Planning, Review and Budget Council Wednesday, October 21st, 2015 Room 405, bldg. 400 3:00-5:00 PM Minutes Attendees: Catherine Powell, Wanda Wong, Chasity Whiteside, Steve Stevenson, Jennifer Pierre-Louis, Jim Matthews, Rachael Tupper-Eoff, Carolyn Arnold, Donna Gibson, Laurie Dockter, Christine Herrera, Marcia Corcoran, ValJean Dale, Dale Wagner, Jeanne Wilson, Stacy Thompson and Laura Alarcon Approval of Minutes Rachel Tupper-Eoff motioned to approve the minutes with revisions and Jim Matthews seconded, minutes approved by consensus. Committee and Senate Reports Jennifer Pierre-Louis and Corey Lowe - Student Senate report: Reminder Town Hall Meeting is Thursday, October 21st from 12:00-1:00 in Event Center All scholarships have been processed for last year's winners All club funds have been distributed and funds this year doubled from $150 to $300 Rachel Tupper-Eoff - Classified Senate report: Chancellor's Leadership survey was sent out and the process is moving forward College Council requested the Prioritization group to look at the Priority 2 positions from last year that did not get approved. The recommendation to senate is if those same positions are in program review they should be given additional weight and the group is working on criteria Laurie Dockter - Faculty Senate report: Senate reviewed a different method of voting for Faculty Prioritization Process Work continues on the shared governance document Jim Matthews - Accreditation report: There is a survey that has gone out to those who were interviewed. Survey sent via email The information collected will help us to know how we can be better prepared. Will not know anything until early February 1 Deonne Kunkel - PRBC report: VP Thompson will be sending a letter to the commission at the end of semester with what we have in progress Discussed documenting and forwarding evidence of progress on SLO’s and Shared Governance Suggestion made to refer to email sent by Dr. Sperling with the notes from the accreditation exit report that was developed collaboratively by several people who were in the room at the time Program Review Reading Timeline Statements will inform Faculty and Classified prioritization Prioritization meeting dates are 11/2 and 11/16 and presentations are on 11/30 PRBC can present on 11/16 or 11/30 Committee reviewed rubric that was created to use while reading documents to help the process Options o Read more than once (Do we gather a reading group more than once?) o Google drive/doc and contribute Decisions o Timeline – Suggestion should present on 11/30 First read on November 4th (3:00 -5:00) Follow-up on November 18th (3:00 - 5:00) – draft statement on prioritization o Invite list Requesting three from each division, classified and faculty to read o Form Clarify purpose statement and question that addresses the Strategic Plan Goal Committees who would like to make requests find there is no clear process. They should see Deonne to find an avenue, possibly can submit under PRBC. Tech, COOL, Staff Development, Facilities fall under this situation Strategic Goal Plan: Business Presentation Deonne explained that the Business presentation relates to our Strategic Goal Plan and what it is we are accomplishing in those areas. This is the first of several presentations being done by those who were involved in developing the initiatives. What we need to do is decide for the next Flex Day who we want the college to hear from, what invitations we want to make and how we can further the conversation with the entire college around the Strategic Goal Plan. 2 Business Department Presentation attached IEPI Indicators o Carolyn Arnold reviewed Institutional Effectiveness current and additional indicators required for 2016-17. Carolyn will find out when the deadline is. o Challenging task, need a small group to look at the Strategic Goals and the indicators to submit a summary to PRBC 4:30-4:40 Accreditation Review Carolyn Arnold acknowledged Jim Matthews as our leader and appreciated his wisdom which got us to where we are now. Meeting Adjourned @4:45 p.m. 3