Index to Board Minutes 2006
January 18, 2006 (Volume No. 220)
Executive Session only. No action items.
January 19, 2006 (Volume No. 221)
Recognitions ..........................................................................................................1
06-13 Approval of October 19, October 20, November 12, December 9,
and December 14, 2005 Minutes
Correction of July 14, 2005 Minutes ...........................................................2
06-14 Approval of Personnel Items .......................................................................2
A. Faculty Appointments for 2005-2006....................................................2
B. Staff Appointments for 2005-2006 ........................................................3
C. Changes of Status for 2005-2006...........................................................5
D. Retirements ............................................................................................7
E. Voluntary Modification of Employment ...............................................7
06-15 Approval of Academic and Student Affairs Items.......................................8
A. Faculty Workload Report for Fall 2005.................................................8
B. Last Class Day Reports for Summer and Fall 2005...............................8
C. Name Change for Office of International Studies and Programs ..........8
D. Department of Accounting Name Change.............................................8
E. Naming Of Department of Accounting..................................................8
06-16 Rescisson of Faculty Workload Reports and
Last Class Day Reports..............................................................................10
06-17 Approval of Financial Affairs Items ..........................................................10
A. Approval for Purchase Over $50,000 (Student Affairs-Jack Camp) ...10
B. Food Service Expenditure....................................................................10
C. Strength and Cardio Fitness Equipment Replacement.........................10
D. Resolution to Review Qualified Investment Brokers and
Financial Institutions............................................................................10
E. Resolution to Acknowledge Review of Investment
Policy and Strategy ..............................................................................11
F. Microsoft Site License .........................................................................11
G. Lease of Xerox Docucolor 250 and Xerox 4100 for
Printing Services ..................................................................................11
H. Reallocation of HEAF..........................................................................11
I. Daktronics Contract (Scoreboard/Marquee Athletic Sponsorship) .....12
06-18 Approval of Building and Grounds Items..................................................12
A.
B.
C.
D.
E.
Approval of Pineywoods Native Plant Center Trail ............................12
Real Estate Purchases ..........................................................................12
Sewer Easement (Item Tabled)............................................................12
Contracting with Environmental Consultant .......................................13
Contracting with Construction Manager at Risk for Baseball/Softball
Complex ..............................................................................................13
06-19 University Policies and Procedures
Policy Revisions.........................................................................................13
VIII.
Reports .......................................................................................................13
A. Faculty Senate
B. Student Government Association
C. Audit Services Report
D. Signage Report from Student Design Class
E. Vice President for University Advancement
F. President
Appendix 1 – Resolution to Review Qualified Investment Brokers and
Financial Institutions
Appendix 2 – Resolution to Acknowledge Review of Investment Policy and
Strategy
Appendix 3 – HEAF Available for Board Reallocation
Appendix 4 – Policy Revisions
A-2 Academic Appeals by Students .................................................4
A-9.1 Academic Integrity .................................................................6
A-12.1 Course Incidental Fees........................................................10
A-24 Laboratory Fees .....................................................................11
A-XX Research Development Program..........................................12
C-4 Budget Change and Additional Appropriation ........................14
C-33 Purchasing Ethics and Confidentiality ...................................15
C-34 Request to Establish An Account...........................................17
C-36 Special Purchases ...................................................................18
C-41 Investments ............................................................................21
C-41.A Investments-Endowment Funds .........................................34
C-44 Procurement Card...................................................................43
D-1 Access to University Records ..................................................48
D-5 Asbestos Removal....................................................................49
D-7 Authority to Act in the Absence of the President ....................52
D-8.1 Computer and Network Security ..........................................53
D-9 Disposition of Abandoned Personal Property..........................56
D-11 Emergency Management Plan ...............................................58
D-12 Faculty/Staff Traffic Appeals ................................................67
D-19 Illicit Drugs and Alcohol Abuse ............................................71
D-19.1 Inclement Weather and Other Emergencies .......................79
D-28 Records Management ............................................................80
D-43 Computing Software Copyright.............................................83
E-11 Discipline and Discharge........................................................85
E-15 Employee Conduct .................................................................92
E-33 Nepotism ................................................................................94
E-44 Security Sensitive Positions ...................................................96
E-47 Sick Leave ..............................................................................97
E-63 USA Patriot Act ...................................................................100
E-64 Employee Training ...............................................................101
E-66 At Will Employment ............................................................104
F-10 Emergencies .........................................................................106
F-36 Administrative Systems Software Changes..........................108
F-37 Computer System Access .....................................................109
F-38 Restart and Recovery............................................................115
F-40 Acceptable Use of Information Resources ...........................120
06-20 Approval of Personnel Items (Football Coaches 2006-2007)....................14
06-21 Appointment of Nominating Committee ...................................................15
February 17, 2006 (Volume No. 222)
06-22 Correction of November 12, 2005 minutes..................................................2
06-23 Appointment of Vice President for Finance and Administration ................2
06-24 Approval for Purchase over $50,000 (Chemistry Department,
College of Sciences and Mathematics): Purchase of Anasazi
Laboratory Computer System ......................................................................2
06-25 Approval of Building and Grounds Items....................................................3
A. Approval for Maintenance to Miller Science Building and
Kennedy Auditorium .............................................................................3
B. Authorization for Renovation of the University Police
Department Building..............................................................................3
C. Renovation of Ferguson Building, Liberal Arts North, McGee
Building, and McKibben Building.........................................................3
D. Authorization for Job Order Construction Contractor ...........................3
E. Funding for Baseball/Softball Complex Architect ................................4
F. Authorization of Campus Signage Project.............................................4
Reports .....................................................................................................................4
A. Budget Building Session
B. Update on Phase III Housing
C. Purchasing/HUB Presentation
06-26 Amendment of Board Order 06-25, Item C .................................................4
Continuation of Reports...........................................................................................4
D. Capital Campaign
E. Poultry Science Report
F. Teaching Excellence Center/OIT
G. Informational Technology
H. Strategic Plan ’08 Update
I. More Effective Board/Administration Functioning
February 18, 2006 (Volume No. 223)
Executive Session only. No action items.
March 3, 2006 (Volume No. 224)
Executive Session only. No action items.
April 12, 2006 (Volume No. 225)
Executive Session only. No action items.
April 13, 2006 (Volume No. 226)
06-27 Approval of January 18, January 19, February 17, February 18,
and March 3, 2006 Minutes .........................................................................2
06-28 Approval of Personnel Items .......................................................................2
F. Faculty Appointments for 2006-2007....................................................2
G. Staff Appointments for 2006-2007 ........................................................4
H. Changes of Status for 2006-2007...........................................................4
I. Retirements ............................................................................................5
J. Promotions .............................................................................................5
K. Tenure ....................................................................................................6
L. Faculty Development Leave for 2006-2007 ..........................................6
M. Regents Professorships for 2006-2007 ..................................................7
06-29 Approval of Academic and Student Affairs Items.......................................7
F. Faculty Workload Report for Fall 2005 and Spring 2006 .....................7
G. Curriculum Changes ..............................................................................7
H. Small Size Classes .................................................................................7
I. Proposal to Offer a Bachelor of Science Degree in Biochemistry.........7
J. Nonsubstantive Degree Program Request for
Interior Merchandising Degree ..............................................................7
K. Change in Admissions Requirement for International Students............8
06-30 Approval of Financial Affairs Items ............................................................8
A. Adoption of Summer 2006 Budget ........................................................8
B. Non-Resident Rates for Excessive Hours and Repeated Courses .........8
C. Food Service Contract............................................................................8
D. Room and Board Rates ..........................................................................9
E. Food Service Expenditure......................................................................9
F. Housing Expenditure .............................................................................9
G. Course Fees and Application Fees.........................................................9
H. Student Service Fee................................................................................9
J. Approval for Purchases Over $50,000 (Arthur Temple College of
Forestry and Agriculture)—Columbia Geospatial Service
Center—Furnishings for Office Space...................................................9
K. Resolution to Renew the Investment Management Contract
with Merrill Lynch...............................................................................10
L. Expanding the Employee Educational Benefit to $2000 Annually
Per Employee, To Be Used by the Employee, Spouse, or
Dependent Children ............................................................................10
M. Enrollment Initiatives...........................................................................10
N. Wide-Area Bandwidth and Internet Service ........................................11
O. Designated Tuition Semester Credit Hour Fee Increase......................11
P. Graduate Board Authorized Tuition Differential Increase ..................11
Q. University Police Communication System ..........................................11
06-31 I.
Approval to Increase SFA International Education Fee......................11
06-32 Approval for Building and Grounds Items ................................................12
F. Repair and Resurfacing of East College and Hayter Streets................12
G. Additional Funding for Terracon Contract ..........................................12
H. Demolition of New Raguet Apartments and Resurfacing of Parking..12
I. Land Mitigation for Baseball/Softball Complex..................................12
J. Relocation of Office of Instructional Technology to Steen Library ....12
G. Grant of Sewer Easement to City of Nacogdoches..............................13
H. Installation of Fire Alarm System at Johnson Coliseum .....................13
06-33 F. Construction Manager at Risk for Current Projects .............................13
06-34 University Policies and Procedures
A. Policy Revisions...................................................................................14
VIII.
Reports .......................................................................................................14
G. President
H. Vice President for University Advancement
I. Audit Services Report
J. Technology Consultant Report
K. Student Government Association
L. Faculty Senate
M. Faculty Salary Study
06-35 Election of Board Officers .........................................................................15
Appendix 1 – Undergraduate and Graduate Curriculum Changes
A. Undergraduate New Course Proposals
B. Undergraduate Course Change Proposals
C. Undergraduate Course Deletions
D. Undergraduate Program Proposals
E. Graduate Course Proposals
Appendix 2 – Small-Size Class Report
Appendix 3 – Proposed Room and Board Rates for 2006-2007
Appendix 4 – Proposed Course Fees and Application Fees
Appendix 5 – Exhibit Maps of Proposed Sanitary Sewer Easement on Slay Tract
Appendix 6 – Policy Revisions
A-46 Small-size Classes................................................................ P-1
B-11 Hall 20 Guest Rooms ........................................................... P-4
B-30 University Vehicles.............................................................. P-6
C-11 Departmental Accounting Responsibilities........................ P-14
C-13 Food Purchases .................................................................. P-16
C-16.5 Historically Underutilized Businesses ............................ P-18
C-33 Purchasing Ethics and Confidentiality ............................... P-23
C-45 Professional and Consultant Services ................................ P-25
D-21 Use of Amplified Sound on Campus Grounds .................. P-31
D-24 Parking and Traffic Regulations ........................................ P-32
D-33 Solicitation on Campus ...................................................... P-53
D-35.5 Smoking and Use of Tobacco Products .......................... P-58
NEW Expenditure Authority for Financial Transactions............ P-59
E-19 Employment of Persons with Criminal History ................. P-60
E-28 Insurance and Other Benefits ............................................. P-61
E-29A Leave of Absence (Faculty)............................................. P-68
E-30N Leave of Absence (Non-Academic) ................................ P-74
E-36 Overtime and Additional Compensation............................ P-80
E-39 Personnel Action Request .................................................. P-82
E-40N Probationary Period of Employment ............................... P-86
E-43 Retirement Programs.......................................................... P-87
E-47.1 Sick Leave Pool............................................................... P-90
E-47.2 Staff Development........................................................... P-95
E-52N Time Sheets ..................................................................... P-96
E-53 Vacation Leave................................................................... P-99
E-56 Ethics ................................................................................ P-101
E-65 Employee Scholarship Program ....................................... P-110
F-5 Building Security/Special Events ....................................... P-111
F-14 Student Organization Formation and Recognition ........... P-112
June 2, 2006 (Volume No. 227)
06-36 Purchase of Electricity .................................................................................1
July 12, 2006 (Volume 228)
Executive Session only. No action items
July 13, 2006 (Volume 229)
Recognitions ..........................................................................................................1
06-37 Approval of April 12, 2006, April 13, 2006, and June 2, 2006 Minutes .....2
Administration
06-38 Resignation of President Tito Guerrero, III .................................................2
06-39 Election of Dr. Baker Pattillo as Interim President......................................2
06-40 Election of General Counsel ........................................................................2
06-41 Election of Director of Audit Services.........................................................2
06-42 Election of Assistant to the Board of Regents .............................................3
Personnel
06-43 Faculty Appointments for 2006-2007..........................................................3
06-44 Staff Appointments for 2006-2007 ..............................................................4
06-45 Changes of Status for 2006-2007.................................................................6
06-46 Retirements ..................................................................................................8
06-47 Tenure 8
06-48 Leave of Absence for 2006-2007.................................................................8
06-49 Holiday Schedule for 2006-2007 .................................................................9
06-50 Academic and Student Affairs .....................................................................9
L. Small-Size Classes for Summer I, 2006
M. Merger of College of Applied Arts and Sciences and College of
Liberal Arts into College of Liberal and Applied Arts
N. Proposal to Offer On-Line Principal’s Preparation Program
O. Intercollegiate Athletic Policy and Procedure Manual
06-51 Financial Affairs ........................................................................................10
A. Adoption of the Fiscal Year 2006-07 Budget ......................................10
B. Selection of Investment Manager ........................................................10
C. Establishment of Quasi-Endowment Accounts for
Laurence C. Walker Scholarship Fund and
Bruce R. Miles Scholarship Fund ........................................................10
D. Approval for Purchases Over $50,000 CBORD Card Systems Software Support............................................10
E. Fuel Cards for Retail Gasoline Purchases............................................10
F. Master Lease Agreement .....................................................................11
G. Temporary Services Contract ..............................................................11
H. Directors & Officers Liability Insurance for Fiscal Year 2007 ...........11
I. Auto Insurance for Fiscal Year 2007 ...................................................11
J. Property, Boiler & Machinery, Inland Marine and General
Liability Insurance for Fiscal Year 2007 .............................................11
06-52 Building and Grounds ................................................................................12
A. Purchase of Property at 220 Feazell.....................................................12
B. Installation of Campus Electricity Breakers ........................................12
C. Expansion of the Planning Role for 3DI Architects in Campus
Facilities Master Plan...........................................................................12
D. Request for Increase in Project Budget for Resurfacing of Track
at Homer Bruce Stadium......................................................................12
E. Increase in Contingency for Current Campus Construction Projects ..12
F. Authority to Purchase Natural Gas ......................................................13
G. Authority to Contract with Terracon for Geotechnical Engineering
and Constructing Testing Services in FY07 ........................................13
H. Authority to Increase Construction Budget in Phase II of
Housing Project....................................................................................13
I. Purchase of Electric Utilities from Deep East Texas Electric Coop....13
J. Water, Sanitary Sewer and Landfill Services ......................................13
K. Authorization to Contract with Roofing Consultant............................13
L. Clean-up and Restoration of Johnson Coliseum..................................14
M. Authorization of Repairs to Tucker House ..........................................14
06-53 University Policies and Procedures ...........................................................14
Reports ...................................................................................................................14
N. Faculty Senate
O. Student Government Association
P. Audit Services Report
Appendix 1 – Small-Size Class Report for Summer I, 2006
Appendix 2 – HEAF Requests for Fiscal Year 2006-2007 (pending Finance/Audit
Committee review)
Appendix 3 – Memorandums of Understanding establishing Laurence C. Walker
Scholarship and Bruce R. Miles Scholarship
Appendix 4 – Lessee Resolution
Appendix 5 - Emergency Management Plan Manual
(as referenced in Policy D-11, Emergency Management Plan)
Appendix 6 – Policy Revisions
NEW External Bank Accounts...................................................... P-1
NEW Institutional Reserves Fund................................................. P-2
B-6 Energy Conservation.............................................................. P-4
B-21 Physical Plant Charges......................................................... P-5
B-31 Vehicle Repair and Maintenance ......................................... P-6
B-33 Fleet Management................................................................ P-7
B-35 Lease, Rental, or Use of Off-Campus Facilities .................. P-9
C-3 Auditing Tuition and Fees.................................................... P-11
C-6 Check Cashing ..................................................................... P-12
C-40 Year-end Purchasing .......................................................... P-13
C-41 Investments ........................................................................ P-15
C-41.A Investments-Endowment Funds ..................................... P-26
C-47 Budget Control ................................................................... P-35
D-11 Emergency Management Plan ........................................... P-36
D-15 Flag Display ....................................................................... P-45
D-23 Assembly and Demonstrations .......................................... P-46
D-31 Signs and Exhibits ............................................................. P-50
D-34.l Student Conduct Code ..................................................... P-59
E-32 N Longevity Pay................................................................. P-65
E-45 Service Awards .................................................................. P-66
F-7 Central Stores ....................................................................... P-67
F-9 Information Technology Services ........................................ P-69
F-41 E-Mail for University Communications ............................. P-71
October 18 and 19, 2006 (Volume 230)
07-01 Approval of July 12 and July 13, 2006 Minutes..........................................3
07-02 Approval of Personnel Items
Faculty Appointments for 2006-2007..........................................................3
Staff Appointments for 2006-2207 ..............................................................3
Changes of Status for 2006-2207.................................................................5
Retirements ..................................................................................................9
Reclassifications ..........................................................................................9
07-03 Approval of Academic Affairs Items
Small Size-Class Lists for Summer II 2006 and Fall 2006........................10
07-04 Approval of Financial Affairs Items
Annual Audit Plan and Report...................................................................10
Internal Audit Charter ................................................................................11
SFASU Foundation, Inc. Agreement .........................................................11
Resolution for General American Mutual Holding Company...................11
Temporary Services Contract ....................................................................11
Purchase over $50,000—Jack Camp .........................................................11
Purchase over $50,000—Yearbrook..........................................................11
07-05 Approval of Building and Grounds Items
Remodeling of Administrative Offices......................................................12
Fundraising Plan and Mitigation Agreement for
Baseball/Softball Complex ..................................................................12
Purchase of Property at 117 E. Starr Avenue ............................................13
07-06 Adoption of Policy Revisions ....................................................................13
Reports ...................................................................................................................13
President
Faculty Senate
Student Government Association
Audit Services Report
Appendix 1 – Small-Size Class Lists for Summer II 2006 and Fall 2006
Appendix 2 - Internal Audit Charter
Appendix 3 – Agreement between Stephen F. Austin State University Foundation, Inc.
and Stephen F. Austin State University
Appendix 4 – Resolution for General American Mutual Holding Company
Appendix 5 – Agreement with Temple-Inland for Execution of Conservation Easement
for Mitigation
Appendix 6 – Policy Revisions
B-4
Camp and Conference Reservations ............................. P-3
B-5
Campus Facilities for Political Purposes .................... P-14
B-24
Property Transfer and Disposal .................................. P-15
B-34
Property Liability ........................................................ P-19
C-13.5 Food Services.............................................................. P-21
C-15
Gift Reporting ............................................................. P-22
C-16
Gifts, Loans, Endowments and Bequests.................... P-24
C-20.A Local Purchase Authorization..................................... P-29
C-25
Private Solicitation...................................................... P-32
C-39
Withdrawal without Financial Clearance.................... P-33
C-41.A Investments: Endowment Funds ................................. P-35
C-42
Property Inventory Management ................................ P-47
D-6
Authority for Official Statements ............................... P-58
D-8
D-17
D-20.5
D-25.5
D-30
D-30.1
D-35
E-9
E-33.1
E-34
E-43.5
E-47.1
E-57
F-3
F-4
F-11
F-12
F-15
F-18
F-21
F-26
F-30
F-31
Authorization for University President to
Suspend Faculty and Staff .......................................... P-59
Health and Safety........................................................ P-60
Items Requiring Board of Regents Approval.............. P-63
Private Support Organizations or Donors ................... P-67
Selection of the President............................................ P-69
Selection of Vice Presidents, Athletic Director and
Head Coaches.............................................................. P-70
Displaying Serious Psychological Problems .............. P-71
Salary Supplements, Stipends and
Additional Compensation ........................................... P-75
New Employee Orientation......................................... P-84
Organized Work Stoppage.......................................... P-86
Risk Management ....................................................... P-87
Sick Leave Pool .......................................................... P-93
Performance Management Plan .................................. P-97
Bookstore Special Orders ......................................... P-100
Bookstore Textbook Orders...................................... P-101
Express Mail ............................................................. P-102
Faculty and Staff Athletic Purchases ........................ P-103
Guest Speaker ........................................................... P-104
Mail Services ............................................................ P-106
Notary Public ............................................................ P-108
Student Employment Center ..................................... P-110
Ticket Office Services............................................... P-115
Vending..................................................................... P-116
December 15, 2006 (Volume 231)
07-07
Amendment of 2006-2007 Budget to Provide 2.5% merit salary pool for
Faculty and Staff
December 20, 2006 (Volume 232)
Executive session only. No action items.