Fixed Assets Department
Banner Workflow, Argos and
Jagnet
Fixed Asset Staff
Jerry Quintanilla 872-2780
Graciela Barajas 872-2780
Marcos Perez 872-6176
Julio Cuestas 872-2784
Purpose
• The purpose of the annual physical inventory
is for all Financial Managers to account for all
college property and maintain its organization,
location and custodian name up to date.
Inventory Asset-Silver Tag(s)
Current EM/FM
Current EM/FM
or New EM/FM
Current EM/FM
or New EM/FM
Argos
Jagnet
Banner Workflow
Banner Workflow
Banner Workflow
Reports
Transfer
Transfer Form
Validation Form
Confirmation Form
By A# using the
Begin Transfer Using:
Verify Tag and
Update:
Shipping/Receiving:
Equipment Manager
FA Transfer Request or
Description
Organization
Yes/No
and by Custodian
FA Mass Transfer
By Silver Tag
Location
Approve and
By Serial Number
Auction: beckyc
By Campus
Complete Justification
Custodian
Approve/Disapprove
Complete
Complete
By Bldg Room
Email sent to: Requestor
Tag History
Financial Managers,
Pending Approvals
and Fixed Assets
Non-Inventory-Purple/Green or No Tag
Current EM/FM
Current EM/FM
or New EM/FM
Jagnet
Banner Workflow
Banner Workflow
Transfer
Transfer Form
Confirmation Form
Begin Transfer Using:
Verify Tag, Serial # and
Shipping/Receiving:
Non Inventory Assets
Description or NA
Yes/No
Enter N/A for No Tag or Serial
Number
(Not Available)
Approve/Disapprove
Auction: beckyc
Approve and
Complete Justification
Complete
Email sent to: Requestor
Financial Managers,
and Fixed Assets
Physical Inventory Report
• Inventory Reports are run using Argos
a. The Financial Manager’s A number is
used to run the report
b. The inventory report can be printed using
a PDF format or Excel at anytime
c. The report is required to be run in the
Spring for the annual verification period
Information To Verify
Before updating an asset, the following
information should be verified in Argos
• Account for item
• Complete Item description
• Serial Number
• Location (campus, building and room #)
• Equipment Manager/Custodian
• Organization
Updating Asset Information
• The update process will begin with
Jagnet
• Begin by selecting the tag type: silver,
purple/green or no tag
• The tag number is required and a
complete justification to complete the
transfer/update
Update During Transfer Process
• The following information must be
updated:
–Financial Manager/Custodian
–Asset Organization (Current Orgn)
–Asset Location (Codes Available in
Argos, Jagnet and Fixed Asset Website)
Assets for Surplus/Auction
• The assets that need to be sent to
Surplus/Auction must be transferred to
Becky Cavazos
• Include a complete justification for the
transfer, the current location of the asset
and a contact person
Assets Not Located
• For assets not located the location code #3
must be used
• The justification should also include the date
the asset was not found
• The asset must be reported not found for
three year before it will be presented to the
President and Board of Trustee to be written
off.
Department Spot Check
• In addition to completing the yearly physical
inventory, the Fixed Assets Department is
required to conduct a college property spot
check by department.
• This process is done to ensure that
information provided by the departments is
accurate and maintained in the Banner/Fixed
Assets System.
Process to Conduct Spot Checks
• Schedule a meeting with the Financial
Manager, Administrative Assistant, Secretary
and other employees involved in the annual
physical inventory process.
• The Fixed Assets Department reviews the
physical inventory report along with everyone
at the meeting and concentrates on the assets
stated not found by the department.
Process to Conduct Spot Checks
• The Fixed Assets Department will then conduct a
search and try to find the assets. Once the spot check
review is completed the following documentation is
done:
a. We create a report on items found
b. Request updates in the Banner Workflow
c. Provide copies of the spot check report to the
Financial Manager
d. The Fixed Asset Department keeps a
copy for future audits or SACS.
Banner Workflow Access
• The Director of Purchasing has the forms needed for
Banner Workflow access which includes Argos,
Jagnet and Banner Workflow
• This includes access for Financial Manager and their
proxy
• All Financial Manager are able to extend or delete a
proxy in Banner Workflow by selecting the User
Information option on the right side. A list of proxies
will display, the proxy must be selected to be
extended or deleted.
Banner Workflow Access cont.
• After selecting the proxy username the date
and year can be extended by using the button
on the right side of the date.
• After the date/year is selected the “save”
option must be selected.
• If deleting a proxy, select the proxy then select
the box on the left side of the proxy username
and at the bottom select delete.
Questions