Implementation Minutes
Technical Team
CU Pre R2 Conversion Meeting
Thursday, June 11, 2009
Meeting Information
Facilitator
Laurene Farley
Note Taker
Julie A. Duncan
Attendees
Duane, Laurene, Kelli, Sherry, Debbie, CU Tech Team
Student Conversion
Relevant
Training/Discussion
Highlights:
Cameron has been working on the errors from the extracts.
There were three additional Student extracts CU wanted to do. One was in
scope and the other two are not currently but CU believes that they will be
considered in scope. All three of these need to be mapped.
GAPs Identified:
Decisions Made:
Duane will send Dawne the mapping documents and she will fill these out and
email back to Duane. He’ll go over them and contact her if he has any
questions. They probably won’t have to meet with a WebEx.
Decisions Required:
Duane will be out of the office June 29 – July 3 so any mapping on these three
additional tables will need to be completed June 15 week.
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Send mapping documents to Dawne for the three new tables
Duane
June 15
PPRD Clone
Relevant
Training/Discussion
Highlights:
This needs to be done by the DBA’s on June 24th. Deadline to enter data into
PPRD will be close of business June 23rd.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Clone PPRD to CONV
DBAs
June 24
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Conversion Dates
Relevant
Training/Discussion
Highlights:
GP starts June 29th. Kelli Flynn is doing GP conversion for SGHE. Extracts
should be in the outbound directory on June 26th.
HR starts July 6. Extracts due July 2. Laurene Farley is doing HR conversion for
SGHE
FI starts July 6. Extracts due July 2. Kelli Flynn for SGHE
ST starts July 6. Extracts due July 2. Duane for SGHE
AD starts July 13. Extracts due July 10. Laurene for SGHE
Laurene will likely not be present during the general person conversion but
SCRUM meetings will nevertheless occur as scheduled.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Cameron is concerned about the master (PEBEMPL for HR and a couple of the
AD tables not loading because of missing bio/demo data in general person
table SPBPER. If we want to do additional loads to add missing records to
SPBPERS, we could do this just the errors that are kicked out at any time. This
is just for MISSING records; We cannot do any *updates* to records inserted
with missing values. In other words, if the record is already there and is missing
data (i.e. birthdates), it can not be rerun into SPBPERS. Cameron will have to
do preventative measures and hope that none are kicked out by checking the
extract data carefully before submitting the GP extracts (i.e., SPBPERS) June
26.
There will be pool codes in the finance extracts. Kelli will help fix the chart if
things blow up.
Do we want to combine AR and 1098s into one extract file or two? Laurene
doesn’t think it matters. They can be separate or together. It will be cleaner for
CU to do them separately and will do it this way.
Action Items / Assignments
Description
Owner
Deadline
HR
Relevant
Training/Discussion
Highlights:
On NBRJOBS description field, Laurene is supposed to populate that.
On pulled positions, the FTE ends up being the total FTE on all of the positions.
Kurt sent Laurene email on this.
Rate of pay. Someone said there was a patch for HR. Neither Laurene nor
Chase have seen this.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
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Action Items / Assignments
Description
Owner
Deadline
Check with Jon to see if there any crucial patches for HR (rate of
pay patch?)
Laurene
July 10
Add Job Description to NBRJOBS records.
Laurene
July 10
FTE totals
Laurene
July 10
Advancement
Relevant
Training/Discussion
Highlights:
Cameron thinks they have fixed all of the previous errors.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
DBA Tasks
Relevant
Training/Discussion
Highlights:
Laurene sent Chase an email of tasks. This will be Chase’s first clone of PPRD
to CONV. He needs to remember to export the conversion schema data and
structure and save that data before he makes the clone. He has to bring that
data back into CONV after the clone. This is all in the email. This is very
important. Our remote DBA has done this before and can help if needed. The
conversion user passwords need to stay the same for CONV as well.
Why do we do the clone from PPRD to TRNG? So we can train the end users in
this database and have our own rules there but you aren’t using real data and
don’t have to worry about security.
After the conversion end date of July 17, SunGard will want to complete some
follow-up tasks. These will be completed shortly after July 17; The DBAs will be
notified when the TEST clone should be recreated.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Consult with Belinda Taylor re: the preservation of the converter
DBAs
June 23
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tool schemas. She may have scripts or tips for this task as she has
done the same with other Win clients.
Export all data for SCTCVT, SISCVT, HRSCVT, FRSCVT and
ADSCVT schemas BEFORE cloning atop CONV. This includes
each schema’s CU% tables.
DBAs
June 24
Clone PPRD to CONV
DBAs
June 24
Import previously exported %CVT schemas/tables/passwords
DBAs
June 25
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