Amendments to the Regents’ Rules adopted since December 12, 2008
Last update: 10-11-2013
Chapter
Section
Missions Angelo State
University
Date of
amendment
03-06-2009
Texas Tech
University
05-14-2010
01
01.03
10-23-2009
01
01.05
12-17-2009
Missions
Description of Amendment
When the December 2008 revised edition of the Regents’ Rules was adopted, a
section header for ASU was added to the Missions page, but no mission
statement was included. At that time, ASU was in the process of revising its
mission statement … so until the new ASU mission statement was ready, the
Board decided to include the following statement for ASU: “(This section
reserved for a new mission statement to be submitted by Angelo State University for
approval by the Board of Regents.)” In March 2009, the Board approved a new
mission statement for ASU, with that new mission statement being inserted into
the Missions page of the Regents’ Rules.
TTU proposed – and the Board approved – a revised Mission statement for Texas
Tech University.
Citations were added to Sec. 01.03 – the section on “Board conduct” – to
reference a conflict of interest policy for Board members that had been adopted
into Chapter 03 and investment conflict of interest provisions that had been
incorporated into Chapter 09.
The existing language of Sec. 01.05 that requires regents to serve in a non-voting
capacity on internal support and advisory groups was turned into a new Sec.
01.05.1. A new Sec. 01.05.2 added a permanent exception so that regents may
serve as voting members of search or search advisory committees without the
need for the Board to grant exceptions on a case-by-case basis.
Page 1 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
02
02.01.3.f
11-07-2012
02
02.02.3.e
10-12-2012
02
02.03.1.c
12-17-2009
02
02.03.3
12-17-2009
02
02.03.1, 02.03.2,
02.03.3, 02.03.4
& 02.03.5
11-07-2012
02
02.04.1 &
02.04.2
11-07-2012
Description of Amendment
Section citations were updated to conform Section 02.01.3.f to revisions made in
Sections 02.03.1, 02.03.2, and 02.03.3.
A clarification was made regarding the role of presidents in fund raising for a
president’s institution.
For the appointment of presidents, flexibility was added regarding the
appointment of an interim president during periods between Board meetings.
A clarification was made regarding the process of annual performance
evaluations of the chancellor, presidents, and certain TTUSA administrative
officers. The revision continues current practices in conducting such
performance evaluations.
 A new Sec. 02.03.1 – regarding appointment by the board of chancellors and
presidents – was inserted.
 Sections previously numbered Sec. 02.03.1, 02.03.2, 02.03.3, and 02.03.4 were
renumbered accordingly.
 Former Sec. 02.03.1.c – regarding the appointment, reporting, and dismissal or
reassignment of a president – was deleted from the chancellor’s appointments
section, as those provisions were moved under the new Sec. 02.03.1.b.
 Former Sec. 02.03.3 – regarding performance evaluations – was renumbered as
Sec. 02.03.4, and the new Sec. 02.03.4.b was revised to reflect a change in the
performance evaluations of presidents.
 Former Sec. 02.03.5 – regarding the salary of presidents – was deleted, as the
salary of presidents was moved under the new Sec. 02.03.1.b(2).
Provisions regarding the reporting line of presidents were revised to add a
reference to the presidents having access to the board and the board having
access to the presidents.
Page 2 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
03
03.01.3
08-07-2009
03
03.01.3
12-17-2009
03
03.03
08-07-2009
03
03.03
12-16-2011
03
03.03.4
12-17-2009
03
03.04
12-17-2009
03
03.04
12-16-2011
Description of Amendment
An existing conflict of interest subsection that applies to all officers and
employees of the TTU System was re-labeled as “Conflict of interest –
generally” … and a parenthetical note was added to reference a new conflict of
interest subsection (Sec. 03.03) that applies only to regents.
In the existing general conflict of interest subsection that applies to all officers
and employees of the TTU System, a parenthetical note was revised to reference
a new conflict of interest subsection (Sec. 03.04) that applies only to executive
administration.
A new conflict of interest policy applicable only to members of the Board of
Regents was inserted as a new Sec. 03.03 … and all remaining sections were
renumbered accordingly.
Revisions throughout Sec. 03.03 were made to conform the policy on Board
member conflicts of interest with recent changes in state law.
In the regents’ conflict of interest policy, a provision regarding restrictions on
parallel investments was deleted (and subsequent subsections were renumbered
accordingly). This issue will be addressed in a new Long Term Investment
Fund investment policy statement that is being developed.
A new conflict of interest policy applicable only to members of executive
administration was inserted as a new Sec. 03.04 … and all remaining sections
were renumbered accordingly.
Revisions throughout Sec. 03.04 were made to conform the policy on executive
administration conflicts of interest with recent changes in state law.
Page 3 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
03
03.04.5
12-17-2010
03
03.08
12-17-2010
03
all
10-11-2013
04
04.02
12-17-2009
Description of Amendment
The General Counsel was added to the positions for which the Audit Committee
chair resolves a question of whether an actual conflict of interest exists. For
other executive administrators, a requirement was added that the Chief
Financial Officer consult with the General Counsel on questions of whether an
actual conflict of interest exists.
A new policy on service on outside boards in general was inserted as a new
Sec. 03.08 … and all remaining sections were renumbered accordingly.
A comprehensive review of the Personnel chapter was conducted, with various
amendments being adopted into a rewrite of the chapter.
 The detailed policies on “Tenure” at TTU and TTUHSC – previous Sections 04.02
and 04.03, respectively – were off-loaded (deleted) from Chapter 04 to reside only in
institutional operating policies (as of 12-17-09: TTU OP 32.01 and TTUHSC OP
60.01).
 A new Sec. 04.02 regarding tenure and promotion at all component institutions
requires the institutions to maintain tenure and promotion policies in the
institutions’ operating manuals, with those operating policies – and any subsequent
changes thereto – to be approved by the board. (And all remaining sections after
the new Sec. 04.02 were renumbered accordingly.)
 A section on tenure at ASU (previously Sec. 04.04) that matched the language of
the new Sec. 04.02 was deleted, since a separate Chapter 04 provision for tenure at
ASU was no longer necessary.
Page 4 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
Description of Amendment
 The detailed policies on “Guidelines for comprehensive performance evaluation
of tenured faculty” (applicable to all Texas Tech system components – Section 04.03)
and “Academic workload” (previously Section 04.06 for TTU and Section 04.07 for
ASU) were off-loaded (deleted) from Chapter 04 to reside only in institutional
operating policies (as of 5-14-10 -- Post-tenure review: TTU OP 32.31 / ASU OP 06.19
/ TTUHSC OP 60.03 … Academic workload: TTU OP 32.18 / ASU OP 06.02).
 A revised Section 04.03 regarding post-tenure review at all component
institutions requires the institutions to maintain guidelines for comprehensive
performance evaluation of tenured faculty in the institutions’ operating manuals,
with those operating policies – and any subsequent changes thereto – to be
approved by the board.
 A revised Section 04.06 regarding academic workload at TTU and ASU requires
those institutions to maintain academic workload policies in the institutions’
operating manuals, with those operating policies – and any subsequent changes
thereto – to be approved by the board.
 All remaining sections after the revised Section 04.06 were renumbered
accordingly.
 A new Section 04.10 was added to continue a Regents’ Rules requirement
regarding reports that must be submitted to and/or copies of policies that must be
filed with the State of Texas or a state agency. This “filing” requirement is retained
in Chapter 04 so that each institutional OP does not have to replicate this language.
04
04.03, 04.06,
04.07 & 04.10
05-14-2010
04
all
08-09-2013
A comprehensive review of the Faculty chapter was conducted, with various
amendments being adopted into a rewrite of the chapter.
05
all
08-09-2013
A comprehensive review of the Student Affairs chapter was conducted, with
various amendments being adopted into a rewrite of the chapter.
Page 5 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
Description of Amendment
A clarifying, non-substantive change was made to a provision regarding
exceptions that may be granted to the requirement that real property donated to
Texas Tech must be placed in an endowment.
The provision that requires Texas Tech to adhere to the terms of a donor’s
wishes as expressed in a gift agreement was revised to add an exception when
changes in law or circumstances make it impossible for Texas Tech to continue
to meet the terms of the gift agreement.
A clarification was made regarding the role of presidents in fund raising for a
president’s institution.
A separate dollar threshold for endowed research positions at Angelo State
University was added.
A new section was added to establish an approval process for a gift-related
naming that is not governed by the facilities naming provisions in Sec. 08.05 or
the academic or administrative unit naming provisions in Sec. 12.05.
06
06.01.2.b
12-17-2009
06
06.02
12-17-2009
06
06.03.2
10-12-2012
06
06.05.4
12-17-2009
06
06.06
12-17-2009
06
all
08-09-2013
A comprehensive review of the Institutional Advancement chapter was conducted,
with various amendments being adopted into a rewrite of the chapter.
06
06.01.5
10-11-2013
A provision was added that prohibits the acceptance of a gift for which the
donor designates the use as a salary supplement for a named person or position.
07
07.04.5.b(1) &
07.04.5.c(2)(d)
11-07-2012
Section citations were updated to conform these sections to revisions made to
section numbers in Chapter 02.
Page 6 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
07
07.12.1.d
10-12-2012
07
07.12.2.d
12-17-2009
07
07.12.2.e
12-17-2009
07
07.12.2.e(2)
05-13-2011
07
07.12.2.e(2)(a)
11-07-2012
Description of Amendment
-- To ensure uniform implementation of the policy, Subdivision d. of Section
07.12.1 – a provision that exempted “purchasing documents” from the Regents’
Rules contracting policy (including Board approval of certain contracts) – was
clarified by moving the referenced exemption into a new Subdivision e. and
revising the language of the exemption.
-- Subdivisions formerly numbered as e., f. and g. were renumbered
accordingly.
For consulting contracts below the $25,000 threshold for board approval, new
reporting requirements were added, as follows:
-- the board chair and the chair of the Finance and Administration Committee
must be provided notice in advance; and
-- a report must be provided to the board as an Information Agenda item at the
next board meeting.
Revisions clarify that any employment contract not separately addressed and
governed by Sections 02.03.1.d, 02.03.2, or 07.12.4.a, Regents’ Rules:
-- is governed by the contracting provisions in Sec. 07.12.2.e; and
-- requires the approval of the board.
For the provision regarding employment contracts that must be approved by
the Board:
-- an exception was added for assistant coach contracts if the compensation and
term of the contract do not exceed certain thresholds; and
-- an existing exception for TTUHSC faculty contracts in excess of 4 years was
moved from Sec. 07.12.4.a to this section.
A section citation was updated to conform this section to revisions made to
section numbers in Chapter 02.
Page 7 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
07
07.12.2.e(2)(c)
12-16-2011
07
07.12.2.f
12-16-2011
07
07.12.4.a
05-13-2011
07
07.12.5
05-13-2011
07
07.12.5
12-16-2011
Description of Amendment
The approval authority for TTUHSC faculty employment contracts was revised
as follows:
(1) contracts of 4 years or less may be approved by the TTUHSC President; and
(2) contracts of more than 4 years may be approved by the TTUHSC President,
but with prior approval of the Chancellor and prior notification to the Board.
Presidents were delegated the authority to determine the location of vending
machines on the campus of the President’s institution, while the Board retained
its authority to approve initial contracts for vending machines.
-- An existing exception from Board approval for TTUHSC faculty contracts in
excess of four years was moved from this section to Sec. 07.12.2.e(2).
-- A clarification was added to ensure that the language of this subsection
regarding a President’s approval of a contract does not override other
provisions of the Regents’ Rules that govern the approval of employment
contracts.
The summary table of approvals required for contracts was revised to:
(1) include the new approval process for assistant coach contracts in
Sec. 07.12.2.e(2); and
(2) expand and enhance the summary through the addition of references to
employment contract provisions found in Chapter 02.
The summary table of approvals required for contracts was revised to conform
with the changes made to:
(1) the approval authority for TTUHSC faculty employment agreements in
Sec. 07.12.2.e(2); and
(2) the authority to approve the location of vending machines in Sec. 07.12.2.f.
Page 8 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
07
07.12.5
11-07-2012
08
08.02.4.b
05-18-2012
08
08.05
12-16-2011
08
08.05.1
05-18-2012
08
08.05.4
12-17-2009
09
09.00.9
06-30-2009
09
09.02.10
06-30-2009
Description of Amendment
The summary table of approvals required for contracts was revised to conform
to the changes made in Chapter 02 regarding contracts for presidents as well as
related renumbering of sections in Chapter 02.
Revisions were made to the Public Art Committee provision regarding of gifts
of campus public art. The Public Art Committee will no longer review
proposed gifts of public art, but will instead review and make recommendations
regarding new commissions of campus public art.
Revisions were made throughout the facility naming section to clarify existing
policies and procedures for such namings and to add new restrictions on the
naming of facilities.
 Subdivision “a” was amended to define how construction cost is calculated for
the naming requirement that a donor must contribute at least 50% of the cost of
the project.
 Subdivision “h” was added to require that perimeter campus monument,
directional and/or building signage must comply with that institution’s
operating policies related to signage.
A new provision was added as Sec. 08.05.4 (and all remaining subsections were
renumbered accordingly) to expressly state that the board may remove a
previously-approved name of a facility.
The definition of the term “UMIFA” was revised.
The spending policy subsection was revised to bring that provision into
conformance with the Texas Uniform Prudent Management of Institutional
Funds Act.
Page 9 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
09
09.02.11
05-08-2009
09
all throughout
Chapter 09
02-26-2010
Description of Amendment
The name of the “Global Opportunistic” asset class was changed to
“Opportunistic” … and the authorized range of this asset class was changed
from “0-5%” to “0-10%.”
A major rewrite of Chapter 09 was adopted that featured the off-loading of
various detailed investment policies from Chapter 09 to stand-alone investment
policy statements (one for the SITIF and another for the LTIF). The most
substantive changes included:
-- The roles and responsibilities among Board of Regents, Investment Advisory
Committee (IAC), Investment Consultant, Chief Investment Officer (CIO),
Investment Managers and Bank Custodian(s) were clarified.
-- Investment policy language specific to the Short/Intermediate Term Fund
(SITIF) was removed and transferred to a separate document labeled the
Investment Policy Statement for the Short/Intermediate Term Investment Fund.
-- All investment policy language specific to the Long Term Investment Fund
(LTIF) was removed and transferred to a separate document labeled the
Investment Policy Statement for the Long Term Investment Fund.
-- New policies for proxy voting and directed commissions were added. The
policy now states explicitly that proxy voting is the responsibility of the
investment managers, who must provide written reports of all proxy votes
on shares of stock held in the LTIF. In addition, investment managers may
not direct commissions without the authorization of the CIO.
Page 10 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
10
throughout all
sections
03-01-2013
10
10.3(a)
03-01-2013
10
10.3(b)
08-09-2013
10
10.8(k)
12-17-2010
Description of Amendment
The name of the TTUS department that is responsible for intellectual property
was changed from “Office of Technology Transfer and Intellectual Property
(OTTIP)” to “Office of Research, Commercialization and Federal Relations (ORCFR)”
… and the title of the head of this department was changed from “Director of
OTTIP (Director)” to “vice chancellor for ORCFR (ORCFR vice chancellor)”.
With respect to when the ownership rights of TTUS attach to intellectual
property, the amendment closed the previous gap in time between the creation
of the intellectual property and the required assignment to TTUS of the rights to
the intellectual property. With this amendment, the ownership rights of TTUS
attach at the time the intellectual property is created.
An “Ownership of Copyrightable Works” provision that required a distance
learning course materials policy to be approved by the board was deleted.
Dropping this requirement from the Regents’ Rules provides flexibility for
academic officers to make revisions to such policies through the process used to
prepare and adopt institutional operating policies.
The amendment added a requirement that, before the Director of OTTIP may
finalize a license agreement:
• the Vice President for Research of the involved institution must approve the
agreement; and
• the General Counsel must approve the agreement as to form, law, and
compliance with the Regents’ Rules and applicable policies.
Page 11 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
10
10.11
12-17-2010
11
all
10-11-2013
Description of Amendment
The amendment:
 added a prohibition on an employee who is not the creator/inventor from
serving as an officer, employee or board member of a business entity that has an
agreement with Texas Tech for use of intellectual property in which Texas Tech
has an ownership interest;
 clarified that an employee who is the creator/inventor may serve as an officer,
employee or board member of such a business entity if approved by the Board
… and added reporting requirements for a creator/inventor who is approved for
such service; and
 added: (1) an authorization for the chancellor or the chancellor’s designee to
have visitation rights on the governing board of a business entity with which
Texas Tech has an intellectual property agreement; and (2) set the conditions
under which a Texas Tech representative may exercise the visitation rights.
A comprehensive review of the Athletics chapter was conducted, with various
amendments being adopted into a rewrite of the chapter.
Page 12 of 13
Amendments to the Regents’ Rules adopted since December 12, 2008
Chapter
Section
Date of
amendment
12
12.04
08-05-2011
12
12.05
12-17-2009
12
all
08-09-2013
Description of Amendment
The honorary degree policy was revised to:
 provide additional guidelines for when the conferral of an honorary degree is
appropriate;
 expand the list of those who are not eligible to receive an honorary degree;
 require that the advance notification to the Board include a justification of
why the person nominated for an honorary degree is deserving of the award;
 add confidentiality provisions for the honorary degree process;
 add a process for notification to the recipient of an honorary degree;
 add the ability for an honorary degree to be presented to the recipient at a
time and place different than a commencement ceremony; and
 add the ability for the Board to rescind a previously-awarded honorary
degree should that become necessary and appropriate.
A revision clarified that, when a naming of an academic or administrative unit
or program is not governed by the facility- or gift-related naming provisions in
Sec. 08.05 or 06.06, the naming of an academic or administrative unit or program
must be approved by the board.
A comprehensive review of the Honorifics and Seals chapter was conducted, with
various amendments being adopted into a rewrite of the chapter. In conjunction
with the changes to Chapter 12, a new “Board Policy Statement on Seals” was
adopted to supplement and provide more detail about seals and their usage.
Page 13 of 13