TAB 4a
REGULAR MEETING OF THE STATE BOARD FOR
COMMUNITY AND TECHNICAL COLLEGES
MEETING MINUTES
December 6, 2012
State Board Members
Sharon Fairchild (Chair), Spokane
Beth Willis (Vice Chair), Lakewood
Jim Bricker, Coupeville
Erin Mundinger, Omak
Shaunta Hyde, Lake Forest Park
Elizabeth Chen, Federal Way
Anne Fennessy, Seattle
Wayne Martin, Richland
Larry Brown, Auburn
Statutory Authority: Laws of 1967, Chapter 28B.50 Revised Code of Washington
State of Washington
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
ACTION INDEX
December 6, 2012
Resolution
Number
---12-12-48
12-12-49
12-12-50
12-12-51
Description
Adoption of Consent Agenda:
- Approval of State Board Regular Meeting Minutes
for October 24, 2012
- Walla Walla Local Expenditure Authority,
Expansion for Wind Energy Lab
- Clover Park Local Expenditure Authority, Parking
Lot
- Lake Washington Local Expenditure Authority,
Renovation of ASG Student Programs Center
- Edmonds Local Expenditure Authority (LEA),
Predesign of Science Engineering Technology
Building
Page in
Minutes
1
1
12-12-52
ctcLink Project Management and Quality Assurance
Services
2
12-12-53
Approval of funding sub-grantees for Integrated Digital
English Acceleration Gates Grant
2
12-12-54
Approval of Revisions to the Student Achievement
Initiative
4
12-12-55
Efficiency Study 2012 Report
3
12-12-56
State Board Retirement Plan Investment Policy Statement
4
12-12-57
Approval of South Seattle Bachelor of Applied Science
Degree in Professional Technical Teacher Education
5
12-12-58
Approval of Bellevue College’s Bachelor of Applied
Science Degree in Information Systems and Technology
5
12-12-59
Approval of Bellevue College’s Bachelor of Applied
Science in Nursing
6
STATE OF WASHINGTON
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
Regular Meeting Minutes
December 6, 2012
Pierce College Fort Steilacoom, Lakewood
The State Board held a study session on December 5, 2012, from 1:30 p.m. to 5:00 p.m. The Board
received a presentation from host college President, Denise Yochum. They also heard presentations
on subjects including: Student Legislative Academy, State Need Grant Position Paper, Executive
Director’s Report, and a Legislative and Communications Update. They also heard the chairs report
which included reports from both the Trustees and Presidents group.
State Board Members Present: Sharon Fairchild, Beth Willis, Jim Bricker, Erin Mundinger, Elizabeth
Chen, Wayne Martin, Anne Fennessy, Larry Brown
State Board Members Absent: Shaunta Hyde
CALL TO ORDER AND WELCOME
Chair Sharon Fairchild called the meeting to order at 8:00 a.m. and welcomed those present. She
asked for audience introductions.
ADOPTION OF REGULAR MEETING AGENDA
MOTION: Moved by Jim Bricker and seconded by Erin Mundinger that the State Board adopt
its December 6, 2012, regular meeting agenda as amended.
MOTION CARRIED.
ADOPTION OF CONSENT AGENDA (Resolutions 12-12-48 through 12-12-51)
MOTION: Moved by Jim Bricker and seconded by Erin Mundinger that the State Board adopt
the consent agenda for its December 6, 2012, regular meeting as follows:
a)
b)
c)
d)
Approval of October 24, 2012, State Board regular meeting minutes
Resolution 12-12-48: Walla Walla LEA, Expansion for Wind Energy Lab
Resolution 12-12-49: Clover Park LEA, Parking Lot
Resolution 12-12-50: Lake Washington LEA, Renovation of ASG and Student Programs
Center
e) Resolution 12-12-51: Edmonds LEA, Predesign of Science Engineering Technology
Building
MOTION CARRIED.
SBCTC Regular Meeting Minutes
December 6, 2012
Page 2
CTCLINK PROJECT MANAGEMENT AND QUALITY ASSURANCE SERVICES (RESOLUTION 1212-52)
Mike Scroggins, of the State Board staff, presented that the Enterprise Resource Planning (ERP)
Project (ctcLink) will replace a wide variety of computer systems across 34 colleges and SBCTC.
Two major elements of a project of this size are the project management and independent quality
assurance.
The fundamental responsibility of the ctcLink project manager is to successfully implement the ctcLink
project on schedule, within budget, and according to requirements. The fundamental responsibility of
the external quality assurance practitioner is to ensure that the ctcLink project is conducted in a
disciplined, well-managed, and consistent manner that promotes the delivery of quality products
completed on time, within budget, and that supports the business requirements of the SBCTC and the
college system.
He noted that there could be a contract prior to the February Board meeting resulting in a special
meeting to approve a final contract.
MOTION: Moved by Wayne Martin and seconded by Jim Bricker that the State Board adopt
Resolution 12-12-52 delegating authority to the Executive Director to enter into contracts with
the apparent successful vendors.
MOTION CARRIED.
APPROVAL OF FUNDING SUB-GRANTEES FOR INTEGRATED DIGITAL ENGLISH
ACCELERATION (I-DEA) GATES GRANT (RESOLUTION 12-12-53)
Jon Kerr, Kathy Cooper and Connie Broughton of the State Board staff presented that SBCTC staff
joined with program leaders from the Bill and Melinda Gates Foundation in an extended discussion
about ways to accelerate progression and transition for the lowest level English language learners.
The collective goal is to leverage college system instructional and eLearning innovations with multiyear funding from the Foundation to substantially increase the progress of English language learners.
These discussions resulted in a successful grant request for $3,525,394, which will be used over the
next three and one-half years to engage Washington’s community and technical colleges in creating
open eLearning resources and transforming English language instruction to accelerate progress for
low-level English language learners.
Over the course of this project, I-DEA will engage cohorts of 25 learners at all 34 community and
technical colleges, directly improving instruction for 1,600 ESL learners and providing them with an
accelerated On Ramp to I-BEST. The goal is for ten colleges to participate in the first year, ten more
in the second year, and the final 14 in year three. The first ten colleges were chosen based on
diversities that represented the college system.
MOTION: Moved by Jim Bricker and seconded by Erin Mundinger that the State Board adopt
Resolution 12-12-53 approving the distribution of $1,362,820 in grant funds to the first cohort
and delegating authority to the Executive Director to make adjustments consistent with the
resolution as needed.
MOTION CARRIED.
SBCTC Regular Meeting Minutes
December 6, 2012
Page 3
EFFICIENCY STUDY 2012 REPORT (RESOLUTION 12-12-55)
Jan Yoshiwara of the State Board staff presented that the Efficiency Study Steering Committee has
completed its recommendations for the Board’s consideration and approval. She thanked Board
member Erin Mundinger for her leadership of the task force.
At the October meeting, the Board was briefed on the Efficiency Study Steering Committee’s findings
and recommendations, and provided feedback on the proposed outline for the report. The following
recommendations were discussed with the Board, college presidents and vice presidents in
September, October and November, and are contained in the report.
 Governance changes and college district mergers are not recommended.
 The college system will continue implementing the changes in instruction, student services,
and business processes including information technology and human resources outlined in the
2011 Efficiency Study report.
 College retain local autonomy for client-facing functions and pursue shared services
approaches for common, non-client facing activities in accounts payable, payroll, purchasing,
admissions, enrollment, financial aid, employee benefits administration and information
technology management.
 Colleague groups for business officers, student services and instruction vice presidents,
human resources directors and information technology directors are asked to use the
efficiency study data to evaluate those functions for approaches to shared services.
 All business processes for the colleges are to be reexamined and redesigned due to ctcLink.
 Results of analysis on positive value drivers be used to reinvest any savings from efficiencies
to improve student outcomes.
MOTION: Moved by Erin Mundinger and seconded by Wayne Martin that the State Board adopt
Resolution 12-12-55 approving the 2012 Efficiency Study report.
MOTION CARRIED.
APPROVAL OF REVISIONS TO THE STUDENT ACHIEVEMENT INITIATIVE (RESOLUTION 1212-54)
Jan Yoshiwara of the State Board staff presented that the Student Achievement Advisory Group has
completed its review of the Initiative and WACTC has approved their recommendations for changes to
the Student Achievement Initiative point metrics and award method.
In recommendation #1, no changes to the principles for measures are recommended. In keeping with
evaluation findings, these principles have helped establish metrics that include all missions and all
students. The same principles were deemed critical to any proposed changes. Changes to the
funding principles are recommended. The Board has reviewed these draft principles at prior
meetings. The final principles reflect this input.
In recommendation #2, the metrics framework is revised to better measure and account for student
progression, retention and completion. These changes are in keeping with the findings in the
CCRC/IHELP evaluation.
In recommendation #3, the award method is revised for a combined model that awards performance
for total student achievement points, points per student and completions. This combined model
SBCTC Regular Meeting Minutes
December 6, 2012
Page 4
demonstrated the best opportunity for colleges’ awards to be based on performance, mitigating or
eliminating effects due to college or student characteristics. The combined methods are also
supported by the external evaluation.
Recommendation #3 also includes methods for assessing colleges for funds put into the pool. These
methods align the way funds are awarded with the ways colleges are assessed.
Finally recommendation #3 proposes a one-time assessment for the annual award allocations.
Recommendation #4 is an implementation plan that proposes October 2014 as the first year for
awards based on the revised metrics and award method.
A panel of members from the Student Achievement Advisory Group discussed WACTC’s
recommendations with the Board.
MOTION: Moved by Wayne Martin and seconded by Jim Bricker that the State Board adopt
Resolution 12-12-54 adopting the four recommendations revising and improving the Student
Achievement Initiative.
MOTION CARRIED.
STATE BOARD RETIREMENT PLAN INVESTMENT POLICY STATEMENT (IPS) (RESOLUTION
12-12-56)
John Boesenberg of the State Board staff presented that investment options available to participants
of the State Board Retirement Plan are under review, with the intent of revising the list to offer best-in
class investing options. Adopting an IPS is the first step towards achieving the objectives of reviewing
and updating the investment menu. An IPS provides policy direction and procedural guidelines for the
selection and ongoing monitoring of investment options and is consistent with best practices for
retirement plan fiduciaries. It achieves these objectives through delineation of an overarching
investment philosophy, identification of specific and diversified investment classes offered in the Plan,
and outlining selection criteria. It also defines roles of the parties involved in the management of plan
assets and administration of the plan.
An IPS is a dynamic document. While changes may be infrequent, the document will be reviewed on
a regular basis to ensure that the language and goals are current and remain appropriate. This task
is assigned to the Investment Advisory Committee.
The State Board retains authority to approve the final fund selection. A draft menu of investment
options is scheduled to be shared with the State Board during the March 27, 2013 meeting and acted
upon during the May 9, 2013 meeting
MOTION: Moved by Larry Brown and seconded by Elizabeth Chen that the State Board adopt
Resolution 12-12-56 approving the Investment Policy Statement, effective January 1, 2013.
MOTION CARRIED.
SBCTC Regular Meeting Minutes
December 6, 2012
Page 5
APPROVAL OF SOUTH SEATTLE COMMUNITY COLLEGE’S BACHELOR OF APPLIED
SCIENCE IN PROFESSIONAL TECHNICAL TEACHER EDUCATION (RESOLUTION 12-12-57)
Kathy Goebel of the State Board staff and a panel from South Seattle presented that the Professional
Technical Teacher Education baccalaureate degree program will provide an educational pathway for
adults seeking a career as Workforce Education faculty at community and technical colleges or in
industry as corporate trainers. Faculty qualifications for processional technical programs vary from
college to college. Most colleges look for candidates with a number of years of work experience in a
specific field leading to a journeyman designation in industries such as welding and construction.
Baccalaureate degree attainment, while a desirable qualification, is not typically required within many
occupations and trades. Most college instructors and industry trainers learn how to teach “on-thejob”. The proposed program offers the dual benefit of an educational pathway that leads to an applied
baccalaureate degree and teaching credential for students who complete the program, while
simultaneously improving the quality and effectiveness of Workforce Education across the state as
graduates become teachers and trainers.
MOTION: Moved by Erin Mundinger and seconded by Elizabeth Chen that the State Board
adopt Resolution 12-12-57 approving the recommendation of the Review Committee to
authorize South Seattle Community College to offer a Bachelor of Applied Science in
Professional Technical Teacher Preparation degree program.
MOTION CARRIED.
APPROVAL OF BELLEVUE COLLEGE’S BACHELOR OF APPLIED SCIENCE IN INFORMATION
SYSTEMS AND TECHNOLOGY (RESOLUTION 12-12-58)
Kathy Goebel of the State Board staff and a panel from Bellevue College presented that Bellevue’s
baccalaureate degree in Information Systems and Technology will provide an educational pathway for
students seeking careers as computer systems and network administrators, computer system security
specialists, software and application developers, and business and data analysts. Bellevue College
began developing the bachelor of applied science degree in response to employer requests for a
bachelor’s degree program that would produce graduates for a variety of information technology jobs.
Bellevue College also hosts the Center of Excellence for Information and Computing Technology.
The degree will couple a broad base of theoretical and technical knowledge with in-depth knowledge
and skills in specific career concentrations – systems administration, security, application
development or business intelligence.
MOTION: Moved by Erin Mundinger and seconded by Elizabeth Chen that the State Board
adopt Resolution 12-12-58 approving the recommendations of the Review Committee to
authorize Bellevue College to offer a Bachelor of Applied Science in Information Systems and
Technology degree program.
MOTION CARRIED.
SBCTC Regular Meeting Minutes
December 6, 2012
Page 6
APPROVAL OF BELLEVUE COLLEGE’S BACHELOR OF APPLIED SCIENCE IN NURSING
(RESOLUTION 12-12-59)
Kathy Goebel of the State Board staff and a panel from Bellevue College presented that Bellevue’s
baccalaureate degree in nursing will provide access to promotional opportunities for nursing
professionals holding an RN professional credential and an associate degree in nursing. As nursing,
like other healthcare professions, becomes more advanced and complex, many employers are
seeking nurses who have attained a Bachelor of Science in Nursing degree. Several local hospitals
asked Bellevue College to develop and offer an RN-Baccalaureate program due to their changing
workforce needs. A bachelor’s degree is increasingly required for staff nurses and has become
requisite for nurse manager roles. Bellevue’s current nursing program was established in 1967 and
has been in continuous operation and fully accredited ever since.
MOTION: Moved by Erin Mundinger and seconded by Elizabeth Chen that the State Board
adopt Resolution 12-12-59 approving the recommendation of the Review Committee to
authorize Bellevue College to offer a Bachelor of Science in Nursing degree program.
MOTION CARRIED.
ADJOURNMENT/NEXT MEETING
There being no further business, the State Board adjourned its regular meeting of December 6, 2012,
at 11:40 a.m. The State Board will hold next meeting February 6-7, 2012, at the State Board Office in
Olympia.
______________________________
Sharon Fairchild, Chair
ATTEST:
______________________________
Marty Brown, Secretary