WEST VIRGINIA SPECIAL EDUCATION MONITORING REQUIREMENTS
Administrative Checklist for Out-of-State Facility On-Site Monitoring
Facility: ___________________________________
Rating Scale:
C – Compliance
COMPLIANCE
STANDARD
Evaluation/Referral
§300.303(b)(1 & 2)
A multidisciplinary evaluation shall be
conducted every three years, or more
frequently if conditions warrant.
IEP Process
§300.324(b)(1)(i)&(ii)
Each agency shall conduct meetings for the
purpose of revising the IEP with LEA
participation at least once a year.
Administration of Services
§300.156
Each agency shall provide qualified
personnel with the training and skills
necessary to implement the IEP of each
student assigned to them.
§300.156
All professional personnel employed or
contracted to provide special education
instruction and related services meet
minimum certification standards for the
area(s) of exceptionality(ies) in which they
have primary responsibility for the provision
of instructional and/or related services.
This includes individuals who conduct
evaluations or who contract to administer
independent educational evaluations.
§300.156
Service personnel shall be appropriately
trained and supervised by a qualified
professional.
West Virginia Department of Education
Date: _________________
NA – Not Applicable
Team Member: ____________________________________
NC – Noncompliance
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
RATING
VERIFICATION
List of student name(s) by disability and
the day, month and year when the
reevaluation should have occurred.
List of student name(s) by disability and
the day, month and year when the annual
review should have occurred.
List of staff development activities and
agendas of training, conferences,
workshops, etc.
Copies of certificates and/or licenses.
List of training(s) provided to service
personnel.
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COMPLIANCE
STANDARD
Discipline
§300.530
Each agency shall establish policy and
implement written procedures:
1. For protecting the rights of eligible
students with a disability whenever
removal from the educational
placement is considered as a
disciplinary action, and
2. To proactively design and implement
positive behavior interventions,
strategies and supports to address
behaviors which interfere with learning.
Procedural Safeguards
§300.503
When giving prior notice the content of the
notice must include all required
components.
VERIFICATION
RATING
Class/school rules
Discipline procedures
Incident log
Verify that the following forms are being
used:

Notice of Evaluation/Reevaluation
Request

Notice of EC/IEP Team Meetings

PWN
§300.519
Children in need of surrogate parents have
been identified and assigned trained
surrogate parents.
Description of methods used to identify
children who need surrogate parents.
Description of efforts to recruit and train
surrogate parents. Date(s) of training for
surrogate parents and the names of
children to whom they are assigned.
§300.320(c)
Each agency shall provide notice to both
the student and the parents when the
student reaches the age of majority (18)
under state law.
Review documentation of the process as
specified in the agency’s policies and
procedures.
West Virginia Department of Education
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
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COMPLIANCE
STANDARD
Accountability
§300.105
Each agency must ensure that assistive
technology devices or assistive technology
services, or both, are made available to
students with disabilities if required.
§300.146 (b)
Each agency provides eligible students with
disabilities an instructional day and school
calendar at least equivalent to that
established for nonexceptional students of
the same chronological age.
Confidentiality
§300.623
Each participating agency shall protect the
confidentiality of personally identifiable
information at collection, storage,
disclosure and destruction stages.
Curriculum and Instruction
Access to general curriculum
Access to instructional materials
West Virginia Department of Education
VERIFICATION
RATING
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
Review of documentation as specified in
the agency’s policies and procedures.
Name of student(s) who do not receive a
full instructional day, their school,
exceptionality and the beginning and
ending time of the school day.
Review the school calendar for the
number of instructional days.
Name of person(s) responsible for
confidentiality of records.
List of personnel who have authorized
access to records.
Documentation of training for all
personnel collecting personally identifiable
information.
Provide copy of state approved
curriculum or content standards
Pacing guides
Content checklist of skills covered
Copy of school calendar
View lesson plans
Copies of state adopted text
Access to supplemental materials
Access to technology/computers
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West Virginia Department of Education
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