Annual Physical
Inventory/Fixed
Asset Updates
Argos/Jagnet/Banner
Workflow
May 20, 2014
Fixed Asset Process
 Argos
Annual Physical Inventory
Report(s)
 Jagnet Process
 Banner Workflow Current FM
 Banner Workflow New FM
 Fixed Asset Verification
 Complete Certification Form
Argos Annual Physical
Inventory Report(s)




All reports can now be accessed online at
anytime by the Financial Manager through Argos
Reporting.
Financial Managers have been provided access
to Argos. A shortcut should be on their desktop.
An email will be sent to all Financial Managers
annually to run inventory report(s) and conduct a
physical verification of assets.
The reports must be run using the Financial
Manager as the Custodian and Equipment
Manager.
Jagnet Process
 All
requests and updates for fixed assets
will begin with Jagnet
 Begin by verifying the current financial
manager and the correct tag number
 The request will require the Requestor
Name, Telephone Number, Silver Tag
Number, Justification and New Financial
Manager email.
Banner Workflow Current FM
 All
Financial Managers have been
given a new link in Banner named:
Prod Workflow
 The Workflow will display a “Worklist”
reflecting the Jagnet submittal(s)
 The Worklist displays the assets
requiring approval from the current
Financial Manager(owner)
Banner Workflow New FM
Two Step Process:
 The new Financial Manager (owner) will
receive the transferred asset in Banner
Workflow Worklist for validation and
approval
 Step 1: The Financial Manager will
update the organization, location and
custodian and complete
 Step 2: The Financial Manager will submit
a final approval
Fixed Asset Verification
 After
the final approval an email
will be sent to the:
 Requestor (Jagnet Requestor),
 New Financial Manager, and
 Fixed Assets Department
 An updated Argos inventory report
can be run for final verification of
changes
Final Processes

The Workflow submittal will update the Fixed
Asset record in Banner Fixed Assets for the
following action:
 Auction/Surplus: The FA Department will
pickup asset(s) identified for surplus/auction
 Relocation/Move: The FA Department will
schedule a pickup for assets relocating/moving with the requesting
department
 Updates: The FA Department will file email for
audit
South Texas College - Banner Fixed Asset Workflow Process

FA Transfer Request (Silver Tags) and FA Mass Transfer (Silver Tags) for Organization, Location and Custodian .
Current EM/FM
Current EM/FM
or New EM/FM
Current EM/FM
or New EM/FM
Argos
Jagnet
Banner Workflow
Banner Workflow
Banner Workflow
Reports
Transfer
Transfer Form
Validation Form
Confirmation Form
By A# using the
Equipment Manager
and by Custodian
By Silver Tag
By Serial Number
By Campus
By Bldg Room
Tag History
Pending Approvals
Begin Transfer Using:
FA Transfer Request or
FA Mass Transfer
Verify Tag and
Description
Update:
Organization
Location
Custodian
Shipping/Receiving:
Yes/No

Auction: beckyc
Complete Justification
Approve and
Complete
Approve/Disapprove
Complete
Email sent to: Requestor
Financial Managers,
and Fixed Assets
Non Inventory Assets – Purple/Green Tags or No Tag.
Current EM/FM
Current EM/FM
or New EM/FM
Jagnet
Banner Workflow
Banner Workflow
Transfer
Transfer Form
Confirmation Form
Begin Transfer Using:
Non Inventory Assets
Verify Tag, Serial # and
Description or NA
(Not Available)
Shipping/Receiving:
Yes/No
Auction: beckyc
Complete Justification
Approve and
Complete
Approve/Disapprove
Email sent to: Requestor
Financial Managers,
and Fixed Assets
Fixed Asset Contacts
 Jerry
Quintanilla
 872-2780
 Gracie Barajas
 872-2787
 Marcos Perez
 872-6176
 Julio Cuestas
 872-2784
Questions