Paradise Valley Community College
College Leadership Council
Minutes
January 21,2011
Present:
Absent:
Anthony Asti
Elizabeth Buckton
Norma Chandler
Ken Clarke
Mike Crimi
Paul Dale
Nicole DeLeon
Julia Devous
Denise Digianfilippo
Emily Forand
Paul Golisch
Shirley Green
Mike Ho
Paul Keller
Patti Marsh
David Matus
Sandy McDill
Scott Meek
Mary Lou Mosley
Fred Reill
Donna Roach
Michaelle Shadburne
Alexis Sharif
Laurel Smith
John Snelling
Christine Tabone
Division Chair Representative: Kevin Arps
Guests:
Welcome, Introductions – Dr. Paul Dale
•
Welcomed members of the CLC and provided opportunity for selfintroductions.
Diversity and Inclusion Update – Norma Chandler
•
Handed out upcoming Diversity Committee meeting dates
•
Mentioned the Men of Color Program coordinated by Cranston Forte
Wellness Update – Donna Roach
1
•
Handed out Spring 2011 Wellness schedule of events and is also on the
Wellness web site.
Announcements
Paul Dale
•
Reminded everyone about the upcoming budget meetings.
•
Enrollment projections for PVCC were down, but enrollment was up 3.5%
•
President's Advance will be held March 31 and April 1, 2011,
Invitations were extended to be part of the planning team.
Devin Dalbey – Student Life Representative
•
Engagement Fair was being held next week.
Topic of Discussion
Threat Assessment – Dr. Shirley Green
The campus Threat Assessment Team has been in existence for one year. The team
recently attended a workshop which included presentations and advisement by the
FBI, Secret Service, and a specialized attorney.
Dr. Green stressed that communication is critical in order to be proactive versus
reactive. Members of the Threat Assessment Team raised a variety of student
situations. In many cases, student issues involved a variety of services and
programs including Disability Services, Counseling and the Library.
At the end of the opening discussion it was noted that in a crisis situation, College
Safety must deal with a situation quickly and even when concerned about safety,
we must still comply with Due Process.
Threat Assessment Power Point Presentation
In discerning the difference between mild or moderate risk, especially with
employees, err on the side of caution. Even mild and moderate risks need some
type of reporting so that others can be aware of a potential threat.
It was also pointed out that “threat” doesn’t only refer to a direct threat of harm.
It can be the threat of violence, harassing or inappropriate behavior, displays of
anger and irritation, as well as threats to self.
2
In response to the question “how would you feel most comfortable making a report
to the team?”
It was stated that there is already a “Student Disruptive” form.
Members of faculty generally walk students to Counseling and it would be
easy for Counseling to report to Threat Assessment Team.
The issue of Due Process was raised. It was further explained that
Paradise Valley staff and the Threat Assessment Team are responsible to
ensure Due Process is followed, not the individual making the report.
It was noted that the Threat Assessment Team will need to make everyone
on campus, students and staff aware we have a process to report these
behaviors and activities. Nicole DeLeon’s involvement in this will be
instrumental in getting all of the information out to the public.
The question “is it a public record” was addressed in the explanation that
records that are part of an academic record are protected by FERPA.
Records that are reported to the police are not protected and thereby are
considered public. The police do have a means of collecting the
identification of an anonymous reporter, however withholding the
identification information.
The idea of allowing the autonomy of anonymous reporting was rejected
completely by many members of staff. It was also brought up that the
proposed database would prevent that autonomy by requiring everyone to
enter their ME ID in order to access information or make a report.
It was also discussed that people will need to be made aware of how to
determine what is a real threat and what is not, as well as to call College
Safety when there is an emergency, not just wait on a Threat Assessment
Team meeting to assess a situation. A report filed for consideration instead
of the proper action taken in an emergency situation could be potentially
disastrous.
The Threat Assessment Team presentation closed noting that the next
steps for the team include;
3
Further developing operating procedures and protocol, creating awareness
on campus, keeping the college informed about threat assessment,
determining multiple reporting mechanisms and how that information will be
reported, on-going training for team members, plans to conduct a learning
week session each semester, and recruiting a Black Mountain site manager to
the Threat Assessment Team.
•
(To view this presentation please click on the link provided on the CLC
website http://www.pvc.maricopa.edu/clc/)
Area Reports
Administrative Services Division, January 2011 – Tony Asti
Union Hills Campus
Q Building Grand Opening Event Preparations
 Continue furniture delivery coordination and placement
 PVCC Facilities Services’ custodial staff is detailed the building
 Tested building voice messaging system
 Fire alarm testing, fire alarm training; security system training
 Establish Jokake Construction building warranty procedure
 Modify Parking lot traffic flow
 Opening of Q Cafe
Coordinate Winter Recess Projects
 Initiate E Building Library electrical capacity expansion
 Perform College-Wide scheduled power outage for electrical preventative maintenance
 Initiate College - wide parking lot striping modifications
 Expand temporary, north overflow parking spaces
Participated in HRMS Upgrade Project Management Team at the District Office
Threat Assessment and Incident Command System training completed by Officers
Public Safety met with College & University Liaison for FBI
Successful Spring semester start up for Cashier Services.
Budget development on track for FY12
Property - Phase I of the campus wide inventory is in its final stages
Black Mountain Campus
Successful semester start - 546 seats for credit courses as compared to 341 seats last semester (60% Increase)
Increase in use by community partnerships
- Little League Baseball Sign-ups
4
-
Mexican Southwest Lecture
Initiating Businet (business networking group) with server local partners
Student Affairs Division, December 2010 – Dr. Shirley Green
Admissions, Records and Registration –






Staff met with DO, Fiscal Office & Development Office in regards to PCI compliance regulations.
Staff met with Continuing Education to discuss move to Q-Building and how services will be
handled
VA had a pre-compliance visit from the State Approving Agency.
Stats:
Counter visits: 2,313
Phone contacts: 1,749
Assessment/Testing –

We averaged about eighty-six tests per day considering we were closed the last week of
December.
Placement Tests: 625
Instructor Tests: 678
Other Tests: 100
Athletics


Women’s Soccer Team won the National Championship (team’s 1st, college’s 8th).
Ally Oelschlager (NJCAA and NSCAA.) and Alyssa Flores (NSCAA) earned All-American honors.
Kacey Bingham was selected and National Coach of the Year by the NJCAA and NSCAA
NJCAA – National Junior College Athletic Association
NSCAA – National Soccer Coaches Association
Counseling –



Facilitated 10 in-class presentations on study skills, stress management, and other healthrelated topics.
Facilitated several New Student Orientation presentations on choosing a Major and Career.
Hosted Final Reflection for Peer Mentors for Fall semester. Over 20 Peer Mentors were
recognized.
Disability Services –


Staff held two evening student orientation/information sessions for students and parents new
to PVCC for the Spring Semester.
Staff continued to work on the District Committee for Employees with Disabilities.
Financial Aid –


In December 851 Students visited the office for service.
Director was a member of the Financial Aid Council that worked with District IT to secure
technology services to solve and repair the PeopleSoft system with issues related to NSLDS,
Spring Repackaging and Year-Round-Pell.
Learning Support Center –
 Interim Director agreed to present in two of the life long learning seminars for the counseling
department in the Spring semester.
December Total Summary
Visits
Hours
Students
2946
5106.60
973
5
Recruitment –

We hosted our first of two annual High School Senior Nights on December 8, 2010. There were
168 attendees; students and parents from the Paradise Valley and Cave Creek district were
invited with a random number from each school were in attendance. Sixteen PVCC Academic
departments and services participated in an initial fair at the beginning of the program.
Students and parents then heard from current students about their success stories. I presented
on the enrollment steps, preparing for college as well as gave an overview of the financial
process.
Advising


Completed service as host/mentor for Creative Pathways employee (full semester).
Presented Advising/Information at Student Leadership Council about how SLC can better
prepare students for advising sessions.
Participated in a brainstorming session on how best to serve Continuing Education students
with CEs move to Q-Building. Admissions, Advising, Fiscal/Cashier and Continuing Education
participated.
iStart Smart

Orientations for Spring 2011 were offered December 8, 2010 and December 16, 2010; To date
120 students have completed New Student Orientation for Spring.
Significant improvements have included the use of Poll Everywhere for increased student
interaction and inclusion of content for Veterans.
Monthly Statistics - 2010
Academic Advising Sessions (Total Contacts) 1309
•
In Person -
1023
•
Email -
180
•
Phone -
106
Student Life –


The Office of Student Life and Leadership and the Student Leadership Council concluded the
annual I Adopt a Family program. College departments and student organizations took a large
role in making this year’s program a success. The Advisement, Counseling, Human Resources,
Ikon Copy Services, and Library staff, as well as the PVCC Track & Field and Women’s Softball
teams took on the bulk of the gifting responsibilities. In total 6 families were adopted with over
150 gifts purchased by students, faculty and staff.
The Emerging Leaders Level 1 program ended on a positive note. Forty-seven students
completed E.L . in the Fall 2010 semester.
Facilities Services Report January 2011 – David Matus
Q Building Grand Opening Event Preparations:

Continue furniture delivery coordination with multiple vendors
6




PVCC Facilities Services’ custodial staff is detailing the building
Assist Public Safety with testing building voice messaging system
Establish Jokake Construction building warranty procedure
Modify Parking lot traffic flow
Life Safety Equipment Testing


Assist Public Safety with quarterly fire alarm testing
Coordinate sprinkler system testing with Public Safety
Coordinate Winter Recess Projects:




Initiate E Building Library electrical capacity expansion
Perform College-Wide scheduled power outage for electrical preventative maintenance
Initiate College - wide parking lot striping modifications
Expand temporary, north overflow parking spaces
Adjunct Faculty Association Report-January 2011 – Emily Forand



Over half of the 40 slots have been filled for the upcoming “Adjunct Faculty Workshop:
Applying for Faculty Positions.” The Employee Organization Learning and Training
(EOLT) and the Adjunct Faculty Association are working together to produce this workshop
scheduled for February 5, 2011 from 9am-3pm at GateWay Community College. For more
information, or to register, visit: http://mcli.maricopa.edu/AFHiringWorkshop
The premier issue of The Adjunct Faculty Connection was published on December 23, 2010
and is now available for review at http://myafa.org/publication.html . Adjunct Faculty
across the district are submitting stories, ideas and information for the second issue,
scheduled to be released around March 1st. Adjunct Faculty interested in submitting ideas
should contact publication@myafa.org .
Over 40 volunteers from all ten colleges will be meeting this Sunday, January 23rd, 2011 at
12:30PM for an AFA Volunteer Coordinators Meeting at Rio Salado College. Approximately
9 adjunct faculty from Paradise Valley College responded to this call for a meeting and have
indicated their willingness to help with AFA efforts and college-level efforts (through AFI,
potentially).
Next Meeting: February 18, 2011 – LOCATION Q-Bldg
Alexis Sharif, Recorder, March 22, 2011
7