EXAMPLE
BOSTON COLLEGE
PROPOSED BUDGET
September 1, 2010 to August 31, 2012
Budget Category
Salaries
Principal Investigator / Project Director
One unit buyout based on 6 units: $90,000/6
100% effort / 1 summer months (1/9th of $90,000)
Year 1
Year 2
Total
9/1/10 - 8/31/11
9/1/11-8/31/12
9/1/10-8/31/12
$
$
$
15,000
10,000
15,450
10,300
30,450
20,300
Research Associate / Project Coordinator
100% effort, 12 months
35,000
36,050
71,050
Graduate Research Assistant
50% effort/academic yr. or 20 hrs/wk 9 mths @ $1,200mth
100% effort/summer or 40 hrs/wk 3 mths @ $2,400mth
10,800
7,200
11,124
7,416
21,924
14,616
1,750
1,803
3,553
Total Salaries
79,750
82,143
161,893
Fringe Benefits
27.9% of PI and Research Associate
16,740
17,242
33,982
5,000
5,000
10,000
Undergraduate assistant (workstudy)
10 hrs/wk @ $7/hr for 25 weeks
Other Direct Costs:
Consultants
10 days @ $500/day Project content expert
Equipment
Special Purpose Microscope (per vendor quote)
Materials and Supplies
Research instruments
Chemicals/solvents
Software
Travel
Professional conference to present a paper
(includes airfare, perdiem, ground transportation)
Subcontracts
Subcontract with Boston University
(includes BU's direct and F&A/indirect costs)
Other
Printing/Photocopying
Project Team Meetings (3 per year @ $100 ea.)
Total Direct Costs
F&A/indirect Costs @ 56.5% of MTDC (modified total direct costs)
(excludes equipment and subcontract cost > $25,000)
TOTAL PROJECT COSTS
8,000
8,000
300
400
200
309
412
206
609
812
406
1,100
1,133
2,233
60,000
75,000
135,000
1,000
300
1,030
309
2,030
609
$ 172,790
73,331
$ 182,784
60,898
$ 355,574
134,229
$ 246,121
$ 243,681
$ 489,803
3/23/2010
NOTES:
1. Secretarial costs are not allowed unless the project is a “major
project” and the costs are specifically approved by the sponsor.
2. Fringe benefits are not applied to student salaries. Current fringe
rates are 27.9% for professional (exempt) salaries and 40.7% for nonprofessional (non-exempt) salaries. The rate for part-time employees is
7.65%. (These rates are subject to change each BC fiscal year.)
3. Tuition remission is not allowed on a RESEARCH project. 4. General-purpose equipment is NOT allowed. If the budget includes
costs for the purchase of a computer, it must be completely justified. For
major equipment, include any delivery costs, installation costs, insurance,
upgrades and maintenance costs.
5. General office supplies (i.e. pens, paper, staplers/staples, rubber
bands, paper clips, file folders, tape, post-its, etc.) are NOT allowed.
Materials and supplies that are included in the budget must be directly
related to the research/statement of work as approved by the sponsor.
6. Postage, photocoping costs and local telephone costs usually are
NOT allowed unless justified and directly related to the research/statement
of work as approved by the sponsor. (ie: Postage needed to mail research
surveys is allowed; postage for routine correspondence is not allowed.
Long-distance telephone calls are allowed; local calls and installation for
telephones are not allowed.
7. Indirect costs (F&A) are charged only on the first $25,000 of each
subcontract.
8. The current indirect cost (F&A) rate is 56.5% for on-campus
Research and 26% for off-campus Research. The on-campus indirect rate
for Other Sponsored Activity is 35%. Indirect costs must be included in all
proposed budgets at the full rate unless the sponsor specifies that it does
not allow indirect or puts a limit on the amount of indirect it will provide.
(These rates are subject to change each BC fiscal year.)
9. MTDC or Modified Total Direct Costs means total direct costs less
equipment, capital expenditures, tuition, scholarships and fellowships and
subcontracts in excess of $25,000.
10. Cost proposed for subsequent years of the project may be increased in
accordance with the customary cost of living increase unless restricted by
the sponsor
3/23/2010