College of the Redwoods Assessment Committee Tuesday, April 3, 2012 Meeting Notes Present: Justine Shaw, Angelina Hill, Rachel Anderson, Shannon Sullivan, Eric Kramer, Crislyn Parker ‐notes Reports: Assessment software progress  The software seems to be working well. Some concerns with deleting and/or editing, which will be worked out as we continue to streamline. Largest area of difficulty is the transition between systems, but that is basically a cut and paste process. The true test will be when paper forms are no longer allowed after this week.  Paul and Brian are getting .NET training, which will increase efficiency. Angelina, at Utpal’s request will ask they explore the possibility of reporting multiple courses or multiple certificates/ degrees with one form under a discipline.  Assessment software loading of submitted reports is moving along. Angelina was presenting some of the challenges of entering items not submitted directly into the new program.  Plan is to move everything off of MyCR over the summer. Until the portion of the web site displaying the old/ archived forms is ready, MyCR will be utilized to store the plans and old forms.  Suggested to request faculty not to submit new plans, but complete the assessment at this time; updated reports can be submitted in the fall.  Discussion to develop a web form by convocation to submit 2‐year plans. 2‐year plans have to be posted prior to October. “Under construction” language will be put on the site above moving all plans to two year, etc.  Outcomes are now located on the new Assessment website.  Angelina suggested making our planning look similar to the example of Diablo Valley (Cindy Hooper sent an email with their example). Website progress  There is a push to an integrated website to improve efficiency and sustainability. Assessment help times  Small numbers are attending. The Deans are tracking assessment and will encourage those who need assistance to attend the “Assessment Fridays.”  There are still concerns about faculty who do not read emails or use the redwoods.edu email. One solution is to include language in contracts that it is a requirement.  There was discussion that faculty need more communication between those who own the program with the disciplines that feed into the program; and offering a program where most of the required courses are not offered at the campus the program is housed (reference Marine Science). 3/30 Institutional Outcomes Writing  Based on information from Shirley Kelly, CR should put this off until fall. It was suggested to basically use the GE outcomes, maybe add 1‐2 additional ones, and assess. Discussion Items: Transition in assessment coordinators at end of spring semester  Priority is an MOU, for Eric Kramer, for the 2012‐2013 academic year. CR needs to establish a structure to show sustainability. The administration needs to request this position from the stipend and reassign time committee. The academic senate then appoints or nominates. 
Justine is done serving as assessment coordinator at the end of this year. Feedback from SRJC consultants on 3/26 and Barbara Beno on 3/29  The consultants offered some hope on how to present ourselves and what we need to complete. They were impressed with our progress in program review and linking planning.  Dr. Kelly offered that as long as we have documentation, we should be fine.  “We have too many committees!” We need to assess our committees’ roles and how they react with each other. (Not right now, but down the road.)  Don’t have too many KPIs. They see us as evolving quickly and most of the changes should be sustainable.  Dr. Beno emphasized emphatically the large amount of work we need to complete to convince the commission we should retain our accreditation; and everything we do needs to be 100% or more, to compensate for the areas in which we are unable to show proficiency or sustainability. AC self‐evaluation method  The assessment committee needs to self‐evaluate. There was agreement to use the Survey Monkey survey sent out for EMC. This will be the benchmark year for this committee. Announcements: Review current 3‐year plan to update/modify at May AC meeting  The next meeting will be Friday, May 4 at 1pm.  Committee needs to look at spring 2012, be sure all completed items are included, then look ahead at fall, 2012 committee plans and make sure plan is complete.  Committee members are asked to review the plan prior to the next meeting.  Convocation planning: will likely include assessment finalization  Plan for May 15‐17 assessment summit Committee Adjourned/cp