TITLE 6300 - PROCUREMENT MANAGEMENT
6304 - RESPONSIBILITY. Planned procurement is an essential part of
annual work plan, FSH 1909.13
1.
Planning Criteria.
the
See exhibit 1
2. Reporting of Procurement Needs. Alisting of planned procurement
needs
(form R3-FS-6300-5 (Exhibit 2) shall be submitted by each organizational
activity (i.e. Ranger District, staff function) from which the
Acquisition
Plan (AP) for the Forest and /or Regional Office will be developed. An
initial est. of planned procurement needs shall be submitted by each
organizational unit (i.e. Ranger district, staff unit) on form R3-FS6300-5
(Exhibit 2) by October 1 annually. Updated information is required by
February 1 annually.
Known procurement need(s) that are required for delivery of performance,
or
early action, in the approaching first quarter of the fiscal year are to
be
submitted as far in advance of October 1 as possible.
3. Responsibilities. Program managers, procurement officers, and budget
officers will cooperate in development of the AP. The Forest Supervisor
will approve proposed revisions to the AP after February 1 update, and
monitor AP accpmplishments. Approved revisions will be incorporated into
the AP.
4. Revisions to Plan. As appropriate, adust procurement
priorities/needs
as the situation warrants for the unit, generally as a result of budget
changes, emergencies such as pest infestations, public exigencies, and
change in program direction. Each revised R3-FS-6300-5 should reflect
approval given and indicate the reason(s) for the revision.
5. Information of Record. Each acquisition Plan shall be propared on
the
for R3-FS-6300-4, exhibit 3.
6. Acquisition Plan Maintenance. If the request for contract action has
not been received by the procurement officer within five days of the date
on the AP, followup is to be made.
Late request for contract action or requistions will not be given
priority
over properly prepared and timely submitted requests.
EXHIBIT 1
PROCUREMENT PLANNING CRITERIA
FISCAL YEAR
ANNUAL
TYPE OF PROCUREMENT
CUTOFF DATES
Automated Data
July 1 Processing,
Procurements
Telecommunications,
Word Processing
Equipment,
Construction, Aircraft
Service.
Other Service or
July 15 Supply
Procurements over
AWARD GOALS
75% by 3/31
APPROX:
LEAD TIME
*90 days
95% by 6/30
99% by 8/31
75% by 3/31
*75 days
90% by 6/30
99% by 8/31
$25,000
All proposed procurements over $25,000 must be reported to, and
advertised by, the Commerce Business Daily.
*If lead time extends 90 days beyond the annual cut-off date, award
cannot be accomplished by teh end of the current fiscal year.
**If lead time extends 75 days beyond the annual cut-off date, award
cannot be accomplished by the end of the current fiscal year.
Delivery Orders
100% by 9/10
30
August 31
Against Existing
Contracts, i.e., GSA
Federal Supply
contracts in excess of
$25,000
Small Purchses
80% by 6/30
45 days
August 15 95% by 8/31
Purchases
99% by 9/10
$5,000 - under
$25,000
August 31 Purchases
$4,999 or under
1/ Number of days is from receipt of request for contract action or
requistion until
contract award.
2/ Cut-off dates for submission of requests for contract action or
requisi tions.
EXHIBIT 2
PLANNED PROCUREMENT NEEDS
(FSH 6309.32, 4G07.102)
Instructions on Reverse
FISCAL YEAR_____88______
UNIT____CANJILON RD (subunit)________________
DATE SUBMITTED___9/25____
|X|INITIAL
|
|REVISION
Type of
Procurement/
Contract.
C=Const.
Project
Name or
Remarks
Item
Devil
Reforestation
S=Service
SP=Supply
S
Date
Request
for
Contract
Estimated
Cost
28.2
Action/Requisition
Will Be
Submitted.
10/1/87
AP Revisions Approval and Justification:
Forest Supervisory/Deputy Regional Forester
R3-FS-6300-5 (6/84)
Work is to
be
Contact
Started.
Person
4/15/88
D.Smith
EXHIBIT 3
ACQUISITION PLAN
____Gerry
Contracting Officer
Heart
Ex-
Con-
Fiscal Year
Date
Da-
88
Date
D-
D-
Aw-
Aw-
Re-
tractor marU- Proje- Tks
nct
yote
t.
it
pe
D- Devil
I.M.
-1 ReforBlumenestashine
tion
D- Angel
Bomb
-6 Road
Const.
Const
S
C
t.
6300-4
Pro-
te
Wage
a-
al
ard
ard
Co-
/AD-700
jec-
of
Rage
te
S-
Da-
Am-
st
Due
ted
CBD
Req.
Start
Date
Synopsis
Rec'd
4/15
10/8
(M)
|
Rec'd
28-
1-
1-
.2
0-
0-
/1
/1
1-
1-
1-
2-
/6
/1
45
*C-Construction, S-Service,
R3-FS-6300-4(Rev. 10/84
5/27
1/15
SP-Supply
Sl.
Opende
Bla-
ol.
Issued
1-
1-
12-
27-
nket
1-
2-
/10
.2
/2
/3
N-
2-
3-
4/-
49-
/A
/-
/-
20
.2
26
26
N/A
(M)