REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Enrollment Management Committee (EMC)

Meeting of the Enrollment Management Committee (EMC)
New Boardroom
January 28, 2013
1:10-2:40 pm
AGENDA and Notes
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student
achievement data, and to inform all institutional divisions and units in meeting CR’s enrollment goals within a
framework of collaboration continued growth and community alignment. The Enrollment Management
Committee (EMC) also formulates enrollment goals consistent with the College’s mission and program review
data, develops FTES budget projections, implements, monitors, and periodically revises the process of student
enrollment and retention.
1. Call to Order
2. Review Summary Notes from: None
3. Action Items
4. Discussion Items
4.1 2012-13 FTES Update: Discussed the P1 based FTES projections. It was noted that: 1) sister
community colleges are seeing “soft” enrollment in small rural colleges while urban colleges are
relatively stable; 2) we’re seeing downward pressure: better economy and D-reg.
2012-13 FTES Scenarios
As of January 21, 2013
FTES Target
FTES Summer 2012
FTES Fall 2012
Spring estimate
Projected Summer enrollment
Projected Total
FTES short of target (budgeted + growth)
FTES short of budgeted Revenue
Possible Loss in funding
$ (738,571)
4.2 Spring 2013 Fill Rate Snapshot: The committee reviewed the snapshot of Eureka fill rates on specific
days (Nov 20, Nov 27, Dec 5 and Dec 19) and noted that: the numbers are further evidence that
enrollment has softened; disciplines that have historically filled early were low; however, the high solid
fill rates for Speech and Biology indicate that additional Speech and Biology full time faculty are
needed and the college needs to reallocate faculty from low priority areas to high priorities areas to
meet FTES targets.
4.3 IPEDS data (Graduation Rates) Angelina presented the IPEDS data recently discussed at Expanded
Cabinet. Attention was focused on graduation rates and time to degree data. A few observations were
made: CR students are in high financial aid need and stop going to class to work. The committee
suggested several potential areas of improvement: build a counseling/advising protocol that clarifies
the college’s assessment process, informs students about financial obligation to going the college, build
stronger ties with high schools, the college should be more directive and not allow students to expend
unit and financial aid resources on classes they don’t need for degree completion, implements the
electronic SEP program, and create a new student guide.
4.4 2013-14 Annual Schedule Development Timeline: Tiffany provided an overview of the annual schedule
development timeline. It was noted that the Eureka campus is going to have three less classrooms next
year. Rachel and Tiffany will work together to analyze the classroom availability issue. It was
suggested that high demand/high impact classes be scheduled early morning, late afternoon, and
Saturday as “schedule anchors” and use the “prime time” for less impacted classes. It was reported
that we’ve operationalized the district-wide scheduling initiative with the summer schedule
4.5 FYE Update: Sheila provided a brief update on the FYE program. The steering committee is meeting
regularly and working on a rollout plan. The committee agreed to Michelle’s suggestion that ASCR
should appoint 1 or 2 students to the FYE steering committee.
4.6 Process of reviewing TLU allocation model: Keith and Bruce will review the overall section report to
make sure the courses are coded correctly and discuss an assessment plan.
5. Reports
5.1 Centralized scheduling: No report
6. Future Agenda items
7. Announcements
8. Adjournment