Word Lesson 2
Editing and Formatting Text
Microsoft Office 2010
Fundamentals
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Objectives
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Create a new document.
Format text.
Set tabs.
Format paragraphs.
Delete, move, and copy text.
Use Undo, Redo, and Repeat.
Find and replace text.
Proof a document.
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MS Office 2010 Fundamentals
Vocabulary
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Word Lesson 2
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characters
Clipboard
copy
cut
drag-and-drop
first-line indent
font
hanging indent
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indent
leader
negative indent
nonprinting symbols
paragraph
paste
point size
tab
MS Office 2010 Fundamentals
Introduction
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Formatting refers to how your documents
look, whereas editing refers to revising,
changing, and correcting the wording of
documents.
Formatting and editing can occur in any
order, and most people find they go back and
forth interchangeably between the two tasks.
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MS Office 2010 Fundamentals
Creating a New Document
Create a new document by choosing New on the File tab, and
then clicking the Create button with the Blank document icon
selected in Backstage view.
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MS Office 2010 Fundamentals
Creating a New Document
(continued)
New blank document
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MS Office 2010 Fundamentals
Formatting Text
The Font group contains buttons for formatting text.
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Font group on the Home tab
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MS Office 2010 Fundamentals
Formatting Text (continued)
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Changing Fonts and Font Sizes:
The font is the design of a set of letters and numbers.
Examples include:
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Times New Roman, Arial, and Impact
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Change Fonts using the Font list arrow .
Font sizes are measured in points. Examples include:
point, 44
point
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24 point, 36
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Change font size using the Font Size menu.
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MS Office 2010 Fundamentals
Formatting Text (continued)
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Applying Font Styles and Effects:
Font styles are variations in the shape or weight of a
font’s characters. Examples include:
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Bold, italic, and underline
Font effects can be changed using the Font dialog
box or the Font group. Examples include:
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Strikethrough, Superscript, Subscript
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MS Office 2010 Fundamentals
Formatting Text (continued)
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Applying Font Styles
and Effects (cont):
You can change fonts,
font styles, font sizes,
font colors, and font
effects all at once
using the Font dialog
box.
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MS Office 2010 Fundamentals
Formatting Text (continued)
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Clearing Formatting:
To remove formatting from selected
text, perform the same steps you took
to apply the formatting, which
effectively reverses the formatting.
Use the Clear Formatting button
to
remove all formatting from selected
text.
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MS Office 2010 Fundamentals
Formatting Text (continued)
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Using the Format Painter:
Save time by using the Format Painter button to
copy multiple formatting characteristics from a
section of text and then apply the same formatting
to other parts of the document.
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MS Office 2010 Fundamentals
Setting Tabs
Word offers five types of tab stops.
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MS Office 2010 Fundamentals
Setting Tabs (continued)
Setting Tabs Using the Ruler:
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Tab stop set on the ruler
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MS Office 2010 Fundamentals
Setting Tabs (continued)
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Setting Tabs Using
the Tabs Dialog
Box:
The Tabs dialog box
contains options for
setting precise tabs,
changing tab
alignment, and
choosing leaders.
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MS Office 2010 Fundamentals
Formatting Paragraphs
The Paragraph group on the Home tab contains
buttons for changing paragraph formatting.
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
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Showing Nonprinting Symbols:
It is helpful to have nonprinting symbols
displayed when editing text.
The Show/Hide ¶ button
in the Paragraph
group displays or hides paragraph marks,
spaces, tabs, and other nonprinting symbols.
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
Aligning Text:
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
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Setting Line and Paragraph Spacing:
Line spacing is the vertical distance between
lines of text.
The Line and Paragraph spacing button lets
you choose a common line spacing option.
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
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Setting Line
and Paragraph
Spacing (cont):
The Paragraph
dialog box has
options for
creating custom
line spacing.
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
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Setting
Indents:
An indent is
the space
between text
and the
margin.
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MS Office 2010 Fundamentals
Formatting Paragraphs (continued)
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Setting Indents
(cont):
You can set
precise
measurements for
paragraph indents
in the Paragraph
dialog box.
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MS Office 2010 Fundamentals
Editing Text: Deleting, Moving, and
Copying
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Deleting Text:
Use the Backspace key on the keyboard to
delete characters to the left of the insertion
point.
Use the Delete key to delete characters to
the right of the insertion point.
Delete selected text by pressing either
Delete or Backspace.
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MS Office 2010 Fundamentals
Editing Text: Deleting, Moving, and
Copying (continued)
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Cutting, Copying, and Pasting Text:
Use the Cut, Copy, and Paste buttons in the
Clipboard group to move or copy data from
one location to another.
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MS Office 2010 Fundamentals
Editing Text: Deleting, Moving, and
Copying (continued)
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Using Drag-and-Drop Editing:
Drag selected text until the dotted line insertion
point is located where you want to position the
new text, and then release the mouse button to
“drop” the text in its new location.
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MS Office 2010 Fundamentals
Using Undo, Redo, and Repeat
Use the buttons on the Quick Access toolbar
to Undo, Redo, or Repeat actions.
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MS Office 2010 Fundamentals
Finding and Replacing Text
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Type the text you
want to find in the
Search Document
box in the Navigation
pane, and Word will
highlight the text in
your document and
display the results.
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MS Office 2010 Fundamentals
Finding and Replacing Text
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Use the Find and Replace dialog box to
search for a word or phrase and then replace
it with a new word or phrase.
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MS Office 2010 Fundamentals
Proofing a Document
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The Proofing group contains commands to help
you look up words in a dictionary or thesaurus,
check spelling and grammar, and count the
words in the document.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Checking Spelling and Grammar:
Word automatically checks spelling and
grammar as you type.
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Word flags words that might be misspelled with a
wavy red underline.
Word adds a wavy green underline if it detects a
grammatical construction that does not conform to
rules of grammar.
If Word suspects you have used a word incorrectly, it
adds a blue wavy line.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Checking Spelling and Grammar (cont):
Right-click a word that has a red, green, or blue
wavy line and see a shortcut menu with suggestions
for corrections.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Checking Spelling and Grammar (cont):
Check spelling and grammar using the Spelling &
Grammar button. Word displays the Spelling and
Grammar dialog box to show you the error and
suggest a correction.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Looking up a Word in the
Dictionary:
Right-click a word and choose
Look Up from the shortcut
menu to look up its definition.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Using the Thesaurus:
Use the Research pane or shortcut menu to
replace a word or phrase with a synonym, an
antonym, or a related word.
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MS Office 2010 Fundamentals
Proofing a Document (continued)
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Using Word Count:
The Word Count command
counts the number of pages,
words, characters,
paragraphs, and lines in a
document or in a selection
and displays in the Word
Count dialog box.
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MS Office 2010 Fundamentals
Word Lesson 2
Summary
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In this lesson, you learned:
 That you create a new document using the
command on the File tab.
 Formatting text changes fonts, font sizes, font
styles, and font effects.
 Clearing formatting removes all new formats.
 The Format Painter copies formatting
characteristics from selected text and applies it
to other text.
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MS Office 2010 Fundamentals
Summary (continued)
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How to set tabs using the ruler and the Tabs
dialog box.
How to format paragraphs by aligning text and
setting line spacing and indents.
How to move, delete, cut, copy, and paste text
and use drag-and-drop editing.
That editing tasks typically involve Undo, Redo,
and Repeat commands.
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MS Office 2010 Fundamentals
Summary (continued)
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How to use Find and Replace commands to find
and replace text, formats, and other items.
That documents are corrected and improved by
using the Spelling & Grammar checker, looking
up words in Word’s dictionary, finding synonyms
with the Thesaurus, and using Word Count.
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MS Office 2010 Fundamentals