MICROSOFT PROJECT 2010 Robert Olivieri Senior Instructor

Robert Olivieri
Senior Instructor
Why Project Management?
• IT departments at law firms are faced with an ever
increasing number of projects, of ever increasing
• How do you juggle these various projects with limitations
in staff and resources?
• How is project management currently accomplished?
• Most firms do some type of project management.
• Project managers' responsibilities extend outside the IT
Project Management Benefits
• Managing expectations about a project.
• Know your capabilities
• Set clearly defined expectations
• Educate
• Monitor the progress of the project
• Communicate
• Improving your ability to align projects with the firm’s
business goals.
• Planning
• Update as business evolves
• Obstacles
• Allocating resources efficiently.
Project Management Software
• Allows you to set clearly defined goals and to specify the
project scope.
Schedule tasks
Assign resources
Manage budgets
Provide communication within and outside of the IT
organization through reports
Microsoft Project 2010
• Microsoft Office Project 2010 is a great tool for managing
small to large projects and is the preferred choice for IT
• Project 2010 comes in Standard and Professional
• Standard edition is designed for stand-alone project management
and cannot be used with Project Server
• Project Server
• Project Web Access – Web based access to project data using I.E.
or SharePoint.
• Scheduling engine – updates projects without Project Professional
New User Interface
• Project 2010 has the ribbon
• Customize ribbon
• File Tab: background view
• Separate tabs for Tasks and Resources an their respective
• Project Tab: create/edit calendars; reports; set baselines
• View Tab: views organized into Task and Resource groups; filters
• Contextual tabs for each view
The Timeline
• Automatically displayed above other views, the timeline
shows a concise overview of the entire schedule.
• You can add tasks to the timeline and even print it for an
attractive summary report of the entire project. Or you can
paste it into an e-mail for an instant report with no fuss.
Manually Scheduled Tasks
• Manual Scheduling
• For situations where you don’t have complete information about a
task, but still want to add it to the project
• Default setting for tasks
• Task start, finish and duration can be left blank or have text
• Calendars, constraints ignored
• Don’t move for dependencies
The Team Planner
• A new Resource Scheduling view
• With the Team Planner view you can see at a glance what your
team members are working on and move tasks from one person to
• You can also view and assign unassigned work, view
overallocations, and see task names as well as resource names —
all in one efficient view.
• Managing your task and resources has never been so easy. For
example, if a resource is overallocated, all you need to do is drag a
task from one resource to another, and the overallocation
More New Features
• Inactive tasks
• The task remains in the project plan, but does not affect resource
availability, the project schedule or how other tasks are scheduled.
• SharePoint 2010 list synchronization
• Export project files to a SharePoint list, which provides a quick and
simple way for a project manager to share status or create reports
that can be viewed across the organization.
• Getting Started
• Views
• Tasks
• Resources
• Assignments
• Reports
• Tracking