MICROSOFT PROJECT
2010
Robert Olivieri
Senior Instructor
MicroAssist
Why Project Management?
• IT departments at law firms are faced with an ever
increasing number of projects, of ever increasing
complexity.
• How do you juggle these various projects with limitations
in staff and resources?
• How is project management currently accomplished?
• Most firms do some type of project management.
• Project managers' responsibilities extend outside the IT
department.
Project Management Benefits
• Managing expectations about a project.
• Know your capabilities
• Set clearly defined expectations
• Educate
• Monitor the progress of the project
• Communicate
• Improving your ability to align projects with the firm’s
business goals.
• Planning
• Update as business evolves
• Obstacles
• Allocating resources efficiently.
Project Management Software
• Allows you to set clearly defined goals and to specify the
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project scope.
Schedule tasks
Assign resources
Manage budgets
Provide communication within and outside of the IT
organization through reports
Microsoft Project 2010
• Microsoft Office Project 2010 is a great tool for managing
small to large projects and is the preferred choice for IT
departments.
• Project 2010 comes in Standard and Professional
editions.
• Standard edition is designed for stand-alone project management
and cannot be used with Project Server
• Project Server
• Project Web Access – Web based access to project data using I.E.
or SharePoint.
• Scheduling engine – updates projects without Project Professional
New User Interface
• Project 2010 has the ribbon
• Customize ribbon
• File Tab: background view
• Separate tabs for Tasks and Resources an their respective
commands
• Project Tab: create/edit calendars; reports; set baselines
• View Tab: views organized into Task and Resource groups; filters
• Contextual tabs for each view
The Timeline
• Automatically displayed above other views, the timeline
shows a concise overview of the entire schedule.
• You can add tasks to the timeline and even print it for an
attractive summary report of the entire project. Or you can
paste it into an e-mail for an instant report with no fuss.
Manually Scheduled Tasks
• Manual Scheduling
• For situations where you don’t have complete information about a
task, but still want to add it to the project
• Default setting for tasks
• Task start, finish and duration can be left blank or have text
• Calendars, constraints ignored
• Don’t move for dependencies
The Team Planner
• A new Resource Scheduling view
• With the Team Planner view you can see at a glance what your
team members are working on and move tasks from one person to
another.
• You can also view and assign unassigned work, view
overallocations, and see task names as well as resource names —
all in one efficient view.
• Managing your task and resources has never been so easy. For
example, if a resource is overallocated, all you need to do is drag a
task from one resource to another, and the overallocation
disappears.
More New Features
• Inactive tasks
• The task remains in the project plan, but does not affect resource
availability, the project schedule or how other tasks are scheduled.
• SharePoint 2010 list synchronization
• Export project files to a SharePoint list, which provides a quick and
simple way for a project manager to share status or create reports
that can be viewed across the organization.
Demo
• Getting Started
• Views
• Tasks
• Resources
• Assignments
• Reports
• Tracking