LIMS
(Land Information Management System)
Certification Request
for
Initiation/Planning Phase
Project Certification Committee
12/15/2010
Presenting: Martin Davis
Gilda Martinez
Larry Kehoe
1
Current State
• SLO manages 13 million subsurface and 8 million surface acres held
in trust for the beneficiaries of the State of New Mexico.
• SLO is charged with optimizing revenue for the trust on these lands,
while protecting the corpus of the trust for future generations.
• State trust lands and surface leasing is administered within the Oil
and Natural Gas Administration and Revenue database (ONGARD)
system which was initially designed to address high-level needs and
oil and gas revenue streams for its three stakeholder agencies:
Taxation and Revenue, State Land Office, and Energy Minerals, and
Natural Resources.
• Surface leasing and land grid information is incomplete.
• Manual system inefficiencies result in lost revenue for the
beneficiaries.
2
Beneficiaries
•
SCHOOLS
– Common (Public) Schools
– University of New Mexico
– UNM Saline Lands
– New Mexico State University
– New Mexico Institute of Mining and
Technology
– Eastern New Mexico University
– Western New Mexico University
– New Mexico Highlands University
– Northern New Mexico College
– New Mexico Military Institute
– New Mexico School for the Blind and
Visually Impaired
– New Mexico School for the Deaf
•
•
•
•
MEDICAL INSTITUTIONS
– Carrie Tingley Hospital
– Miners’ Hospital of New Mexico
– Las Vegas Medical Center
OTHER INSTITUTIONS
– Penitentiary of New Mexico
– Charitable, Penal and Reform
STATE NATURAL RESOUCES
– Water Reservoirs
– Rio Grande Improvements
STATE AGENCIES
– Capitol Buildings
– State Parks Division
3
Issues with the Current Environment
• Limitations include
• Incomplete land grid information
– Split estates
– Surface vs subsurface
– Less than the standard 40 acre subdivision
– Ownership changes due to exchanges, acquisitions and
sales
– Beneficiary distributions associated to state land
– Changes in ONGARD are costly, inflexible, and risky.
• Handwritten data
4
5
Project Purpose
• Enhance SLO information systems by developing and implementing
LIMS in order to optimally and fully manage state owned land
• Develop and maintain a new web and GIS based land management
system
• Work with ONGARD to fully integrate information from ONGARD
with data from all others forms of leasing and land management
within the GIS system
• Take advantage of new revenue streams for the beneficiaries such as
renewable energies including wind, solar and biomass sources
• Expand SLO data services to the agency to better serve its own
distinct stakeholders
• Synergize the various leasing and management processes into a
encompassing flexible land management system
6
Opportunities for Improvement
• Develop an agile Business Intelligence solution to add value to the business services offered by SLO
• Provide value-added solutions that will assist end-users ability to access critical business information
• Collaborate with ONGARD to leverage the vast data, resource, and infrastructure investments
• Add efficiency to leveraging state of the art mapping resources to improve the SLO decision making
abilities
• Increase earning potential by reducing research time for new economic development opportunities,
through simultaneously displaying the estate ownership, state trust acreage amount and existing
leases
• Increase earning potential by providing a visual display to the public indicating the location and
number of available parcels, allowing for additional leasing opportunities
• Increase the competitive position of SLO by providing data instantly, and thereby accurately accessing
land ownership information and leasing records
• Increase accuracies in the land grid and state ownership information
7
Opportunities for Improvement
• Improve information sharing by incorporating the pencil posting and posting of Tract Book entries
into an electronic system, then tying this information to the SLO FileNet Imaging system, making all
information available to SLO staff
• Provide an intuitive environment for lease creation and maintenance
• Improve constituent services by making renewals, billings, applications, permitting and real-time
land status available via the web
• Improve data availability to other agencies and the public by providing the data via web services
8
Budget
SOURCE
AMOUNT
ASSOCIATED
RESTRICTIONS
Laws of 2010, 2nd
Special Session,
Chapter 6, Section
7, Paragraphs 10 11.
$1,668.00 Surface Land Management System
Total
$1,668.00
• Requesting $642,800 Initiation & Planning Phase
o $290,400 Project Manager FY11-FY12 – Planning & RFP
o $352,400 IT services for Data Grooming
9
Schedule
10
Conclusion
• Optimize the revenue to the beneficiaries
• Address complex land management and informational issues
using GIS based tools
• Illustrate multiple leasing issues and information for
additional leasing opportunities
• Expand online constituent services and streamline availability
of data to benefit SLO, other state agencies and SLO
customers
11