TAB 6a
REGULAR MEETING OF THE STATE BOARD FOR
COMMUNITY AND TECHNICAL COLLEGES
MEETING MINUTES
March 28, 2013
State Board Members
Sharon Fairchild (Chair), Spokane
Beth Willis (Vice Chair), Lakewood
Jim Bricker, Coupeville
Erin Mundinger, Omak
Shaunta Hyde, Lake Forest Park
Elizabeth Chen, Federal Way
Anne Fennessy, Seattle
Wayne Martin, Richland
Larry Brown, Auburn
Statutory Authority: Laws of 1967, Chapter 28B.50 Revised Code of Washington
State of Washington
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
ACTION INDEX
March 28, 2013
Resolution
Number
---13-03-09
13-03-10
13-03-11
13-03-12
Description
Adoption of Consent Agenda:
- Approval of State Board Regular Meeting Minutes
for February 6, 2013
- Western eTutoring Consortium Contract
- South Puget Sound Local Expenditure Authority,
Storm Water Retrofit
- Yakima Valley Local Expenditure Authority, 80 S.
14th Avenue
Approval of New Investment Menu for the State Board
Retirement Plan
Page in
Minutes
1
1
1
1
4
STATE OF WASHINGTON
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
Regular Meeting Minutes
March 28, 2013
State Board Office, Olympia
The State Board held a study session on March 27, 2013, from 1:15 p.m. to 5:00 p.m. The Board
heard presentations on subjects including: Budget Status and Tuition Update, Western Governors
University Washington, Student Voice, and Baccalaureate Degree Proposals. No action was taken at
the study session.
State Board Members Present: Sharon Fairchild, Beth Willis, Jim Bricker, Erin Mundinger, Elizabeth
Chen, Shaunta Hyde, Wayne Martin, Anne Fennessy, Larry Brown
State Board Members Absent:
CALL TO ORDER AND WELCOME
Chair Sharon Fairchild called the meeting to order at 8:00 a.m. and welcomed those present. She
asked for audience introductions.
ADOPTION OF REGULAR MEETING AGENDA
MOTION: Moved by Shaunta Hyde and seconded by Jim Bricker that the State Board adopt its
March 28, 2013, regular meeting agenda as presented.
MOTION CARRIED.
ADOPTION OF CONSENT AGENDA (Resolutions 13-02-02 through 13-02-06)
MOTION: Moved by Jim Bricker and seconded by Shaunta Hyde that the State Board adopt
the consent agenda for its March 28, 2013, regular meeting as follows:
a)
b)
c)
d)
Approval of February 6, 2013, State Board regular meeting minutes
Resolution 13-03-09: Western eTutoring Consortium Contract
Resolution 13-03-10: South Puget Sound Local Expenditure, Storm Water Retrofit
Resolution 13-03-11: Yakima Valley Local Expenditure, 80 S. 14th Avenue
MOTION CARRIED.
EXECUTIVE DIRECTORS REPORT





Washington Education Leadership Academy
ctcLink Implementation Dates
Legislative Open House Summary
Student Achievement Council New Executive Director
Governor Inslee Budget Priorities
SBCTC Regular Meeting Minutes
March 28, 2013
Page 2
EXECUTIVE BRIEFING ON CTCLINK
Mike Scroggins and Barbara Martin of the State Board staff presented that the combined ctcLink
project teams consist of approximately 40 people onsite today. The coordination of the overall team
and functional sub-teams is the joint responsibility of the project and program managers. Both teams
have corresponding staff in each of the business domains of Application Portal, Campus Solutions,
Human Capital Management, Financials, Universal Productivity Kit, and Enterprise Performance
Management. Additionally, there is the coordination of hundreds of college subject matter experts
working with the core ctcLink team. Approximately 60 percent of the overall effort of the project will
occur during the firstLink phase, with approximately ten percent per wave in the following four waves.
During the first phase of implementation, core business processes will be aligned for all colleges with
the new software. After configuration, installation, testing, and training, firstLink will go live.
The Board heard from a panel of ctcLink staff who presented on the topics of risks and issue
management, quality assurance, organizational change management framework, and the
communications process flow.
LEGISLATIVE AND COMMUNICATIONS UPDATE
Legislative Update
Alison Grazzini-Smith of the State Board staff presented that bills important to the community and
technical college system continue to advance through the legislative process. The Board was
provided with updated information on proposed bills of significance.
Staff continues to communicate to legislators, legislative staff, and other higher education
stakeholders about the vital role community and technical colleges play in providing a world-class
education that leads to competitive jobs and a more robust economy. Conversations are ongoing and
staff will continue to provide updates on these discussions throughout session.
Communications Update
Laura McDowell of the State Board staff presented that action in the State Legislature and Congress
have prompted media calls and requests for information on topics ranging from completions to Pell
Grant eligibility. Staff provided the Board an update on recent requests and messaging products and
summarized the progress on the WACTC Public Relations Campaign.
FINANCIAL AID SYSTEM UPDATE
Michelle Andreas of the State Board staff presented that in 1969 the State Need Grant was
established. It is designed to pay a portion of higher education costs for needy and disadvantaged
students. To be eligible, a student’s family income cannot exceed 70 percent of the state’s median
family income – currently $57,500 for a family of four.
The purpose of the State Need Grant review is to ensure that the neediest students are served given
increasing tuition costs, increased enrollment at colleges, and financial support needed by students.
Over time community and technical colleges serve approximately 59 percent of all higher education
students receiving State Need Grant, yet community and technical colleges receive approximately 36
percent of State Need Grant funding.
SBCTC Regular Meeting Minutes
March 28, 2013
Page 3
In the wake of budget reductions, the state has remained committed to increasing State Need Grant
funding to keep pace with tuition increases and protect the lowest income students served by the
program.
TRANSFER STUDY
Michelle Andreas of the State Board staff presented that SBCTC staff and partners have conducted
two previous follow-up studies that track transfer students after they transfer through to baccalaureate
graduation. These studies are critical to informing policies and improving the transfer experience for
our students. This spring staff will repeat this study on a more recent graduating cohort. In addition,
staff will work with the Education Data Research Center and colleges to develop annual feedback
reports on transfer students.
Critical transfer policy issues for our system include our system’s role in baccalaureate attainment,
how many students transfer, whether they are prepared for transfer, and what transfer policies and
practices will make the transfer experience better for our students and Washington State.
SBCTC conducted the first Role of Transfer Study in 2003. The source was an innovative database
that linked two-year and four-year student records. The report showed that community college
transfer students comprise nearly 40 percent of all public baccalaureate graduates in Washington. It
also showed that two-year college students contributed to the age diversity of baccalaureate
graduates.
In 2009, the then Higher Education Coordinating Board contracted with Washington State University’s
Social and Economic Sciences Research Center to repeat the study for a more recent baccalaureate
graduation class. This study confirmed the earlier findings regarding our contribution and provided
further information showing community and technical college transfers contributed to all majors and
that pre-college instruction in our colleges was important for preparing many of these baccalaureate
graduates.
This spring SBCTC will repeat the study looking at a more recent graduating cohort. Working with the
OFM Education Data Research Center, SBCTC plans on producing an annual feedback report for the
system and colleges.
APPROVAL OF NEW INVESTMENT MENU FOR THE STATE BOARD RETIREMENT PLAN
(RESOLUTION 13-03-12)
John Boesenberg of the State Board staff presented that the State Board Retirement Plan (SBRP) is
a tax-deferred, defined contribution retirement plan authorized under Washington State law and
Internal Revenue Code 401(a). It is the basic retirement plan for faculty and administrative exempt
staff within the community and technical college (CTC) system. The State Board Voluntary Investment
Program (SB-VIP) is an unmatched supplemental retirement savings program authorized under the
same state statute and open to all faculty and staff of the CTC system.
TIAA-CREF companies have been contracted by the State Board to provide record keeping,
investment management services, and benefit administration. Participants of the SBRP and the SBVIP have access to 36 TIAA-CREF investment products.
SBCTC Regular Meeting Minutes
March 28, 2013
Page 4
During the State Board’s October 24, 2012 meeting, staff proposed to review the performance and
cost of these investment options, with the intent of replacing underperforming options with “best-inclass” funds, potentially from vendors other than TIAA-CREF. During its December 6, 2012 meeting,
the State Board adopted an Investment Policy Statement (IPS) to provide policy direction and
procedural guidance on the selection of investments.
An investment menu strategist within TIAA-CREF was engaged to provide the information necessary
to evaluate investment options and recommendations. The information provided included historical
performance, fund expenses, various risk/reward measures, Morningstar ratings and assessment of
potential non-TIAA-CREF options by the TIAA-CREF Investment Services internal Funds Research
Group.
MOTION: Moved by Erin Mundinger and seconded by Shaunta Hyde that the State Board
adopt Resolution 13-03-12 approving the new investment menu for the State Board Retirement
Plan.
MOTION CARRIED.
CHAIR’S REPORT
Chair Fairchild presented her report:
 Trustees’ Association Report. TACTC President, Tim Douglas, reported on the topics of: All
Washington Academic Team Ceremony, Trustee Confirmations, Tuition, and TACTC Spring
Conference
 Presidents’ Association Report. WACTC Executive Committee Member Michelle Johnson,
reported on the topics of: All Washington Academic Team Ceremony, Legislative Open
House, AWB/WACTC Joint Executive Committees Meeting, ctcLink Position, Strategic
Visioning Committee – Competency Based Degrees, and Tuition
 Parking Lot Items. A list of the State Board’s “Parking Lot” items was presented for review
and updates.
ADJOURNMENT/NEXT MEETING
There being no further business, the State Board adjourned its regular meeting of March 28, 2013, at
11:55 a.m. The State Board will hold next meeting May 8-9, 2013, at Green River Community
College.
______________________________
Sharon Fairchild, Chair
ATTEST:
______________________________
Marty Brown, Secretary