WEST VIRGINIA SPECIAL EDUCATION MONITORING REQUIREMENTS
Self-Assessment for Out-of-State Facility
Facility: _________________________________
Rating Scale:
C – Compliance
COMPLIANCE
STANDARD
Evaluation/Referral
§300.303(b)(1 & 2)
A multidisciplinary evaluation shall be
conducted every three years, or more
frequently if conditions warrant.
IEP Process
§300.324(b)(1)(i)&(ii)
Each agency shall conduct meetings for the
purpose of revising the IEP with LEA
participation at least once a year.
Administration of Services
§300.156
Each agency shall provide qualified
personnel with the training and skills
necessary to implement the IEP of each
student assigned to them.
§300.156
All professional personnel employed or
contracted to provide special education
instruction and related services meet
minimum certification standards for the
area(s) of exceptionality(ies) in which they
have primary responsibility for the provision
of instructional and/or related services.
This includes individuals who conduct
evaluations or who contract to administer
independent educational evaluations.
§300.156
Service personnel shall be appropriately
trained and supervised by a qualified
professional.
West Virginia Department of Education
Date: _______________
Administrator Completing SA: ____________________________________
NA – Not Applicable
VERIFICATION
RATING
NC – Noncompliance
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
List of student name(s) by disability and
the day, month and year when the
reevaluation should have occurred.
List of student name(s) by disability and
the day, month and year when the annual
review should have occurred.
List of staff development activities and
agendas of training, conferences,
workshops, etc.
Copies of certificates and/or licenses.
List of training(s) provided to service
personnel.
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February 2012
COMPLIANCE
STANDARD
Discipline
§300.530
Each agency shall establish policy and
implement written procedures:
1. For protecting the rights of eligible
students with a disability whenever
removal from the educational
placement is considered as a
disciplinary action, and
2. To proactively design and implement
positive behavior interventions,
strategies and supports to address
behaviors which interfere with learning.
Procedural Safeguards
§300.503
When giving prior notice the content of the
notice must include all required
components.
VERIFICATION
RATING
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
Class/school rules
Discipline procedures
Incident log
Verify that the following forms are being used:

Notice of Evaluation/Reevaluation Request

Notice of EC/IEP Team Meetings

PWN
§300.519
Children in need of surrogate parents have
been identified and assigned trained
surrogate parents.
Description of methods used to identify children
who need surrogate parents. Description of
efforts to recruit and train surrogate parents.
Date(s) of training for surrogate parents and the
names of children to whom they are assigned.
§300.320(c)
Each agency shall provide notice to both
the student and the parents when the
student reaches the age of majority (18)
under state law.
Review documentation of the process as specified
in the agency’s policies and procedures.
West Virginia Department of Education
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February 2012
COMPLIANCE
STANDARD
Accountability
§300.105
Each agency must ensure that assistive
technology devices or assistive technology
services, or both, are made available to
students with disabilities if required.
§300.146 (b)
Each agency provides eligible students with
disabilities an instructional day and school
calendar at least equivalent to that
established for nonexceptional students of
the same chronological age.
Confidentiality
§300.623
Each participating agency shall protect the
confidentiality of personally identifiable
information at collection, storage,
disclosure and destruction stages.
Curriculum and Instruction
Access to general curriculum
Access to instructional materials
VERIFICATION
RATING
COMMENTS & RECOMMENDATIONS
(for noncompliance only)
Review of documentation as specified in the
agency’s policies and procedures.
Name of student(s) who do not receive a full
instructional day, their school, exceptionality and
the beginning and ending time of the school day.
Review the school calendar for the number of
instructional days.
Name of person(s) responsible for confidentiality
of records.
List of personnel who have authorized access to
records.
Documentation of training for all personnel
collecting personally identifiable information.
Provide copy of state approved
curriculum or content standards
Pacing guides
Content checklist of skills covered
Copy of school calendar
View lesson plans
Copies of state adopted text
Access to supplemental materials
Access to technology/computers
West Virginia Department of Education
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February 2012