REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, March 27, 2013, 3pm – 4:30pm, LRC 107
Notes
1. Meeting Called to Order. Present: Kathy Smith, Cheryl Tucker, Angelina Hill, Jeff
Cummings, Tami Matsumoto, Crislyn Parker-notes
2. Discussion Items
2.1. 5-year Backward Mapping Starting Points for the Annual Plan – see below
2.2. Planning Indicator Database Review (Angelina):
 Angelina gave a brief overview of the planning database that is not yet online. A
“crosswalk” of CR’s institutional plans, it will be an online database showing the
linkage between the strategic and education master plan objectives, including
indicators and definitions, to easily see where the plans align.
 Still being developed, the next steps will be to make the current draft available to IEC
members to review and refine.
2.3. Brief Report Out on Key Findings of Survey- Angelina will bring these to a summit
planning meeting with Pat Girczyc and Utpal
2.4. Task Force Update by the Committee Reducing Committee (CRC):
 Per Tami the task force is beyond brainstorming and now analyzing ideas.
Committees and charges have been identified and the task force is discussing how to
draft groupings: where some committees can become sub-groups of other
committees. There is discussion to create a wiki for this, allowing easier feedback to
suggested groupings.
 Kathy would like to see, in the future, an online committee handbook with the
committee title, constituency membership and charge or task.
3. Standing Agenda Item: Status Check of Planning Process:
 Paul DeMark has been tasked by the President to assist in making sure the annual
plans are on task. It was discussed and agreed to add a status column for the annual
plan. It would be useful in backward mapping. Also discussed is that the indicators
are not all measureable or easy to obtain.
 In order to more easily effect this, and as a starting point for the backward mapping,
five IEC member sub-groups, including both faculty and management, are assigned a
strategic and education master plan goals, and will: 1. review the current annual plan
and see what relates back to the goals and objectives of the strategic and ed master
plans; and 2. create an outline of how the objectives from each goal can be completed
over a five-year period. The result will be to identify tasks to include in the annual
plan, and set priorities. This will completed for the April 24 meeting.
Strategic Plan Goal:
#1: Focus on Learners: Developmental, Career Technical &
Transfer Education
#2:Focus on Learners: Community Partnerships
#3: Fiscal & Operational Sustainability
#4: Technological Relevance
#5: Enhance Institutional Profile
Team (Italics indicate non-IEC members)
Cheryl Tucker, Shannon Sullivan, Utpal Goswami
Dan Calderwood, Jeff Cummings, Keith Snow-Flamer
Kathy Smith, Angelina Hill, Lee Lindsey
Angelina Hill, Bruce Wagner, Paul Chown
Tami Matsumoto, Paul DeMark, Tracy Thomas
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, March 27, 2013, 3pm – 4:30pm, LRC 107
Notes
4. Planning Summit Logistics - a summit planning meeting has been set up with Utpal,
Angelina and Pat Girczyc for Friday, March 29.
5. Other/Future Agenda Items:
1. Report on the strategic, education master plan and annual plan sub-groups
2. Preparation for the IEC report, following the Planning, Budgeting and Program Review
Manual schedule
3. Results of the April 6 summit
Next Meeting April 24, 2013
Adjournment