Board Minutes – May 22, 2012 76
UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, MAY 22, 2012
The regular monthly meeting of Upper Grand District School Board was held on Tuesday, May 22, 2012, in the Boardroom at 500 Victoria Road North,
Guelph, starting at 7:00 p.m.
Trustee Borden, Chair, presided and all Trustees were present, along with
Student Trustee MacDougall.
OPENING PRAYER OR READING
Trustee Busuttil presented an inspirational reading from a publication entitled “Seasons of Wisdom.”
CONDOLENCES
Trustee Borden, Chair, reported that condolences were sent on behalf of the Board to the following: Charryl Zucala, an Itinerant Educational Assistant with the Special Education Department, on the loss of her father; Jennifer
Matthews, a teacher at Centre Dufferin District High School, on the loss of her father-in-law; Diane Goodwin, a Social Worker with the Counselling and
Attendance Department, on the loss of her mother-in-law; Lori Delane, on the loss of her husband, David Duke, a teacher at Willow Road P.S.; Sheila Parker,
Manager of Budget and Financial Reporting, on the loss of her mother-in-law;
Joy Simpson, Administrative Office Assistant in the Library at GCVI, on the loss of her husband; Gregg and Cindy Hillis, on the loss of their daughter, Carly Hillis, a student at John McCrae P.S.; Eydie Marion-McCrae, on the loss of her husband, Armour McCrae, a teacher at College Heights S.S.; and, Naomi
McCulloch, the teacher-librarian at Minto Clifford Public School, on the loss of her father and her grand-father.
GOOD NEWS
Dr. Martha Rogers, Director of Education, highlighted the A Good News @ as follows:
Paisley Road P.S.
The Community of Paisley Road Public School is living proof that although small, they make a BIG difference. On April 26 and 27, Paisley Road P.S.
Kindergarten to grade six students participated in the Jump Rope for Heart.
They raised $17,821.12 for the Heart and Stroke Foundation. Congratulations!

Board Minutes – May 22, 2012 77
Success at Provincial Skills
Gold Medals
Electronics – Guelph C.V.I.
Carpentry Team of 2 – Wellington Heights S.S.
Landscape Gardening
– College Heights S.S.
The GCVI student will travel to Edmonton to compete at the Canadian Skills
Competition.
Silver Medals
Architectural Tech and Design
– Erin D.H.S.
Fashion Design – John F Ross
Job Interview – Centre Wellington D.H.S.
Bronze Medals
Robotics Team of 2
– Centennial C.V.I.
T.V. Production Team of 2
– Centre Wellington
Orangeville D.S.S. Helps the Community
On May 3 rd
severe flooding occurred at the Family Transition Place as a result of extremely heavy rainfall. The following day Kevin Smith and the food services program delivered a lunch to the women and children.
Two Guelph C.V.I. Bands win Silver at Musicfest Canada
The Guelph C.V.I. Symphonic Band and the Stage Band “Gael Force” returned from the Musicfest Canada National Finals with silver medals for their performances in the Intermediate Wind Ensemble and High School Jazz Band categories.
Held on Monday May 14, the Musicfest finals featured approximately 30 to
40 school bands from across the country who won spots at regional competitions held during the winter. The silver medal wins mean that both Guelph C.V.I. bands can be considered in the top 10 to 15 bands in Canada. Congratulations to the students, Guelph G.V.I. and their musical leader and teacher, Dan Austin.
Sweater Day
On Thursday, February 9 th
, three of our schools – Montgomery Village PS,
Drayton Heights PS & Victoria Terrace PS participated in the World Wildlife
Foundation’s Sweater Day 2012. This event is summed up on the WWF’s website as “ National Sweater Day is a fun, cozy way of showing commitment to energy conservation
”.
A representative from each school contacted Kyle, the Boar d’s BAS technician, to request that the heat of the school be turned back for that day in order for the school to participate. Kyle obliged and each of the schools’ temperatures was set back for the day and the staff and students showed off their best sweaters.
In appreciation, the Operations Department will be presenting
Montgomery Village, Drayton Heights and Victoria Terrace with a plaque

Board Minutes – May 22, 2012 78 commending their efforts. Kudos to these three schools for showing leadership in
Energy Conservation.
As well, the following 10 schools are this year’s recipients of the Custodian
Green Initiative Award: Aberfoyle PS, Brisbane PS, Erin PS, GCVI, John
McCrae PS, Minto-Clifford PS, Paisley Road PS, Sir Isaac Brock PS, Waverley
Drive PS & Westminster Woods PS. Trustees will hear more information regarding this initiative later in this evening’s agenda. Congratulations to all of these applicants for the exceptional effort made to lower the energy consumption at their school.
Trustee Borden highlighted the following A Good News @ items:
Women of Distinction Lifetime Achievement Award
Trustee Borden reported that Dr. Martha Rogers, Director of Education, was honoured on Thursday, May 3, 2012 with the Guelph YM/YWCA’s Women of Distinction Lifetime Achievement Award in the Education and Training category. Lifetime Achievement Awards are presented to deserving nominees with 30 or more years of service in their category. Dr. Rogers is the longest serving Director of Education in the province and locally was the first woman to be a school superintendent. She has chaired the Council of English Public
Directors of Education and the Council of Ontario Directors of Education and serves as a member of the Advisory Board to the Education Research
Development Institute. In 1998, Dr. Rogers oversaw the amalgamation of the
Wellington and Dufferin County boards of education which resulted in the formation of the Upper Grand District School Board. As a Guelph Rotarian for many years, she is a member of that group’s Literacy Committee. She is also in demand as a presenter on the role of the supervisory officer, challenges facing teachers and school boards, education governance and labour relations.
Congratulations Dr. Rogers!
Women of Distinction Award Nominees
Trustee B orden reported that Beth Burns, principal of Guelph’s College
Heights Secondary School, and Sarah Garrett, an elementary school teacher currently at Waverley Drive Public School in Guelph, were nominated in the
Education and Training category of the YM/YWCA's Women of Distinction
Awards
CONFIRMATION OF THE AGENDA
Trustee Topping moved that the agenda be confirmed as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.

Board Minutes – May 22, 2012 79
APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD APRIL 24,
2012
Trustee Cooper moved, seconded by Trustee Bailey, that the Minutes of the Board meeting held April 24, 2012, and the Minutes of the Committee of the Whole meeting held immediately prior to the Board meeting be approved as printed.
The motion carried.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE OF THE
WHOLE IN CAMERA
Trustee Topping moved, seconded by Trustee Schieck, that the business transacted by the Committee of the Whole in camera be now ratified by the Board.
The motion carried.
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Busuttil moved that the Board rise and sit in Committee of the
Whole, with the Chairperson presiding.
The motion carried.
PROGRAM COMMITTEE
Trustee moved that the minutes of the Program Committee held May 1,
2012 be received and considered.
The motion carried.
Consideration of recommendation 5 was deferred until corrected by the
Program Committee.
Trustee Moziar moved the adoption of recommendations 1, 2, 3, and 4, as contained in the Minutes of the Program Committee, dated May 1, 2012.
The motion carried.
The motions are as follows:
THAT:
1. The presentation entitled, “Upper Grand District School Board
Elementary Skills Event,” be received.
2. a) the report entitled, “Feasibility Study Related to Offering an
International Baccalaureate (IB) Program,” dated 2012 05 01, be received b) the Board conduct a feasibility study to determine whether or not to offer the IB program within the Upper Grand DSB.

Board Minutes – May 22, 2012 80
3. the report entitled, “Full Day Kindergarten,” be received.
4. the Student Trustee presentation be received.
BUSINESS OPERATIONS COMMITTEE
Trustee Fairbairn moved that the minutes of the Business Operations
Committee held May 8, 2012 be received and considered.
The motion carried.
Trustee Waterston requested that 1.b)iii be considered separately.
Trustee Fairbairn moved the adoption of recommendations 1 a), 1b) i, ii and iv, 2, 3, and 4 as contained in the Minutes of the Business Operations
Committee, dated May 8, 2012.
The motion carried.
The motions are as follows:
THAT:
1. a) the report attached to memo PLN:1212, “Lee Street
(StockfordSite) Boundary Review – Report #3,” dated May 8,
2012 be received. b) the Board approve: i. Scenario C as described in Section 4.1 and Map 3 of the report attached to memo PLN:1212, “Lee Street (Stockford
Site) Boundary Review
– Report #3,” together with the boundaries of the new Lee Street school and Ken Danby PS as presented on Maps 4 and 5 respectively, contained in
Appendix II effective September 2013; ii. the revised attendance areas of Ottawa Cres. PS and
Laurine Ave. PS as presented on Maps 6 and 7 in Appendix
II effective September 2012; school year.
2. memo PLN:1210 entitled, “New Shelburne Elementary School
Boundary Review – Report #2,” be received.
3. iv. the Implementation Plan as articulated in Section 6.0 of report attached to memo PLN:112, “Lee Street (Stockford
Site) Boundary Review – Report #3” for the 2013/2014 a) t he report entitled “Lee Street Public School, Building Project
Report” dated May 8, 2012, CP:12-02, be received. b) The Lee Street Public School be constructed to accommodate a JK-8 program with a target opening date of September 2014. c) t he “Lee Street Public School, Building Project Report” attached as Appendix “A”, dated May 8, 2012, CP:12-02, be approved.

Board Minutes – May 22, 2012 81
4. d) the Lee Street Building Committee be established and up to three (3) Trustees be appointed to the Building Committee e) a number of Architect firms be requested to prepare and submit proposals for the design of a school building to fit the unique constraints of the site. the verbal Photovoltaic Projects Update as presented by Mr. P.
Scinocca, Manager of Capital and Renewal Projects, be received
Trustee Fairbairn read recommendation 1.b)iii. Trustee Waterston then explained that the Board had previously approved the assignment of the
Starwood West DA to another school. In order to address this issue, she suggested that recommendation 1. b) iii, should be defeated and that a motion to revise the Development Area assignment of the Starwood West DA effective
September 2013, should be considered in its place. The vote on recommendation 1.b)iii was then called as follows:
THAT the Board approve the revised Development Area assignment of the Starwood West DA in accordance with Map 8 effective September
2013;
The motion was defeated.
Trustee Waterston moved that the Board direct staff to include the reassignment of the Starwood West Development Area to the new Lee
Street School when the 2013/2014 Development Area School
Assignments Report is brought forward for approval.
The motion carried.
It was explained there are currently no residents in this DA and that there is no change to the elementary school assignment for the coming year as a result of the new motion. The assignment change will be communicated through notice to future residents, through the planning department and through the transportation consortium following approval of the Development Area School
Report for 2013/2014.
B. Lee Street Building Committee
– Appointment of Trustee Members
Volunteers were requested to fill the three Trustee positions on the Lee
Street Building Committee.
Trustee Gohn moved that Trustees Bailey, Moziar and Waterston be appointed to the Lee Street Building Committee.
The motion carried.
ANNOUNCEMENTS
Dr. Martha Rogers, Director of Education, announced that earlier this evening in camera, the decision was made that Joe Burns be added to the
Secondary Vice-Principal Eligibility List
– 2012.

Board Minutes – May 22, 2012 82
The following Principal/Vice-Principals Transfers and Appointments were also announced:
Elementary Principal/Vice-Principal Transfers and Appointments
Effective September 1, 2012 (Unless otherwise indicated)
Principals Transfers
Name
Ann Charles
Jeff Crawford
Mair Gault
Ab Henshaw
From
Eramosa P.S. Victory P.S.
To
Ross R. MacKay P.S. Drayton Heights P.S.
On leave Brant Avenue P.S.
Palmerston P.S. Ponsonby P.S.
Ottawa Cres. P.S. Taylor Evans P.S. Farhan Hussain
Nelson Keane
Ken Keesmaat
Peter LeBlanc
Katrina Plazek
Wilma Shannon
Gary Slater
Allison Stoffman
Steve Viveiros
Ponsonby P.S.
Elora P.S.
Principals - Appointments
Willow Road P.S.
Tytler P.S.
Elora P.S.
Laurine Avenue P.S. (new) effective September 2013
Mono Amaranth P.S. Erin P.S.
J.D. Hogarth P.S. Eramosa P.S.
Minto-Clifford P.S.
Taylor Evans P.S.
Palmerston P.S.
J.D. Hogarth P.S.
Ottawa Cres. P.S.
Willow Road P.S.
Name
Carrie Conrad
To
Brisbane P.S.
Tammy Fleming
Shelly Grose
Anita Lagundzija-de-
Freitas
From
Vice-Principal, Ken Danby
P.S.
Vice-Principal, Princess
Elizabeth P.S.
Vice-Principal, Minto-Clifford
P.S.
Vice-Principal, Island Lake
P.S.
Mono-Amaranth
P.S.
Minto-Clifford P.S.
Ross R. MacKay
P.S.
Vice-Principals - Transfers
Name
Lisa Doering
Chad Guyitt
* Kim Kowch
Sean Singh
From
Jean Little P.S. (Acting
Principal
– due to
To
Ken Danby P.S.
Principal Absence)
Jean Little P.S. (Temp.) King George P.S. (holding
Kortright Hills P.S. school)
Rockwood Centennial P.S.
Erin P.S. effective November, 2012
Princess Elizabeth P.S.

Board Minutes – May 22, 2012 83
Vice- Principals - Appointments
Name From
Laura Cozzarin
Janice Emslie
Ponsonby P.S.
School Effectiveness
(.5)
Tytler P.S. Catherine
McNinch
Hanna Morris Program Department
To
Minto-Clifford P.S.
Victoria Cross P.S. effective January 1, 2013
Rickson Ridge P.S.
Erin P.S.
*Note : When the Elementary Vice-Principal Eligibility List is established in the fall of 2012, a vice-principal will be appointed to Kortright Hills P.S.
Secondary Principal/Vice-Principal Transfers and Appointments
Effective September 1, 2012
Principals - Transfers
Name
Scot Bishop
Beth Burns
From
Westside Secondary
School
College Heights S.S.
Deidre Wilson Centre Dufferin D.H.S.
Principals - Appointments
Name From
* Stephen
Gayfer
Pat Hamilton
Vice-Principal, College Heights
S.S.
Vice-Principal, Guelph C.V.I.
To
Norwell District Secondary
School
Centre Wellington D.H.S.
Westside Secondary School
To
College Heights S.S.
(Acting)
Centre Dufferin D.H.S.
Vice-Principals - Transfers
Name
Julie Bodiam
From
College Heights S.S. and
School Effectiveness
To
Continuing Education
Nicole Patriquin Erin D.H.S. (temp.)
Robert Scott Westside Secondary School
(temp.)
Vice-Principals - Appointments
Name From
Erin D.H.S.
Westside Secondary
School
To
Joe Burns Teacher, Erin D.H.S. Guelph C.V.I. (temp.)
*Note: When the Secondary Vice-Principal Eligibility List is next established, a vice-principal will be appointed to College Heights S.S.
SPECIAL EDUCATION ADVISORY COMMITTEE
A copy of a letter from SEAC addressed to the Hon. John Milloy, Minister of Community and Social Services regarding the transition process for students to Developmental Services Ontario (DSO) Central West Region and outlining

Board Minutes – May 22, 2012 84 concerns around the standardized criteria being used to confirm eligibility for services and supports in the community, was circulated at the meeting. Copies will also be sent to Minister of Education, Laurel Broten and SEAC Chairs –
Ontario District School Boards. It was also noted that the motion appended to the minutes has been tabled and will be addressed at the June SEAC meeting.
Trustee Waterston moved that the minutes of the Special Education
Advisory Committee held May 9, 2012 be received.
The motion carried.
Trustee Bailey moved that the Board support the letter to the Minister of
Community and Social Services from SEAC regarding the transition process for students to Developmental Services Ontario (DSO) Central
West Region and outlining concerns around the standardized criteria being used to confirm eligibility for services and supports in the community, and direct the Board Chair to co-sign the letter.
The motion carried.
POLICY MANAGEMENT COMMITTEE
Trustee Gohn moved that the minutes of the Policy Management
Committee held May 1, 2012 be received and considered.
The motion carried.
Trustee Gohn moved the adoption of recommendations 1 and 2 as contained in the Minutes of the Business Operations Committee, dated
May 1, 2012.
The motion carried.
THAT:
1. Policy 311 Disposal of Board Property be approved.
2. Policy 210 Environmental Education and Management be referred back to the Environmental Issues Steering Committee.
2011 2012 INTERIM FINANCIAL REPORTING AS AT MARCH 31, 2012
Ms. Janice Wright, Superintendent of Finance, introduced and reviewed the report entitled, “2011 2012 Interim Financial Reporting as at March 31, 2012
(Finance #201208)”, dated May 22, 2012. The report uses actual expenditures and enrolment on March 31 st
. Superintendent Wright reviewed Appendix A including the Summary of Enrolment for elementary and secondary schools, and highlighted changes in enrolment: budget vs forecast. The year to date spending year over year was also compared. The percentage of budget spent was noted and explanations were provided for variances +/- 10%.

Board Minutes – May 22, 2012 85
Trustee Schieck moved that the report: 2011 2012 Interim Financial
Reporting as at March 31, 2012 (Finance #2012-08) dated May 22, 2012, be received.
The motion carried.
LAURINE AVENUE P.S. (NEW) PROJECT APPROVAL REPORT, TENDER
AND FINAL PROJECT BUDGET
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced and reviewed the report entitled, “Laurine Ave. Public School (New) Project
Approval Report, Construction Tender and Final Proje ct Budget,” dated May 22,
2012. Appendix A , including the Tender Results, Architect’s Recommendation letter and Final Project Budget, was reviewed in detail. It was noted that the final project budget is less than the target budget and funding approval from the
Ministry. It was also reported that permission to demolish the existing building has been received.
Trustee Waterston moved
THAT
1. the report entitled, “Laurine Ave. Public School (New), Project approval
Report, Construction Tender and final project Budget,” dated May 22,
2012 CP:12-03, be received.
2. a Final project budget of $6,705,351.59 outlined in Appendix A in the report CP:12-03, be approved, and that the contract for the Laurine
Ave. Public School (New) building project be awarded to the low tenderer, Tambro Construction Ltd.
The motion carried.
In response to a question from Trustee Cooper, Mr. Scinocca explained that the standards in place to operate with efficient energy use will be used on this project. A standard mechanical system will be installed, but a panel that will preheat the air going into the school will be put in place to enhance efficiency. In addition, time will be dedicated to commissioning to ensure systems are operating as perceived in the concepts and specifications.
CUSTODIANS’ GREEN INITIATIVE AWARD 2012
Mr. Paul Scinocca, Manager of Capital and Renewal Projects, introduced and reviewed the report entitled “Custodian’s Green Initiative Award 2012. He explained the initiative is an internal grant program to encourage school environmental clubs and committees to partner with the school custodial teams in an effort to reduce energy consumption. Work has commenced to capture savings data.

Board Minutes – May 22, 2012 86
Mr. Scinocca introduced Ms. Jennifer Piercy who was instrumental in reviewing the projects with the schools and then conducted audits of the progress made at all ten schools who submitted plans. A summary of her inspection findings (Appendix A) was reviewed. Ms. Piercy noted that this initiative has flourished into additional “green” programs to help reduce the carbon footprint of the schools involved through reduction, reuse and recycling.
It was explained that all but one of the schools participating are eco schools and that there is an obvious link to curriculum. Staff will continue their efforts to encourage more schools to participate next year and to assist in building links to curriculum.
Trustee Bailey moved that the report entitled “Custodians’ Green Initiative
Award
– 2012,” CP:12-04 dated may 22, 2012, be received.
The motion carried.
NOTICE OF MOTION OF RECONSIDERATION
Trustee Moziar served notice that the following motion, approved by the
Board on June 28, 2011, will be brought forward for reconsideration at the meeting of the Upper Grand District School Board scheduled June 26, 2012:
“The construction of a new JK-6 dual track school in East Guelph with approximately 500 pupil places, funded by NPP wrap up funds and supported, where possible, by FDK capital funding, be approved.”
RESIGNATIONS AND RETIREMENTS
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced and reviewed the report, “Resignations and Retirements,” dated May 22, 2012, as distributed at the meeting.
Trustee Schieck extended thanks to the long service employees and moved that the report, “Resignations and Retirements,” dated May 22,
2012 (Appendix A and B) be received.
The motion carried.
BOARD CORRESPONDENCE
Chair Borden circulated and reviewed a written report of correspondence received during the past month. Trustee Bailey provided the background regarding item 1, an email from the Ottawa Carleton District School Board seeking support for lobbying the Province for the expansion of the use of
Educational Development Charges to fund the capital needs of School Boards.

Board Minutes – May 22, 2012 87
Trustee Bailey moved that the Board Correspondence report dated May
22, 2012, be received.
The motion carried.
Trustee Bailey moved that Board direct the Chair to respond to the Ottawa
Carleton District School Board outlining how the funds from the Education
Development Charges are currently used by the Upper Grand District
School Board; and, that staff be requested to provide a report to the Board regarding these c urrent practices prior to consideration of the Board’s position on the issue.
The motion carried.
TRUSTEE QUESTIONS AND REPORTS
Student Leadership Conference
Student Trustee McDougall updated Trustees on the recent Student
Leadership Conference. A full report will be provided at the next Program
Committee meeting and a motion will be presented for consideration at the
Business Operations Committee seeking a ban of plastic water bottles in school vending machines.
Trustee Busuttil reported on her attendance at the Student Leadership
Conference and commended the student leaders on the excellent organization, workshops and turn out.
Trustee Bailey added his congratulations to the student leaders and noted the enthusiasm and ideas that came from this conference which demonstrate effective student engagement.
Education Week Opening Event
Trustee Busuttil report on the May 7 th
Education Week opening event and commended staff at Centre Peel on the excellent program presented.
City of Guelph – Community Well-being Initiative
Trustee Bailey updated members on his recent participation in a public information session sponsored by the City of Guelph. The City invited the Board to take part as they introduced their community well being initiative. A presentation was given regarding meaningful public engagement practices that will be undertaken as the City endeavours to determine how to increase the satisfaction of community members.
Special Olympics
Trustee Fairbairn reminded Trustees that the Special Olympics is taking place on May 23, 2012 at St. James High School and encouraged his colleagues to attend to witness some of the most enthusiastic students in the Board participating in a variety of events.

Board Minutes – May 22, 2012 88
Labour Relations
Trustee Borden reported that, along with Trustee Bailey and Director
Rogers, he will participate in a meeting of OSPBA and CODE on Thursday, May
24, 2012 to discuss current provincial labour issues.
DATES OF FUTURE MEETINGS
Trustee Schieck moved that the May 2012 schedule for Board and
Standing Committee Meetings be approved as follows: i. Program Committee – June 5, 2012 ii. Business Operations
– June 12, 2012 (Centre Dufferin D.H.S.) iii. Regular Board Meeting – June 26, 2012
The motion carried.
The list of dates of future meetings was reviewed and the following additions and changes were noted:
Chairs’ Committee, June 12, 2012 - CANCELLED.
A Trustee Workshop will take place to consider In Camera Items on June
4, 2012 at 6:00 p.m., prior to the Board as Budget meeting that will commence at 7:00 p.m.
Board as Budget Committee , June 11, 2012, Delegations – to be confirmed, pending receipt of requests for delegations.
Learning Foundation
– June 18, 2012, 5:30 p.m. Room 3.
The remainder of the meetings are as follows:
Monday, June 4, 2012 - Board as Budget Committee, Budget
Presentation, Board Room, 7:00 p.m.
Policy Management Committee Tuesday, June 5, 2012
Monday, June 11, 2012
-
-
Board Room, 3:00 p.m.
Board as Budget Committee,
Delegations, Board Room,7:00 p.m.
Wednesday, June 13, 2012 -
-
-
(tentative)
Lee Street School Building Committee,
Wednesday, June 13, 2012
Tuesday, June 26, 2012
Room 9, 8:30 a.m. - 4:30 p.m.
Special Education Advisory Committee,
Board Room, 7:00 p.m.
Board as Budget Committee,
Board Room, 6:00 p.m.
Everyday Heroes Awards
Wednesday, May 30, 2012, 7:00 p.m.
E.L. Fox Auditorium, John F. Ross C.V.I.
OPSBA – AGM
June 7-10, 2012
Thunder Bay, Ontario

Board Minutes – May 22, 2012 89
Board Retirement Event
Thursday, June 14, 2012
Grand River Raceway, Lighthouse Restaurant – Paddock Building
7445 Wellington Cty. Rd. 21, Elora, 4:30 p.m.
Trustee Fairbairn moved that the Dates of Future Meetings dated May 22,
2012 be received.
The motion carried.
It was determined that all Trustees were not available to participate in the
Caucus discussion regarding relationships that was tentatively scheduled May
29, 2012, at 7:00 p.m.; therefore, it was agreed to reschedule the session at a later date.
Trustee Borden reported that, in response to a request from Trustees, a secure manner in which to receive confidential information has been developed by IT staff. Mr. John Shanks, Chief Information Officer will provide instructions for accessing the information immediately prior to the Program meeting scheduled June 5, 2012.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Cooper moved that the Committee of the Whole rise and report to the Board.
The motion carried.
RATIFICATION OF BUSINESS
Trustee Topping moved, seconded by Trustee Gohn, that the business transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston, seconded by Trustee Busuttil that the Board adjourn and this meeting now close at 8:50 p.m.
The motion carried.