Student Life Program Review – Spring 2013
1. Who We Are
Limit your narrative to no more than one page.
Describe your unit--your mission, vision, responsibilities and the goals of your office. How does
your unit support other administrative, student services and academic units? What impact do
you have on student learning? Describe the number and types of staff in your office, both now
and historically.
The mission statement of the Office of Student Life is the following:
“The mission of the Office of Student Life plays an essential role in campus through offering a
multitude of campus events and activities for students. The department collaborates with campus
departments, programs, and organizations to develop, plan, and implement college activities for a
diverse student population.”
The vision of the Office of Student Life is to enhance the academic experience through
involvement in campus life, support student to contribute to their educational mission, leadership
strengths, personal growth, and a community contribution.
With support of the College mission, our goal is to create academic excellence by helping
college clubs to enhance in leadership development opportunities, and by providing various
experiences to our cultural diversity for the Chabot College Students. Education happens both
inside and outside the classroom, and a successful college career includes social as well as
intellectual development.
Our unit also supports administrators and professors to become advisors to clubs. Clubs are
required to have an advisor. Currently 2012-2013 academic year we have 32 advisors. Clubs do
not become successful simple on their own. An advisor plays a key to the clubs success. Their
guidance and support allow members and officers of clubs to develop skills to be successfully by
carrying out their mission. Their advisor can guide them so they can reach their goals in each
academic year.
Currently we have three students’ assistants. Their role as student assistants plays an important
role in each club performance and guidance. Each student assistant is giving the role as liaisons
to each club. Students’ assistants collaborate with each club to develop, plan, and advertise their
club meetings and their club events.
Flea Market coordinator: Linda Emmanuel who register clubs and community member to
participate in our monthly flea market event at Chabot College.
Student Services Assistant, Josué Hernández: Temporary staff position that coordinates the daily
operations of the Office of Student Life. Also helps assist each club to create plans and promote
leadership among their clubs.
Dean of Office of Student Life, Dr. Kritscher: oversees the department budget and staffing,
Student Center facility, and interfacing with the rest of the college; has weekly communication
with Josué Hernández rewarding the operations of Office of Student Life.
Student Life Program Review – Spring 2013
2. Where We Are Now
Complete Appendix A (Budget History) prior to writing your narrative. Limit your narrative to
no more than one page.
As you enter a new Program Review cycle, reflect on your achievements over the last few years.
What did you want to accomplish? What were your Service Area Outcomes (SAOs)? Those can
include trends in any measurable outcomes tracked by your office, satisfaction survey results of
your primary users/clients, and student learning outcomes, if any.
Describe how changes in resources provided to your office have impacted your achievements.
What are you most proud of, and what do you want to continue to improve?
Office of Student Life will make a significant impact in students’ club activity by:
 Creating a better procedure to have clubs register on campus.
 Each club registered will receive training on:
o Leadership roles
o The importance of clubs on Chabot Campus
o How to create successful events
o Managing their monetary expenses
o Outreach efforts in ways they can recruit members and keeping them.
o Creating an impact to the general student population on campus.
Discuss important trends that will have a significant impact on your unit over the next three
years. Those could include technology, facilities, equipment, customer/client demand. What
opportunities and challenges do your foresee in the next three years?
Office of Student Life requests:
Webmaster:
will help insure that updates are in on our College website.
-This will help clubs advertise their events and their clubs.
-Maintain an updated master calendar of campus club event for college website
Camera:
this device will be use to promote each club. Pictures will be added in our school
website to create more visible campus activity.
Photoshop Software:
This program will help our college club on how to create flier for their events. A
workshop will register club learn how to use this software.
Office of Student Life Banner:
The department is in need of (3) banners. Banners will be place in the office of Student
Life, when tabling around campus, and outreaching to our local high school students.
New office furniture:
-Include two computer screens for the Student Services Assistant.
-Purchase a conference table to be added in the main OSL office.
-Buy a new microwave for staff.
Student Life Program Review – Spring 2013
-Provide desk to all OSL staff.
3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategies at
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdf prior to completing your
narrative. Please complete Appendices E (New Initiatives) and F2 and 5-8 (Resource Requests)
to further detail your narrative. Limit your narrative to no more than three pages, and be very
specific about what you hope to achieve, why, and how.
What initiatives would you like to undertake to improve or strengthen your unit or to address
demand for your services? What initiatives are underway in your area, or could you begin, that
would support the achievement of our new Strategic Plan goal and strategies and/or improve
student learning? Identify specific, measurable goals and the resources needed to achieve them.
The Strategies and Possible Initiatives
1. Awareness & Access Build awareness of Chabot’s academic excellence, and ensure
access to education for all who seek it.
a. Increase familiarity of Chabot and its programs throughout the community.
b. Reach out to populations underrepresented in higher education.
2. Student Success Provide high-quality programs and services so all students can reach
their educational and career goals.
a. Support programs and initiatives that increase the success for all students in our
diverse community through marketing of these programs in a variety of student
activities.
3. Community Partnerships Work with local business and industry to support the goals of
Chabot students.
a. Initiate and expand partnerships among the college, businesses and community
organizations to provide students with discounts and other opportunities.
b. Promote faculty and staff involvement in a variety of college and community
activities.
c. Engage the community to sponsor and participate in campus programs and
events.
d. Flea Market: Help club to participate in our on monthly flea market.
i. Linda is able to manage her area without much supervision. She has a
good handle on her responsibilities and has excellent relationships
with her vendors.
4. Special activities of our unit
a. Coordinate annual scholarship and commencement reception(s)
b. Advise all student clubs and organizations
Student Life Program Review – Spring 2013
c. Coordinate ASCC student elections, co-curricular disbursements, student
scholarships, monthly Flea Market
d. Coordinate annual leadership retreat for Club officers
e. Develop, implement and maintain a Student Leadership Workshop
Series/Program.
f. Develop monthly Club calendar of events to be posted online.
g. Assist to develop student club guidebook.
h. Re-establish campus food services permit
i. Play a vital role in establishing and maintaining a strong campus learning and
social environment. Provide leadership, development and orientation programs for
student government leaders.
j. Encourage the formation of student clubs representing the diversity, social,
political and cultural interests of the college community.
k. Provide scholarship information (internal and external) to students.
l. Support monthly ASCC Flea Market that will enable students to develop business
skills that will enhance their classroom experience.
m. Play a vital role in establishing and maintaining a strong campus learning and
social environment.
n. Broaden and enhance the collegiate experience by encouraging student
participation in student government and co-curricular activities.
b.
Foster meaningful peer relationships between students that enable individual
growth and development using interpersonal skills.
Flea Market
a. Generate revenue to support scholarships and student programs
b. Provide students an opportunity to learn small business skills
Improvement Initiatives
a. Increase the number of vendors
i. Additional marketing
ii. Create a projected budget for each Flea Market event.
iii. Coordinate volunteers for the Flea Market.
b. Improve the number of the students involved in ACSS and campus clubs.
c. Provide additional support for clubs
d. Assist with college tours around campus.
Student Life Program Review – Spring 2013
Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC, and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years
and the impacts of funds received and needs that were not met. This history of documented
need can both support your narrative in Section A and provide additional information for Budget
Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the
budget decisions.
Category
Classified Staffing (# of positions)
Supplies & Services
Technology/Equipment
Other
TOTAL
2011-12
Budget
Requested
2
$4,559
$2,000
2011-12
Budget
Received
0
$2,855
0
2012-13
Budget
Requested
2
$2,500
$2,000
2012-13
Budget
Received
0
$1,500
0
1. How has your investment of the budget monies you did receive improved your Service Area
Outcomes? When you requested the funding, you provided a rationale. In this section, assess if the
anticipated positive impacts you projected have, in fact, been realized.
The Office of Student Life created a Club Contacts poster board that highlighted all the clubs and their
contact information for visitors to the office. OSL was also able to purchase a white board to track all
upcoming club events and meetings which also help visitors see where the activity is on campus, as well
as a white board for staff schedules and meetings to increase communication and collaboration with the
student assistants and classified staff. At least twenty clubs have documented their activities on this
white board this spring semester. Furthermore, at least three ICC/Club Officer Training meetings were
held where event planning procedure handouts were disseminated increasing the effectiveness of the
student leaders and advisors in planning quality events.
2. What has been the impact of not receiving some of your requested funding? How has your ability to
serve the college and our students been impacted, or safety compromised?
OSL did not have any staff other than the Student Services Assistant who organizes the ASCC Flea
Market in the fall 2012 semester due to the resignation of the Director in August just before the term
began. The Dean of Counseling provided interim support to the office in the fall term, but the staffing
was not available to serve students, community members, vendors and club leaders at least 30 hours
per week.
Student Life Program Review – Spring 2013
Appendix B: Student Learning and Service Area Outcomes Inventory
Audience: PRBC and Administrators
Purpose: This analysis enables us to track progress on key learning and student service goals,
and to meet our accreditation standards.
Instructions: Please provide the requested information, noting ongoing SLOs/SAOs as well as
any new goals.
How Measured
SLO/SAO
SLO #1: Leadership
Development Orientation for
register clubs/organizations
SAO #1: Increase Chabot’s
visibility in community through
student activities and events.
SAO #2: Flea Market
SAO #3: Student Assistant
Retreat
SAO #4:
Results/Discussion
Provide training to
all register clubs
Have monthly
events, and survey
students on the
success of events.
Have clubs and
Chabot Community
to participate in our
monthly Flea Market
1 per semester
Provide students with skills to plan,
motivate, develop and implement
various campus activities.
OSL can provide services such as
welcome week for incoming
students. This will help clubs to
recruit new members.
Coordination and implementation
of the monthly Flea Market which
is open to the public, and,
therefore, brings the community
onto the campus
To train and provide administrative
support to the Student Assistants.
Student Life Program Review – Spring 2013
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic
Plan. The project will require the support of additional and/or outside funding. The information you
provide will facilitate and focus the research and development process for finding both internal and
external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student
learning?
What is your specific goal and measurable outcome?
What is your action plan to achieve your goal?
Activity (brief description)
Target
Required Budget (Split out
Completion personnel, supplies, other
Date
categories)
How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
Student Life Program Review – Spring 2013
Appendix F1: Full-Time Faculty or Counselors/Adjunct Staffing Request(s) [Acct.
Category 1000]
Audience: Faculty Prioritization Committee and Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time
faculty/counselors and adjuncts
Instructions: Please justify the need for your request. Discuss anticipated improvements in student
learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request,
including enrollment management data (EM Summary by Term) for the most recent three years, student
success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm .
1. Number of new faculty or counselors requested in this discipline: ____
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1.
2.
3. Rationale for your proposal. Please use the enrollment management data. Additional data that will
strengthen your rationale include FTES trends over the last 5 years, persistence, FT/PT faculty ratios,
CLO and PLO assessment results and external accreditation demands.
4. Statements about the alignment with the strategic plan and your student learning and service area
goals are required. Indicate here any information from advisory committees or outside accreditation
reviews that is pertinent to the proposal.
Student Life Program Review – Spring 2013
Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct.
Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and
part-time regular (permanent) classified professional positions (new, augmented and replacement
positions). Remember, student assistants are not to replace Classified Professional staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student
learning and contribution to the Strategic Plan goal, safety, mandates, accreditation issues. Please cite
any evidence or data to support your request. If this position is categorically funded, include and
designate the funding source of new categorically-funded position where continuation is contingent
upon available funding.
1. Number of positions requested:
1
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1. Student Services Assistant – Range 31
Provide daily services to students, club
leaders/members, community members, vendors
and faculty/staff/administrators for a variety of
student activities, services, events and programs.
2.
3. Rationale for your proposal.
4. Statements about the alignment with the strategic plan and program review are required. Indicate
here any information from advisory committees or outside accreditation reviews that is pertinent to
the proposal.
Student Life Program Review – Spring 2013
Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and
CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty
Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze
enrollment trends and other relevant data at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm .
Student Life Program Review – Spring 2013
Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of
funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000
and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix
M6. Justify your request and explain in detail any requested funds beyond those you received this year.
Please also look for opportunities to reduce spending, as funds are very limited.
Project or Items
Requested
Banner
Window Blinds
Furniture
Microwave
Office Supplies
2012-13 Budget
Requested Received
0
0
2013-14
Request
$300
0
0
$1500
$4,500
$2,500
Rationale
Banners will be displayed when
tabling, in our office balcony.
Student Life Program Review – Spring 2013
Appendix F6: Conference and Travel Requests [Acct. Category 5000]
Audience: Staff Development Committee, Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development
Committees in allocation of funds.
Instructions: Please list specific conferences/training programs, including specific information on the
name of the conference and location. Note that the Staff Development Committee currently has no
budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on
campus, and to establish a historical record of need. Your rationale should discuss student learning goals
and/or connection to the Strategic Plan goal.
Conference/Training
Program
Staff Development retreat
2013-14 Request
$1,200
Register Club Retreat
$2,500
Rationale
This will provide leadership training to staff, review
our mission and procedures of our unit
The purpose of this retreat is to enhance the
leadership skill of each officer.
Student Life Program Review – Spring 2013
Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology
Committee.
Instructions: Please fill in the following as needed to justify your requests. If you're requesting classroom
technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the
brands/model numbers that are our current standards. If requesting multiple pieces of equipment,
please rank order those requests. Include shipping cost and taxes in your request.
Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items which are
less expensive should be requested as supplies. Software licenses should also be requested as
supplies.
2012-13 Budget
Requested Received
Project or Items
Requested
Professional Camera
$0
0
2013-14
Request
$500
Photoshop Software
0
0
$250
Rationale*
For each event, pictures will be taken
and added to our Chabot website.
This software will help create
professional flyers for clubs and to
campus activities
* Rationale should include discussion of impact on student learning, connection to our strategic plan
goal, impact on student enrollment, safety improvements, whether the equipment is new or
replacement, potential ongoing cost savings that the equipment may provide, ongoing costs of
equipment maintenance, associated training costs, and any other relevant information that you believe
the Budget Committee should consider.
Student Life Program Review – Spring 2013
Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities
Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current
needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement
needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two
to be used as match if and when the State again funds capital projects, and to fund smaller projects that
will directly assist our strategic goal. The FC has determined that although some of the college's greatest
needs involving new facilities cannot be met with this limited amount of funding, there are many smaller
pressing needs that could be addressed. The kinds of projects that can be legally funded with bond
dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities."
Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests. If requesting more than one
facilities project, please rank order your requests.
Brief Title of Request (Project Name): Student Center Refurbishment
Building/Location: 2300
Description of the facility project. Please be as specific as possible.
Refurbish Student Center furniture, flooring, paint, carpet, and electrical outlets in cafeteria and lobby.
What educational programs or institutional purposes does this equipment support?
All
Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to
enhancing student learning?
Providing adequate study and social space for the development of the whole person will lead to higher success
rates as evidenced by research by Tinto, Astin and other researchers on student engagement.