Minutes
January 10, 2012
Guild Office
PARTICIPANTS:
Susan Aminoff, AFT; Sue Carleo, LAVC President; Dorothy Bates, AFT Staff Guild; Ken Takeda, Pierce; Leila
Menzies, Business Services; James Bradley, SEIU 99; Don Sparks, Faculty; Ethel McClatchy, Emeritas 1521; Galen
Bullock, Trade Tech SEIU 721; Barbara Harman, Retiree (Staff Guild); Velma Butler, AFT1521A; Ted Strinz, Bldg
Trades; Armida Ornelas, Faculty Guild; Joanne Waddell Faculty Guild; Mercedes Gaitar AFT 1521; Manny Rangel,
SEIU 721; Arnie Reed, Teamsters 911; Sandra Lepore, AFT Staff Guild; Nancy Carson, Emeritus Teamster; Amy
Roberts, Facility Guild; Scott Fisher, Aon Hewitt, Juliette DeCarteret Aon Hewitt; Brent Crane, Aon Hewitt
I.
Call to Order: 9:35 a.m.
II.
Approval of the Agenda 1/10/12: Approved
III.
Approval of the 11/18/11 Minutes: Approved.
IV.
Public Comments: None
V.
Defined Contribution (403b, 457) Discussion:
Juliette DeCarteret and Scott Fisher from Aon Hewitt gave a history of public sector defined contribution
plans (403b and 457). Further they discussed many of the issues relating to the current situation
regarding these defined contribution plans.
Following much discussion the following direction and decisions were given:
•
•
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There needs to be an enhanced communication and education campaign to all employees
regarding these types of plans and those offered through the District.
The District should consider engaging a firm to perform an RFP for the defined contribution
program. Aon Hewitt was directed to provide estimated costs and scope of service for an RFP
at the February JLMBC meeting.
An Adhoc committee was created to review the matter Benefit Agreement to determine what is
required pertaining to defined contribution plans. The Committee is comprised of Ken Takeda
and Armida Ornelas. They are to report their findings at the February JLMBC meeting.
VI.
Vision Plan Vendors – this report was postponed to the February meeting.
VII.
Health Benefit Unit Report
VIII.
Domestic Partners – Leila shared that CalPERS requires that the District have documentation
of all qualifying life events that permit people to be added to the CalPERS health plans.
Presently the District is making changes to payroll regarding inputted income for Domestic
Partners, so the HBU is taking the opportunity to be sure we have documents for domestic
partnerships. Leila shared the documents that will be collected. The District has a Domestic
Partner for grandfather clause that means the required domestic partnership documentation can
be quite varied. Leila had hoped to standardize to the language as it was in the July 1, 2005
contract without a grandfather clause. This may not be possible legally. Leila is to obtain a
written opinion from General Counsel regarding this clause.
IX.
X.
Reporting Divorces to CALPERS – it appears that CALPERS has a policy of backdating
termination on divorced employees and ex-spouses. This could cause a hardship on District
employees if CALPERS were to ask for return of premium and possible paid claims. Leila is to
research CALPERS’s policy and report back at the next meeting.
CALPERS Bill Reconciliation – the District was resolving many reconciliation issues on the
billing up until September, 2011 when CalPERS changed to their new database. In September
they changed formats on their reports (which had not been documented as part of the transition
so LACCD had no advance knowledge of the change.) After the format change, Health benefits
Unit could not download the billing roster into the SAP Workbench. They have been unable to
run a report to reconcile bills received from CALPERS for September, October, November and
December 2011. Andy Duran/SAP Team is working on modifying the Workbench program
based on the new format. Leila will report back to the JLMBC on any progress.
XI.
Wellness/Communications Project/EAP – no report. At the February meeting representatives from
Horizon Health will present a utilization report.
XII.
Aon Hewitt Evaluation Committee: Aon Hewitt was asked to leave the meeting to discuss their contract
which expires June 30, 2012. Galen Bullock presented his recommendations.
XIII.
Adjourn: 11:55 p.m.
Follow Up Items:
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Aon Hewitt to present benchmarking results
•
Katrelia Walker to provide invite Horizon Representative to February meeting to discuss EAP
utilization
•
Health Care Reform Update – School Pool Update
Next JLMBC meeting to be held Tuesday, February 11th at the Guild office.