Steering Committee for Information Technology
May 21, 2008 Minutes
Members Present: V.P. John McArthur, Ninette Carter, Zoe DuRant, Carol Claiborne, Jennifer
Holland, Debbie Goode
1. Minute Review/Change/Acceptance of April 16, 2008 Minutes – Minutes approved
2. Next Meeting – June 18 at 11 a.m.
3. Storefront created on XAP’s website for application fees – being tested by Admissions – Testing is
complete and Admissions Office is ready to implement. An e-mail from OSF will be sent to
admissions@cameron.edu. Zoe will appoint backup personnel to also check OSF e-mail. Admissions will
add the last 4 digits of the applicant’s SSN on the transaction record and e-mail to cashiers.
4. Update on contract negotiations with SunGard – V.P. Pinkston was not present. Debbie will ask for an
update and send an update to the group.
5. All offices need to prepare a business continuity plan – this important item must be addressed campuswide. Discussion followed. When Banner is implemented, every employee will be required to create and
maintain their standard operating procedures. This may be the best time to ensure a business continuity plan
is incorporated into every employee’s standard operating procedures.
6. Spam stats for 5/9/08 – 5/15/08: Not spam = 107,726; Probable spam: 3,424; Spam = 2,898,358
7. Labs that have given permission are being upgraded to MS Office 2007; faculty that have requested
upgrades are also being upgraded.
8. Any other topics for discussion?
a. A discussion regarding Macintosh vs. Windows was held. Cost, after hours availability for
students and technical support are concerns with Macintosh platform at this time. The
software applications function basically the same whether they are on a Mac or a PC. Debbie
is to provide V.P. McArthur a current list of platforms in computer labs and a list of faculty
that have Macs.
b. Jennifer Holland noted they are researching software applications for student conduct.
c. Ninette reported they are receiving a few online payments for tuition and fees every day and
it is working well for the cashiers.
9. R23 – CAM0094: Tom Sutherlin requested files for the 06-07 and 07-08 academic years from the database
to perform comparisons with the UDS data to determine students that changed their SSN. Dawne Massey
will be performing the work and the time estimated is 12 hours. Request was approved.
Task Lists
Linda Phillips
V.P. Pinkston
Debbie Goode
Debbie Goode
Debbie Goode
Debbie Goode
Provide justification for full-time employee to perform daily tasks for Linda
and Renee during Banner implementation
Sign contracts for professional services so Banner migration may begin.
Venting from APC rack for the Sun equipment – waiting on Physical
Facilities
Investigate more re: student e-mail construction – we need more time to
look into this.
Review University Forms for SSN – John says Yvonne has reviewed the
university forms file.
Explore possibilities of visitors (parental) logins to SBI – this has not been
looked into