TAB 5a
REGULAR MEETING OF THE STATE BOARD FOR
COMMUNITY AND TECHNICAL COLLEGES
MEETING MINUTES
February 7, 2013
State Board Members
Sharon Fairchild (Chair), Spokane
Beth Willis (Vice Chair), Lakewood
Jim Bricker, Coupeville
Erin Mundinger, Omak
Shaunta Hyde, Lake Forest Park
Elizabeth Chen, Federal Way
Anne Fennessy, Seattle
Wayne Martin, Richland
Larry Brown, Auburn
Statutory Authority: Laws of 1967, Chapter 28B.50 Revised Code of Washington
State of Washington
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
ACTION INDEX
February 7, 2013
Resolution
Number
----
13-02-02
13-02-03
13-02-04
13-02-05
13-02-06
Description
Adoption of Consent Agenda:
- Approval of State Board Regular Meeting Minutes
for December 6, 2012
- Approval of State Board Special Meeting Minutes
for January 18, 2013
- Centralia Local Expenditure Authority, Acquisition
of 808 and 814 Centralia College Blvd.
- Spokane Falls Local Expenditure Authority, ESCO
Controls Project
- South Seattle Local Expenditure Authority, Wine
Program Remodel
- Seattle Central Local Expenditure Authority,
Broadway Phase II Renovation
- Bellevue College Local Expenditure Authority,
Negotiated Price on Previously Approved
Acquisitions
Page in
Minutes
1
1
1
1
1
1
1
13-02-07
Approval of Major Capital Selection Criteria
2
13-02-08
Approval of Revised New Applied Baccalaureate Approval
Process
3
STATE OF WASHINGTON
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
Regular Meeting Minutes
February 7, 2013
State Board Office, Olympia
The State Board held a study session on February 6, 2013, from 1:30 p.m. to 4:50 p.m. The Board
heard presentations on subjects including: SBCTC Case Study Report, Legislative Update, Major
Capital Criteria Selection, and the Aerospace Pipeline Committee Report. No action was taken at the
study session.
State Board Members Present: Sharon Fairchild, Beth Willis, Jim Bricker, Erin Mundinger, Elizabeth
Chen, Wayne Martin, Anne Fennessy
State Board Members Absent: Shaunta Hyde, Larry Brown
CALL TO ORDER AND WELCOME
Chair Sharon Fairchild called the meeting to order at 8:00 a.m. and welcomed those present. She
asked for audience introductions.
ADOPTION OF REGULAR MEETING AGENDA
MOTION: Moved by Beth Willis and seconded by Jim Bricker that the State Board adopt its
February 7, 2013, regular meeting agenda as amended.
MOTION CARRIED.
ADOPTION OF CONSENT AGENDA (Resolutions 13-02-02 through 13-02-06)
MOTION: Moved by Beth Willis and seconded by Jim Bricker that the State Board adopt the
consent agenda for its February 7, 2013, regular meeting as follows:
a) Approval of December 6, 2012, State Board regular meeting minutes
b) Approval of January 18, 2013, State Board special meeting minutes
c) Resolution 13-02-02: Centralia College LEA, Acquisition of 808 and 814 Centralia
College Blvd.
d) Resolution 13-02-03: Spokane Falls LEA, ESCO Controls Project
e) Resolution 13-02-04: South Seattle LEA, Wine Program Remodel
f) Resolution 13-02-05: Seattle Central LEA, Broadway Phase II Renovation
g) Resolution 13-02-06: Bellevue LEA, Negotiated Price on Previously Approved
Acquisitions
MOTION CARRIED.
SBCTC Regular Meeting Minutes
February 7, 2013
Page 2
EXECUTIVE DIRECTOR’S REPORT






Retirement Plan Re-Launch
Fall 2012 Enrollment Report
Campus Visit Re-Cap
Trustee Confirmations
Governor Inslee’s New Cabinet Sub-Groups
Government Relations Re-Organization
APPROVAL OF MAJOR CAPITAL SELECTION CRITERIA (RESOLUTION 13-02-07)
Wayne Doty of the State Board staff presented that the Board applies policies to guide the
development of college budget requests and the allocation of resources. Projects that cost $5 million
or more compete against each other to receive limited state resources. Over the years the selection
and ranking process has been refined to remain relevant to the system’s needs and the legislative,
administrative, and market environments. The Board adopts budget requests on behalf of the colleges
seeking State capital appropriations.
Board staff and system stakeholders have developed a set of Project Development Guidelines for
2015-17 and updated Capital Asset Model parameters for the Board’s consideration.
The recommendation includes a preference for taking care of the existing buildings and capacities
over adding new square footage to a campus.
TACTC and WACTC representatives spoke in support of the new selection criteria.
MOTION: Moved by Jim Bricker and seconded by Erin Mundinger that the State Board adopt
Resolution 13-02-07 authorizing the Executive Director to make adjustments as may be
necessary in response to actions taken by the Governor, by the Legislature, and externallyimposed restrictions or guidelines.
MOTION CARRIED.
CTCLINK UPDATE
Mike Scroggins of the State Board staff presented that the Washington State Community and
Technical College Enterprise Resource Planning (ERP) Project (ctcLink) will replace a wide variety of
computer systems across 34 colleges and SBCTC. The ERP will provide improved student services,
comprehensive financial aid services, a unified view of human resources, integrated financial
management and controls, and robust reporting and research capabilities. The ERP will be the
template to align college and system business processes. A contract has been signed for
implementation and hosting services with Ciber, Inc. The implementation phase of ctcLink has begun
along with the mobilization of the project team, Ciber team, and college subject matter experts.
A panel of presenters discussed the details of the project initiation and kickoff, the schedule, the
Critical Milestones, and the importance of meeting the Critical Milestones. The Board was also
formally introduced to Ciber leadership and Ciber discussed the ctcLink Project and implementation
approach that will be used.
SBCTC Regular Meeting Minutes
February 7, 2013
Page 3
IT DIVISION ORGANIZATION
Mike Scroggins of the State Board staff presented that the Center for Information Services located in
Bellevue was a legal entity established by interlocal agreement between all colleges and the SBCTC.
This organization’s primary function was to develop, acquire, and support a common suite of
administrative software applications for use by the colleges. The college presidents requested that
the SBCTC assume responsibility for the Center for Information Services, its operating budget,
personnel, assets, and liabilities. The SBCTC, by State Board Resolution 08-04-10 dated April 15,
2008, agreed to assume responsibility effective July 1, 2008. The State Board already had an IT
Department located in Olympia within the Finance Division that primarily supported SBCTC staff and
college data reporting, research, and policy initiatives. The new IT Division was created combining
both the Bellevue staff and Olympia staff into one work unit reporting to the Deputy Executive Director
for Information Technology.
NEW APPLIED BACCALAUREATE APPROVAL PROCESS (RESOLUTION 13-02-08)
Michelle Andreas of the State Board staff presented that in 2010 the Legislature granted authority for
the State Board for Community and Technical Colleges and the Higher Education Coordinating Board
(HECB) to approve applied baccalaureate programs offered by community and technical colleges –
removing the pilot status and limitation on the number of colleges that could offer applied
baccalaureate programs. In 2012 the HECB was eliminated as a state agency and the Washington
Student Achievement Council was created to oversee education policy for Washington State. The
new agency no longer retained its authority over degree program approval. Therefore, the State
Board has sole approval authority for applied baccalaureate degree programs provided by community
and technical colleges in Washington.
Given these agency authority changes, staff worked with the Washington Association of Community
and Technical Colleges (WACTC) to recommend changes to the selection process used by State
Board members to approve applied baccalaureate degree programs.
Board members expressed concerns with the second recommendation, eliminating the “philosophical”
discussion between the State Board and the college administration. They asked that it be removed
from the resolution and be re-visited at a future meeting.
MOTION: Moved by Erin Mundinger and seconded by Beth Willis that the State Board adopt
REVISED Resolution 13-02-08 approving the removal of all reference to the Higher Education
Coordinating Board in all Applied Baccalaureate Degree program approval process
documents.
MOTION CARRIED.
SBCTC Regular Meeting Minutes
February 7, 2013
Page 4
CHAIR’S REPORT
Chair Fairchild presented her report:
 Trustees’ Association Report. TACTC President Tim Douglas reported on the topics of:
TACTC Winter Conference, Transforming Lives Dinner, ACCT Conference, and the October
ACCT in Seattle.
 Presidents’ Association Report. WACTC President Tom Keegan reported on the topics of:
Economic Development Strategy Goals, State Wide PR Campaign and Competency Based
Degree Work.
 Parking Lot Items. A list of the State Board’s “Parking Lot” items was presented for review
and updates.
ADJOURNMENT/NEXT MEETING
There being no further business, the State Board adjourned its regular meeting of February 7, 2013,
at 11:40 a.m. The State Board will hold next meeting March 27-28, 2013, at the State Board Office in
Olympia.
______________________________
Sharon Fairchild, Chair
ATTEST:
______________________________
Marty Brown, Secretary