102
Full Council
16 December 2013
MINUTES OF THE MEETING OF KNARESBOROUGH TOWN COUNCIL HELD AT
KNARESBOROUGH HOUSE, KNARESBOROUGH ON
MONDAY 16 DECEMBER, 2013
PRESENT:
Chair: The Mayor – Councillor C Reid
Councillors:
J Batt, P Ireland, H McNamara, P McNamara,
K Sewell, A Willoughby and A Wright.
Staff Present:
The Clerk and the Deputy Clerk
Also Present:
Inspector C Linton (North Yorkshire Police),
Mr T Maude and Mr M Boddington (Mother
Shipton Seated Statue Working Group) and
Miss M Pearey (CEG).
Late Arrivals:
Councillors A Gallico & M Gallico (7:40pm)
Early Departures: None
The Mayor welcomed all the visitors to the meeting.
ITEM 1 – To receive Apologies for Inability to attend the Meeting
C13/187
Apologies were received from Councillors I Avery, P Beardsell,
A Handley, N Smith, C Willoughby.
C13/188
ITEM 2 – Councillors’ Declarations of Interest
All declarations are personal unless otherwise stated.
Councillor J Batt
Councillor P Ireland
Councillor C Reid
Councillor A Willoughby
Councillor A Wright
Member of HBC – will consider any same item at HBC in the
light of new information.
Item 8.1.2 – Prejudicial – Vice Chair of Mother Shipton Seated
Statue Working Group.
Member of HBC – will consider any same item at HBC in the
light of new information.
Item 5.2 – Prejudicial – Knaresborough Community Centre
Committee Member.
Item 8.1.2 –Prejudicial – Member of the Mother Shipton Seated
Statue Committee.
Item 10.1 – One payment listed is to reimburse A Willoughby.
Item 4.1 and Item 8.2 – Owns a property which the police have
visited.
Item 7.2.1 – Prejudicial – Owns a property opposite Former
Timber Yard, Hambleton Grove.
Item 8.1.1 – Acquainted with the Internal Auditor.
The Mayor moved to take Item 4 at this point.
103
C13/189
Full Council
16 December 2013
ITEM 4 – KTC Public Speaking Session
Inspector Craig Linton, North Yorkshire Police – Re: Item 8.2.1
Inspector Linton introduced himself to Members as the new Inspector
for the Knaresborough area.
The Mayor moved to take Item 3 at this point.
C13/190
ITEM 3 – To consider and if thought fit approve as a correct
record the Minutes of Council meeting (planning matters) held on
Monday 2nd December 2013
RESOLVED: The minutes of the Council meeting held on Monday 02 December
2013 be approved as a correct record, and signed by the Chair
(Nem Con).
The Mayor moved to take Item 8.2 at this point.
C13/191
ITEM 8 – Correspondence
8.2
Items tabled at the meeting:
8.2.1 Email dated 5th November 2013 from Inspector Linton, Safer
Neighbourhood Team Knaresborough, North Yorkshire Police.
RESOLVED: Receive and note.
The Mayor moved back to Public Speaking Session – Item 4.
Inspector C Linton left the meeting at this point.
C13/192
ITEM 4 – KTC Public Speaking Session
Mr T Maude and Mr M Boddington – Mother Shipton Seated Statue
Working Group – Re: Item 8.1.1
Mr Maude informed Members that the fundraising for the statue had
now reached a total of £1000. Two events had now been held raising
approximately £400 each.
Councillor A Gallico and M Gallico arrived at this point (7:50pm).
The Mayor moved to take Item 8.1.2.
C123/193
ITEM 8 – Correspondence
8.1.2 Application for Funding dated 27th November 2013 from the
Committee for a Seated Statue of Mother Shipton.
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Full Council
16 December 2013
Having declared a prejudicial interest Councillors J Batt and C Reid left
the Chamber at this point and took no part in the voting or discussion
thereon. Councillor P Ireland took the Chair for this Item.
Members discussed outstanding grants that had been approved but not
yet spent and agreed they had enough in the budget to cover.
RESOLVED: To approve the grant for a Seated Statue of Mother Shipton for £4,000.
(Unanimous).
Councillors J Batt and C Reid returned to the Chamber. Councillor C
Reid took the Chair.
Mr T Maude and Mr M Boddington left the meeting (8pm).
C13/194
ITEM 5 - Business Remaining From Previous Meeting
5.1 Harrogate District Core Strategy Review: Initial Targeted Survey
For Elected Members, Parish/Town/City Councils and Neighbourhood
Planning Teams – Letter dated 22nd November 2013 and Questionnaire
from Chief Planner, HBC.
RESOLVED:
i)
ii)
iii)
That the leader for each Party gets responses from Members in
their own Party and collates these responses.
The three leaders meet with the Clerk and collate responses
from each Party.
That the Clerk has delegated authority to collate responses and
send to Harrogate Borough Council by 10th January 2014.
(Unanimous).
5.2 Knaresborough Community Centre – Letter from Director of
Development Services, HBC (deferred from 21st October 2013)
Management Agreement, minutes from committee and letter
Having declared a prejudicial interest in Item 5.2 Councillor C Reid left
the Chamber and took no part in the voting or discussion thereon.
Councillor P Ireland took the Chair for this item.
RESOLVED:
i)
ii)
iii)
That the Clerk writes to Harrogate Borough Council to state that
the Town Council do not recognise the agreement as it currently
stands as one of the organisations is defunct.
If Harrogate Borough Council wishes to raise the issue of
funding for the Community Centre they will need to address
Knaresborough Town Council as a separate issue.
If this issue is raised by Harrogate Borough Council again it
should be sent to Community Services Committee who will make
a recommendation to Town Council. (Unanimous).
Full Council
16 December 2013
105
Councillor C Reid returned to the Chamber and took the Chair.
C13/195
ITEM 6 – To consider the following Planning Applications relating
to Knaresborough and make such observations as may be
appropriate:
Ref:
Applicant:
6.100.1723.A.FUL*
13/04700/FUL
Ms Jamie
White
Erection of single and two storey
extensions – 3 Stockwell View.
No objections (Unanimous).
6.100.1806.D.FUL*
13/04712/FUL
Mr M
Atkinson
Erection of replacement single storey
extension – Dinsdale Lodge, Lands
Lane.
No objections (Unanimous).
Mr G
Connelly
Erection of waste bin storage shed
[revised scheme] – Marigold Cafe,
Waterside.
To reiterate the previous comments
of the Town Council.
KTC are still not happy with the
design and in particular the lack of a
roof (Unanimous).
6.100.2269.C.FUL*
13/03502/FUL
6.100.2626.C.TPO*
13/04617/TPO
Mrs C Maude
6.100.2656.C.DVCO
N*
13/04797/DVCON
Mr R Hirst
6.100.2899.FUL*
13/04666/FUL
Mr Rogerson
C13/196
Details of Application
Crown reduction of 2 Thorn Trees (1.5
metres) within group G28 of Tree
Preservation Order 05/2008 – 10
Appleby Court.
Variation of condition 2 of permission
6.100.2656.B.FUL to allow revised
drawings to replace approved drawings
– Site of Netheredge, Lands Lane.
Erection of a dormer window,
installation of roof light and alterations
to loft conversion, door and window –
47 Briggate.
KTC Comments
No objections (Unanimous).
No objections (Unanimous).
No objections (Unanimous).
ITEM 7 – Planning Correspondence
7.1) Planning Enforcements:- (one)
RESOLVED: To receive and note.
(Unanimous)
Having declared a prejudicial interest in item 7.2.1, Councillor A Wright
left the Chamber at this point and took no part in the discussion or
voting thereon.
7.2) – To note date of the HBC Planning Committee – Tuesday 17
December, 2013, 2pm at Crescent Gardens, Harrogate at which the
following applications for Knaresborough are to be discussed:
1) 6.100.2085.G.FULMAJ 13/03623/FULMAJ
Erection of 73 bed residential care home with associated car parking and
formation of vehicular access. Former Timber Yard, Hambleton Grove.
HBC Officer Recommendation: That the application be approved.
KTC Comments (23/09/13): KTC supports this application
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Full Council
16 December 2013
2) 6.100.385.M.DVCON 13/01804/DVCON
Application for variation of condition 2 of the planning permission
6.100.385.I.FUL to allow alterations to approved scheme to include an
increase in the thickness of the walls, a reduction in finished floor level by
300mm and alterations to the access to accommodate a pedestrian gate.
Land West of the Parish Hall, the Parsonage.
HBC Officer Recommendation: That the application be approved.
KTC Comments (23/09/13): KTC object to the application – Variation of
condition 2 amended design leads to a house larger over intensive on the
site. It will affect the visual amenities of the neighbourhood. The window
shape has departed from being in keeping with the area. (Unanimous)
RESOLVED: To receive and note and Councillor A Willoughby to speak on behalf of
the Town Council at the meeting of HBC Planning Committee.
Councillor A Wright returned to the Chamber.
7.3) Notification of Submission of the Harrogate District, Sites and Policies
Development Plan Document (DPD) – Letter dated 4th December 2013 from
Principal Planning Policy Manager, HBC
RESOLVED: To receive and note (Unanimous)
C13/197
ITEM 8 – Correspondence
8.1 Items to be noted and discussed:
8.1.1 Report from Internal Auditor (first visit) dated 18 October 2013
RESOLVED: To report to Office Services Committee (Unanimous).
8.1.2 Application for Funding dated 27th November 2013 from the Committee
for a Seated Statue of Mother Shipton.
RESOLVED: See Minute Number C13/193.
8.2 Items tabled at the meeting:
8.2.1 Email dated 5th November 2013 from Inspector Linton, Safer
Neighbourhood Team Knaresborough, North Yorkshire Police.
RESOLVED: See Minute Number C13/191.
C13/198
ITEM 9 - Reports of Committees/Working Groups:
To consider draft Minutes of Community Services Committee meeting held on
Monday 2nd December 2013
RESOLVED: To receive and note.
C13/199
ITEM 10 – Reports from the Clerk:
10.1
Schedule of payments for October/November/December 2013.
Full Council
16 December 2013
107
Schedule of Payments October 2013 (13/06)
Payable to & Description
File
Ref.
No.
Amount
excluding
VAT
VAT
Amount
(to be
paid)
PFK Littlejohn - External Audit
87
400.00
80.00
480.00
88
85.00
0.00
85.00
89 95
4,477.84
0.00
4,477.84
Tetley's Electrical Contractors - PAT
Testing of Office Equipment
96
112.00
22.40
134.40
Post Office Ltd - Bt Phone Bill
97
111.14
22.22
133.36
Pitney Bowes - Postage by Phone
98
200.00
0.00
200.00
Bob Cowell - October Farmer's Market
99
85.00
0.00
85.00
Honer's Stationery - KTC Letterheads
100
37.50
7.50
45.00
Knaresborough Fright Night - Grant
101
250.00
0.00
250.00
5,758.48
132.12
5,890.60
Bob Cowell - September Farmer's
Market
Staff Wages, National Insurance &
Pension Contributions
Councillor A Wright declared a personal interest - acquainted with the Computer Technician.
The Clerk did the same as since working for KTC she is acquainted with the technician.
Schedule of Payments for November 2013 (13/07)
Payable to & Description
File
Ref.
No.
Amount
excluding
VAT
VAT
Amount
(to be
paid)
Harrogate Borough Council - Temporary Event
Noice Fee (Christmas Lights)
102
21.00
0.00
21.00
TLC Office - New Office Furniture
103
1,058.50
211.70
1,270.20
SLCC Annual Subscription
Harrogate Borough Council - Annual Service
Charge for Knaresborough House
Commerce Business Systems Ltd Photocopying Charges
104
165.00
0.00
165.00
105
3,422.00
0.00
3,422.00
106
20.13
4.03
24.16
TLC Office - Stationery
Interact Computer Services - Supply and
Installation of New Computer Equipment
Mayoral Allowance (Second Instalment)
Mrs N Smith - Sweets for Christmas Lights
Switch On
Mr A Willoughby - Reimbursement for cost of
NDP Committee Banner
Stafff Wages, National Insurance & Pension
Contributions
Yorkshire Internal Audit Services - First Internal
Audit 2013/14
107
80.09
16.01
96.10
108
660.00
0.00
660.00
109
1,100.00
0.00
1,100.00
110
8.00
2.00
10.00
111
41.28
8.26
49.87
112 115
3,722.20
0.00
3,722.20
116
295.00
0.00
295.00
Full Council
16 December 2013
108
Royal British Legion - Remembrance Day
Wreath
St John Ambulance - Christmas Lights Switch
On First Aid Cover
117
50.00
0.00
50.00
118
50.00
0.00
50.00
10,693.20
242.00
10,935.53
Schedule of Payments for December 2013 (13/08)
RESOLVED: To approve the payments listed above.
File
Ref.
No.
119
120
121
122
123
124
Amount
excluding
VAT
39.96
325.00
224.24
11771.50
54.00
120.00
Chain Lane Community Hub
HBC Community Centre Knaresborough Hire
NDP
125
40.00
40.00
126
20.00
20.00
Park Grove Methodist Church - Hire NDP
127
35.00
0.00
35.00
Staff Wages, NI & Pensions Contributions
128 132
3,860.91
0.00
3,860.91
133
90.00
18.00
108.00
134
135
50.93
260.00
16891.54
10.18
61.11
260.00
19337.66
Payable to & Description
TLC Office - Stationery
T.I.G
BNP Paribas
Tetleys
BT Internet Services
Rossiters
Tetley's of Harrogate - Repair to Time Clock at
HSBC Location (Christmas Lights)
TLC - Stationery Order
HLD leaflet distribution
10.2
VAT
7.99
44.85
2354.30
10.80
2446.12
Amount
(to be
paid)
47.95
325.00
269.09
14125.80
64.80
120.00
To consider the schedule of meetings for 2014
The Clerk noted that members had previously ruled that only planning
items should be included on agendas for planning matters. However
members felt that Council meeting agendas were subsequently too
long. The Clerk advised that any urgent items could be included on
planning agendas in consultation with the mayor.
RESOLVED: i) To approve the dates as copied to these papers, until Mayor Making
in May 2014 but no meeting to be held on 30th December 2013.
ii) That urgent items are only included on planning agendas in
consultation with the Mayor.
iii) To review this again in February 2014. (Unanimous).
C13/200
ITEM 11 - Standing Orders
11.1
To consider recommendation from Office Services Committee
meeting dated 13 August 2013.
109
Full Council
16 December 2013
Standing Orders 2.10 and 4.7 – item deferred from meeting on 29 July.
To accept this for KTC’s use when suitably amended (in item 4, the
words “Chief Executive”, “Monitoring Officer”, “Head of Legal and
Democratic Services” and “Audit Manager” should be deleted, as they
do not apply to KTC).
To amend the wording of Standing Order 2.10 to “personal electronic
equipment must only be used for Council purposes during Council
meetings and must otherwise be set to silent or switched off”.
Members queried the wording above as they did not understand it and
asked OSC to look at this again.
RESOLVED: To defer this item back to the next Office Services Committee meeting
(Unanimous).
Urgent Decisions Procedure – to accept the amendments.
To accept the following amendments:
- paragraphs 2(ii) the words “the time of year gives” should be replaced
with “there are”.
- paragraph “if there is sufficient time to do so, the matter shall be
placed on the agenda of an already scheduled committee meeting
and that committee shall be given delegated authority to deal with the
matter” should be deleted in its entirety.
- in the penultimate paragraph, the word “committee” should be
replaced by “Council”, and the words “but is not obliged to act
according to the majority view” should be added to the end of this
same paragraph.
11.2
RESOLVED: To defer this item back to the next Office Services Committee meeting
(Unanimous).
C13/201
Item 12 - Information Exchange
12.1
12.2
Councillor P Ireland – Thank you to all who attended the NDP
Drop In Sessions. NDP Committee has been successful with its
grant application.
Councillor J Batt - the Brief for the Performance Pavilion has
been emailed to English Heritage, and there are no problems.
Network Rail – there are a number of things happening at the
moment and they will get back to us.
The Clerk asked for copies of the emails and reminded members that
all correspondence should come from the office.
12.3
Councillor C Reid (Mayor) –The Gilbert & Sullivan Director is
hoping to put on a matinee production on at the Castle on 3
August 2014.
110
Meeting Closed at 9:15pm
Signed by the Mayor:
Councillor C Reid
Full Council
16 December 2013