Strategic management involves the formulation and
implementation of the major goals and initiatives taken by a
company's top management / owners, based on consideration of
resources and an assessment of the internal and external
environments in which the organization competes.
Be proactive rather than reactive
Internal Controls effectively redefined
Flow of
Strategic Management
Committee (SMC)
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Benefits to Members:
 Guidance from top / owner management and other members on concerns.
 Evaluation procedure whether his work is on expected track.
 Common understanding among inter-departmental HODs.
 Periodical / earlier closure of routine task.
 Instant and positive help from inter-departmental verticals.
 Systematic data building (with review).
 Improvement in leadership and communication skills.
Benefits to Strategic
management committee
members
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Benefits to top / owner management:
 Healthy inter-departmental relationship.
 Systematic delegation of work and power & authorities resultant more effective
strategies.
 Invariable and periodical review of organization’s operations.
 Innovative thoughts to improve existing operations and instant initial feasibility
study.
 Easy surface out of real inefficiencies in the organization.
 Improvement in the database / information system of organization.
 Enhanced commitments from HODs.
 Grater productivity of organization as a whole.
Benefits to top / owner
management
 Uniform thought process for vision and mission of the organization.
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Instances of topics to be presented (it can be 500+):
By Sales Department:
 Sales plan for next month; status review of last month sales plan (confirmed by
accounts department).
 Budgeted expense v/s. actual expense with provisions (with help of accounts
department).
 Overdue receivable, EMDs, advances-Imprest etc. (confirmed with account
department)
By Account and finance department:
 Projected gross contribution (GC) v/s. actual GC. (with help of Sales Dept.)
 Non-compliance of statutory dues during last months and interest meter
thereon.
 Gross cash flow.
Matters to be presented in
the SMC - 1
By Human resource department:
 Pending full and final settlement (with respective HODs and account
department)
 Joiner and leaver employee during next month with requirement analysis.
 HR newsletter
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Instances of topics to be presented:
By procurement department:
 Quality parameters to be followed by the organization (with help of quality
check department)
By Quality Assurance department:
 Complaint received and action taken status (with help of HODs).
 Proactive complaint reducer system.
By IT department:
 Do and don’t to strengthened the IT security.
 Demonstration of new implementation.
Matters to be presented in
the SMC - 2
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Informative Matters:
 Presentation on past performance
 Presentation future plans
 Presentation on new technology in the industry or future developments
 Matter of facts
 Compliance status of minutes of past SMCs
Decision making matters:
 Matters of inter-departmental synchronization
 Matter seeking reviews from peers to move new system / proposal
 Examination of external problems
 Policy, vision, mission, trend, risk, opportunity etc. matters
Types of Matters
 Assessment of revenue, expense, assets and liability of the company
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Prepare the Agenda to be discussed in the SMC
(few agenda in last SMC, Major within 3 days of last SMC)
Finalize and circulate the presentations on agenda
(prior to 3 working days of SMC)
Execute the SMC with positive theme
(within 2-5 hours)
Prepare minutes for the decision taken in the meeting
(circulate to the members within 3 working days of SMC)
Actions as per minutes are required by the members
(within committed / target date)
Sample flow of SMC meeting
Actions taken status required to be presented in SMC
(in next SMC)
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 Format for Action taken Status (ATS) chart
Number and date of
Meeting
Total Matters
discussed
01 - January 24, 2015
Total
Percentage of total
Matters resloved Matters for which
and closed
review procedure
established
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2
3
7
100%
2
29%
Matters
discarded
3
43%
Matters under
process
Matters pending
-
1
1
-
1
14%
1
14%
0%
 Department-wise matters under process and / or pending
Matters of
Department
Sample types of ATS
Sales
Marketing
HRM & Admin
Finance and Account
Manufacturing
Procurement
SCM
Top Management
SOP/IFC Consultant
Total
Matters under
Implementation
Numbers
-
Target date
Pending Matters
Numbers
-
Remarks
Target date
1
1
1
28-Feb-15
1
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Following initiatives expected from members:
 Come up with maximum useful information in summaries form.
 Information should be supported by comparatives and confirmed with
respective inter-departmental head.
 Do constructive & positive discussion to take and give feasible commitment.
 Get directions from top management / owner and members wherever require.
 Start strong and complete the presentation with confidence and get
appreciation for your achievements.
Following matters should be avoided:
 Presentation & discussion should not be allegation and complaint in nature.
 Avoid unnecessary and long discussion. If more discussion require, then go for
separate meeting after SMC.
Important do & don’t
 As all members are presenting the matters to chairman of SMC, one to one
discussion should be shortened or avoided; in case of conflict, with the
permission of chairman the same should be postponed for more details.
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The organisation should use experts on this platform for the benefit of
members:
 HR experts can bring industry standards in current scenario.
 IT professionals can update the organization on recent developments.
 Statutory Auditors can share recent updates in the law and compliance.
 Internal auditors can demonstrate the means of internal controls.
 Advertisement Agency can present new effective means of promotions and
brand building.
 New product / service launch can be explained to get review.
 Different experts in logistics, security, field operation, new technologies etc. can
update the organization with external environment.
Use of experts
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What we expect from you?
•
Share this information with your HOD / strategic management team and
conduct the presentation to shape up a broader view of strategic management.
•
Stay connected with us for coming more detailed presentations to have insight
on practical aspects of SMC.
•
Share your views / give your contribution of knowledge to us to improve this
presentation.
•
Share email address of the person to whom you want to communicate this
system.
•
Let’s spread global best practices of effective management across the economy.
Thanks
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