Minutes
April 10, 2012
Guild Office
PARTICIPANTS:
Susan Aminoff, AFT; Don Sparks, Faculty; Barbara Harman, Retiree (Staff Guild); Velma Butler, AFT1521A; Armida
Ornelas, Faculty Guild; Joanne Waddell Faculty Guild; Jim Adams, Building Trades; Katrelia Walker, LACCD/HR; Leila
Menzies, Business Services; Annie G. Reed, 911 Teamsters; Sue Carleo, President Valley College; Luis Arida, IBEW,
Local 11; Mercedes Gaitan, Staff Guild; James Bradley, Local 99; Kathy Holland, LA 1521; Nancy Carson, Retired
Teamster; Ethel McClatchey, Emeritas 1521; Brent Crane, Aon Hewitt; Lynda Hill, Aon Hewitt
I.
Call to Order: 9:40 a.m.
II.
Approval of the Agenda 4/10/12: Approved
III.
Approval of the 3/13/12 Minutes: Approved
IV.
Public Comments: None
V.
Health Benefit Unit Report –
A. Reconcilliation:
• The District has long had a focus on reconcilliation. CalPERS sends bills but there has not been
a simple clear way to reconcile the SAP system and CalPERS billing. LACCD currently pays as
billed.
• The Health Benefit Unit has always had a reconcilliation tool but is now more easily able to see
an outlier or programming error.
• January 2012 premium – SAP was $85,871.54 higher than CalPERS. This is equal to a
variance of 1.7%
• February 2012 premium – CalPERS was $45,518.64 higher than SAP. This is equal to a
variance of 0.9%
• March 2012 premium – SAP was $102,745.74 higher than CalPERS. This is equal to a variance
of 2.0%.
• How do we measure success of the reconcilliation?
• The CalPERS Excel spreadsheet is merged into the SAP Excel spreadsheet and compared for
discrepancies.
• Variances are largely due to the myriad of Medicare Combo rate possibilities.
• The Workbench is continuously updated and modified to eliminate the variances.
B. SHPS HRA/FSA Important Announcement:
• New online claim submission available immediately. Smartphone apps available for iPhone,
Android and Blackberry.
• Leila Menzies will contact Bev Martin of SHPS and LACC District Design Department to see if
they can create a flyer to post for employees and an e-mail announcement to push out.
• Bargaining Units can communicate good news to their members as they choose.
• Announcement will be added to paystubs.
• Information will be noted in Open Enrollment brochure.
C. Health Benefit Unit Team and Specialties:
• Team of six:
o Stacey Allen – Supervisor
o Caritia Hughes – Sr. Personnel Asst
•
VI.
o Sheree Maroney–Sr. Personnel Assistant
o Barbara Mason – Sr. Personnel Assistant
o Sonya Sanders – Sr. Personnel Assistant
o Lisa Michelle – Data Management
Tasks they perform:
o Enter new hires into system
o Advise of benefits available and location of information
o Monthly reconciliation of premiums
o Counsel Retirees
o Make presentations at campuses
o Answer customer calls
o Process Adds & Deletes
o Process COBRA
o Send letters to members who fall below the eligibility limit
Wellness / Communication Project / EAP –
Velma Butler announced that a meeting was scheduled for 3/13. A letter will be sent to Trustee Scott
Svonkin asking him to be the District Wellness Advocate.
VII.
CalPERS Update –
Constituent Meeting Update:
• Agenda items for 4/12 meeting:
o SB1196 – Promotes healthcare cost transparency. Carried by Hernandez.
o Long Term Care – Second quarter financial report
o CVS/Caremark Service Update – presented by Casey Rossi Director of Strategic Accounts
School Pool Update:
• California Education Coalition for Healthcare Reform (CECHCR):
o School Pool has been temporarily abandoned for now.
o Armida Ornales will carry the District flag going forward.
o Robert Chacanaca President of CFT 6084 is a liaison for CFT.
VIII.
Vision Plan Discussion –
Aon Hewitt requested plan enhancements from VSP
• VSP proposed three options:
o Option 1 – Increase Retail Frame Value to $150 up from $120. This modification would cost
the District an additional $86,000 per year.
o Option 2 – Increase the Frame Frequency to 12 months up from 24 months. This
modification would cost the District an additional $302.000 per year
o Option 3 – Increase Retail Frame Value and increase Frame Frequency. These
modifications would cost the District an additional $341,000 per year.
o Aon Hewitt to include a total cost row on Excel spreadsheet to present at 4/10 meeting.
IX.
Health Care Reform Update –
PPACA
• Supreme Court Discussion/Decision:
o Scenario 1 – Supreme Court Strikes Down Only the 2014 Individual Coverage Mandate and
Preserves the Rest of PPACA
o Scenario 2 – Supreme Court Strikes Down the Individual Coverage Mandate and All of
PPACA
o Scenario 3 - Supreme Court Strikes Down the Individual Coverage Mandate and Some of
PPACA
X.
Retreat Planning –
June 12th from 9:30 to 3:00 in the Fireside Room at Los Angeles Valley College
• Agenda items to include:
o Aon Hewitt – Driving Costs for Health Care
o Plan the calendar for 2012/2013
o Committee Role
 What is the role of the JLMBC? The MBA gives the committee the scope.
o Health Care Reform Update
o Service Outcomes for Constituents
o Contracts and Expiration Dates
 Dental, Vision, Life Insurance, EAP, Aon Hewitt
o California Education Coalition for Healthcare Reform (CECHCR)
o Wellness Outreach
o Outreach education for Retirees
•
XI.
Catering
o Velma Butler and Annie Goldman to work with Sue Carleo’s office
Benchmarking –
Aon Hewitt presented the Hewitt Health Value Initiative (HHVI)
• Plan Costs – compares LACCD employee contributions with Government/Education, Employer
groups size 3,000 to 9,999, Fortune 500 companies, Labor Market and HHVI to the Employer
costs.
• Aon Hewitt to present HHVI data can be broken out by line of coverage at 5/8 Meeting
XII.
Aon Hewitt Evaluation Committee –
Aon Hewitt was asked to leave the meeting. Discussion ensued regarding their contract which expires
June 30, 2012.
Follow Up Items:
•
Aon Hewitt to present Vision Plan option cost totals
•
Aon Hewitt to present HHVI data can be broken out by line of coverage
Next JLMBC meeting to be held Tuesday, May 8th at the Guild office.