ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: 7/15/2015
Title
Range
JCC
2
3
67342
67709
Accountant
Senior Accountant
Essential Function: Sedentary Work
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
Range 2:
Reporting directly to the University Controller, the Accountant supports the Controller’s Office by
reviewing accounting transactions, reconciling and analyzing accounts, preparing special
reports, and serving as the back-up for day-to-day operational financial activities.
Range 3:
The Senior Accountant reports directly to the University Controller and is responsible for
assisting in the management of the day-to-day accounting functions of the Controller’s Office,
including administering the university’s system-wide computerized financial accounting system
and other university-related systems and supporting the technical aspects of the computerized
financial accounting system. The incumbent will assist the University Controller in developing
and monitoring effective financial policies and procedures for the university; and as requested,
assisting, advising and providing information to financial accounting system users.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
Range 2
50% - Day-to-Day Operations in the Controller’s Office
 Serve as back-up for day-to-day operations in the Controller’s Office
 Upon request, perform daily banking activities such as incoming wire analysis,
processing wires and ACH transactions, and communicating with campus departments
regarding banking transactions
 Serve as back-up administrative application security manager for the financial accounting
system processes
 Provide assistance, advice and information to campus users of the university’s financial
accounting system
1
Accountant – Line of Progression


Teach training classes to campus users on the use of the university’s financial accounting
system and CAIS
Serve as the back-up to the manager of the accounts payable, purchasing card and
travel functions
25% - Review of Accounting Transactions
 Prepare journal vouchers, including attaching appropriate back-up documentation, and
reviews other JVs for reasonableness
 Review and correct daily rejected transactions from automated batches (i.e., payroll,
telephone billing, purchasing card, PeopleSoft, etc.)
15% - Reconcile and Analyze Accounts
 Prepare and/or review reconciliation of various accounts within the university’s financial
accounting system, including accounts receivable, travel advances, payroll liability
accounts, etc.
 Upon request, analyze account activity and transactions for the University Controller
and/or campus departments.
 Assist with and review university banking account reconciliations
10% - Prepare Special Reports
 Using specialized software (Focus, Excel, Access and others), extract information and
prepares special reports
 Prepare monthly and quarterly reports required by university administration, system
administration and/or the Board of Regents
 Prepare required reports and analyses for the fiscal year-end audit
Range 3
35% - Day-to-Day Operations in the Controller’s Office
 Serve as back-up for day-to-day operations in the Controller’s Office
 Provide assistance, advice and information to campus users of the university’s financial
accounting system
 Teach training classes to campus users on the use of the university’s financial accounting
system and CAIS
 Serve as the “super user” and subject matter expert when representing the Controller’s
office to vendors and system design teams
30% - Management of the Daily Accounting Functions
 Performs daily banking which includes approving wire transfers, processing payroll
funding transfers, reviewing/approving/processing the ACH wire transfers and make
appropriate financial entries and notifying departments of deposits. Approve and sign all
checks that are $10,000 or greater; responsible for all hand written checks
 Maintain and approve security clearance for staff who have access to the bank accounts
 Serves as the campus representative for and working with the NSHE’s system-wide
computerized financial accounting system and other university- and campus-related
financial computer systems, including understanding of and hands-on familiarity with
operations of the technical aspects of the various systems
15% - Assistance to Users of the Financial Accounting System
 Provide technical assistance, consultation, guidance and information to campus users
of the university’s financial accounting system
2
Accountant – Line of Progression

Provide individualized training to campus users
10% - Development, Interpretation and Monitoring Financial Policies and Procedures
 Develop, interpret and monitor effective financial policies and procedures for the
university in cooperation with other campus and Controller’s Office administrators in
accordance with campus, system and other requirements and regulations
10% - Prepare Special Reports
 Using specialized software (Focus, Excel, Access and others), extract information and
prepares special reports
 Prepare monthly and quarterly reports required by university administration, system
administration and/or the Board of Regents
 Prepare required reports and analyses for the fiscal year-end audit
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The incumbent makes decisions regarding the proper accounting treatment of transactions
posted in the accounting systems, determines the proper policies and procedures to be applied
to transaction and communicates those to University and System Administration employees,
and reviews security applications insuring proper internal controls are followed prior to
approving.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The incumbent consults with the supervisor on the overall goals of the unit, significant
procedural changes, or problems outside the scope of existing precedent. The incumbent
seeks consultation and approval to resolve problems which are outside of established University
and System policies and/or outside of generally accepted accounting principles. The Controller
is apprised of issues where violations of policy and/or accounting treatment is present. The
incumbent consults with auditors on a variety of transactional issues and communicates with the
Controller or other department heads where necessary. Issues arising with budget or grant
transactions are immediately communicated to the Budget office and the Office of Sponsored
Projects where appropriate.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
3
Accountant – Line of Progression
Financial Responsibilities
☒
Human Resource Responsibilities
☐
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Range 2
Education
Experience
Bachelor’s Degree
2 years of relevant work experience
Master’s Degree
1 year of relevant work experience
Relevant Experience: In Accounting
Certification and Licensure: None
Schedule of Travel Requirements: None
Range 3
Education
Experience
Bachelor’s Degree
4 years of relevant work experience
Master’s Degree
2 years of relevant work experience
Relevant Experience: With college/university, non-profit or governmental
accounting
Certification and Licensure: None
Schedule of Travel Requirements: None
Optional Addendum: Describe the knowledge required to successful performance of this
job (in bullet format).
Knowledge of:
 Accounting requirements and financial management standards necessary in a college
and university environment
 Fund accounting concepts, with emphasis in a college/university, governmental or nonprofit environment
 Generally accepted accounting principles and practices
 Appropriate internal accounting controls
 Preparation of financial statements and related reports
4