitcke
February 18-22
February 25-27
February 28
March 1
March 4 - 6
March 8
March 18
Section data entered into Datatel— Tiffany Schmitcke and site schedulers
Review/correction of data by Deans
IR run simulations to determine FTES projection
Cabinet review FTES projections and review/revise/approve summer schedule
Corrections made to the schedule
Summer schedule available on WebAdvisor—Tiffany Schmitcke
Begin priority registration process
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Resident FTES
Non-resident FTES
Non credit FTES
Total FTES
Fulltime Instructional Faculty
Total Calculated Sections
Total TLUs needed
Total Fulltime Faculty TLUs
Total Fulltime Faculty Reassigned TLUs
Fulltime Faculty Instructional TLUs
Overload Instructional TLUs
Associate Faculty Instructional TLUs
Total Instructional TLUs
Fulltime Faculty Calculated Sections
Associate Faculty and Overload Calculated
Sections
2011-12
4,811.00
196.00
2.30
5,009.30
Original
2012-13
4,465.00
196.00
2.30
4,661.00
77.00
1,594.64
7,175.89
3,465.00
300.00
3,165.00
176.00
3,834.89
7,175.89
703.33
3 Year Targets
Revised
2012-13
4,565.00
196.00
2.30
4,761.00
77.00
1,690.74
7,608.33
3,465.00
300.00
3,165.00
176.00
4,267.33
7,608.33
703.33
891.31
987.41
Diff
100.00
100.00
96.10
432.44
432.44
432.44
-
2013-14
4,565.00
205.80
2.30
4,770.80
77.00
1,630.36
7,336.61
3,465.00
300.00
3,165.00
181.00
3,990.61
7,336.61
703.33
2014-15
4,656.30
216.09
2.30
4,872.39
77.00
1,662.96
7,483.34
3,465.00
300.00
3,165.00
185.00
4,133.34
7,483.34
703.33
96.10
927.02
959.63
Assumptions/Notes/Calculations
2011-12 Resident FTES target was 4,811
Original 2012-13 Resident FTES is based on email of August 20 from CCCCO
Revised 2012-13 Resident FTES is based on post-election email from CCCCO
Assuming no Growth in the number of fulltime faculty
Assuming 2.8 FTES per section in original 2012-13 FTES scenario and 2.7 in revised 2012-13 scenario
Calculated Sections= 4.5 TLUs per section
Assumes no change in FTES target from 2012-13 to 2013-14
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2012- 13 Planning Agenda (subject to change depending upon planning issues identified)
Activity
Implement an assessment
awareness initiative for English
and math.
Assess math jam success data
Responsible
Timing
Person
CSSO, CIO, and
Spring 2013
Math, English,
Counseling faculty
and Advisors.
Fall 2012
Continue to offer math jam courses
Develop Academic Support Center Student
workshops to support targeted
Development
remediation skills.
Ongoing
Spring 2013
Utilize outcomes from BSC’s
Program Review to recommend
appropriate courses for basic skills
students.
Fall 2012
Institutional
Research
Department and
BSC
Outcome
On EMC October 29
agenda.
Ongoing
Evaluate the frequency of students EMC and BSC
placing into each basic skills
course, alongside the number of
each basic skills course offered, fill
percentages, and success rates to
provide a comprehensive view to
guide basic skills course offerings.
Fall 2012
Request sent to IR
Compare placement and course
success rates with similar colleges
in the state.
EMC and BSC
Fall 2012
Request sent to IR
Review the # of repeats
Find out why students are not
taking placement tests and not
taking math or English in the first
year.
EMC and BSC
EMC and BSC
Fall 2012
Fall 2012
Request sent to IR
Ensure sufficient number of basic
skills courses (Eng 350, Rd 360,
math 372, 376, and 380) are
offered every semester
Dean of Academic
Affairs
Ongoing
Explore feasibility of non-credit
basic skills courses.
EMC and BSC
Spring 2013
Develop an Early
Student
Spring 2013
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Alert System to timely
Identify students
who may need support services.
Development
Assess TLU allocation framework.
EMC
Fall 2012
Develop student focus groups
and/or more detailed surveying to
ensure that courses are scheduled
at times that are convenient for
students.
EMC
Fall 2012
Assess student success and
EMC
retention for student taking over 15
units per semester.
Fall 2012
Reallocate TLUs to support
student success and completion
EMC
Spring 2013
Collaborate with the BPC to
develop a more accurate three year
FTES and fulltime and associate
faculty TLU projection.
EMC and BPC
Ongoing
Evaluate how course cancellation
affects certain populations
IR
Spring 2013
Review Student Equity Plan data
Assess one-year schedule
IR
EMC
Spring 2013
Spring 2013
Establish earlier contact between
students and advisors in GS1 and
GS 6 courses to build education
plans.
Student
Development
Fall 2012
Use degree audit to advise
students.
Student
Development
Fall 2012
Build a process to enable students
to develop a simplified student
education plans.
Student
Development
Fall 2012
Collaborate with classroom faculty
to encourage students to develop
education plans.
Student
Development and
Instruction
Spring 2013
Investigate integration of EStudent
transcript course equivalencies into Development and
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Spring 2013
Request sent to IR
Datatel.
Instruction
Create a Veterans Resource Center
Student
Development
Student
Development
Fall 2012
Continued integration of student
education plan completion in all
college success courses.
Student
Development
Fall 2012
Continued linkage with HE 1 or
other general education courses
under CSU Area E.
Student
Development
Spring 2013
Develop an Early
Alert System to timely
Identify students
who may need support services.
Develop district wide orientation
program using Tegrity
instructional platform.
Student
Development
Spring 2013
Student
Development
Spring 2013
Develop separate approaches to
increase engagement of full and
part time students.
Student
Development
Spring 2013
Involve student leaders in planning
and implementing co-curricular
activities.
Student
Development
Spring 2013
Use marquees in the cafeteria and
around campus to publicize
upcoming campus and community
events.
Student
Development
Fall 2012
Continue to develop community
projects with clubs and
organizations.
Student
Development and
ASCR
Spring 2013
First Year Experience (FYE)
steering committee will develop
the framework for curricular and
co-curricular FYE program.
Summer/Fall
2012
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