I.T.S. Team Meeting
April 1, 2008
Attendees: Chase Bailey, Rick Clyburn, Cheryl Davis, Greg Duncan, Julie Duncan, Debbie
Goode, Kurt Jn Marie, Dawne Massey, Angela Melton, Scott Putney, Kelly Simon,
GinaMarie Moy(phone)
1. Minutes from March 6 – Approved.
2. DegreeWorks implementation – The Steering Committee will discuss this during their
meeting this afternoon.
3. Next Meeting – May 6 at 10 am CST.
Task Updates
GinaMarie Moy
1. Monitor status of 395698 (classic campus final grade entry with firefox).
Brett Ho has been assigned this task and should be contacting Julie when he begins to work on it. He
works from Hawaii and his hours may be different than ours. If Julie doesn’t hear from him by the
end of the week, she should contact him at brett.ho@sungardhe.com.
2. Remove all tickets from CU’s list with the exception of 395698, 400855, and 401184. (Greg has
indicated 382437 should be closed now as well.)
Ticket 400855 was closed. 401184 – GinaMarie is waiting to hear from Edward and will forward her
email when she receives something.
Debbie let GinaMarie know that CU has equipment on order for the Banner implementation. It
should be here mid-April. She has emailed Darren at Banner to let him know we will be ready for
software installation by the end of April.
GinaMarie sent forms regarding ELF changes to Rick. He needs to speak to Ninette and have her fill
out the forms before sending them back to GinaMarie. Ninette has requested an additional signature
line for the foundation checks.
CU Discussion
OU Nursing – Cheryl indicated the format for the A/R transaction is all she has left to do. OU
Nursing will be able to do lookups in BOX, enroll, print schedules, etc. We will need to get the
transaction file working before we hand it over to them. They won’t be actively using it until midMay. Zoe will still have to enter the new students in BOX but she won’t have to put apps into the
3000.
Apps left on the 3000 – With the removal of OU Nursing, that leaves only fleet management,
inventory, and Alumni on the 3000.
Fleet Management – Dawne asked Bob to provide information but never received anything however
Debbie heard they were installing software. We need to know if the new system will accommodate
the Regents reporting requirements. Debbie will call Bob. Dawne indicated she could create tables in
UNIX and move info from the 3000 into it.
Alumni – Angie is moving alumni to ID numbers rather than SSN. She will have to add people to
BOX in order to do this. When we move to the new system we’ll have to make decisions on what
info trumps as the alumni data will be more current in most situations. Angie will be getting with the
programmers regarding the ownership routine when she reaches that part.
Tracking time for Banner Migration – Debbie reminded everyone they should be sending her
reports weekly. If no time was spent on migration, send the report and indicate that.
Tuition Lock Status – Dawne reported this was completed three weeks ago and is in place. Kelly
completed her changes to SAM87 right after our last meeting. We won’t have real rates for the
tuition until summertime.
Online Payment – Greg has completed this. There is an online payment option under My Info tab in
MyCU now where students can pay with a credit card. Two students used it within a couple of hours.
Currently the student will get a transaction number but the card could still be rejected. Greg is trying
to get a status displayed to the student. There is an option to indicate what the payment is for.
Conceivably, this could be used for the application fee. Currently this is not posted as a charge, but if
it were then it could be paid online as well.
Exchange 03 to 07 migration – Scott indicated migration for the mailboxes went smoothly. He had
some issues with workflow and the eight character limitation and differences with email in nucleus.
The listserv doesn’t send out. Emails just disappear. Scott is working on these. Any outlook issues
should go to the helpdesk. If users want Office 07, they can contact the helpdesk. Greg Davies will
be starting as the new technician next week and Scott will be back upstairs.
Scott indicated he would like to test the emergency alert system on Exchange 07. Chase is still
entering emails for Physical Facilities staff and will let Debbie know when this is done so a test can
be scheduled.
Banner Implementation update – The equipment is on order and starting to arrive. It will be here
by mid-April. Debbie has completed the work order for ventilation and power in the computer room
to accommodate the new equipment. Darren Penn has been notified that we can do software
installation at the end of the month. Eduserve has been approved for the project manager.
Task Lists
GinaMarie Moy/SBI
CU
1. Monitor status of 401184.
1.
2.
3.
4.
Send Banner Migration logs each week.
Cheryl to finish OU nursing.
Debbie to call Bob regarding Fleet Management software.
Schedule a test of the emergency alert system on exchange 07