Microsoft Excel
What is Microsoft Excel?
•
•
Spreadsheet program that allows
users to organize data, complete
calculations, make decisions, and
graph data.
4 Major Parts
1.
2.
3.
4.
Work Sheets
Charts
Lists
Web Support
Terms
Workbook- The Excel file that stores your information.
Sheet- Each workbook may contain numerous
worksheets.
Cell -16,777,216 cells per sheet.
Column- 256 columns moving from left to right.
Row- 65,536 rows moving from top to bottom
Grid Lines- Gridlines are lines on a chart that can make
critical data comparisons easier.
Cell Reference- A cell reference, or cell address,
identifies a particular cell
Active Cell- current cell selected.
Range - a block of cells that can be selected,
manipulated, named, or formatted as a group.
Common Functions
• Standard format: =functionname(parameters)
• =Sum(cell1:cell2) adds a range of cells
• =MIN(cell1:cell2) finds the minimum cell value in a range
• =MAX(cell1:cell2) finds the maximum cell value in a
range
• =AVERAGE(cell1:cell2) finds the average of a cell range
• =COUNT(cell1:cell2) counts the amount of items in a cell
range
Ways to add a Basic
Function
1. Type the formula in manually into
a cell
2. Use the Inset Function button
3. Use the totals button
4. Point and click method
The if/countif function
• Conditional
• =IF("if the condition stated here
is true", "then enter this value",
"else enter this value")
• =COUNTIF(cell range to look
in,“criteria")
• Please see additional notes on if
Pasting Special
• Used to paste data, formula or
reference to other other datasheets
• When you choose paste, instead
select paste special
• You can choose exactly what information
you want to paste
Sub totals
• Is used to get a sub total on
columns.
• Sort the data
• Select the data you want to
subtotal including the column
headings
• Choose data and then subtotals
• Select what you want to subtotal
and select the function
OLE Object Linking and
Embedding
• The difference being linking
creating a link to the original
document but embedding insert a
new copy of the document into your
spreadsheet.
• Choose Insert,Object, Create from
file
– To embed due nothing to link select
the link to file checkbox
Goal Seeking
• If you know the result you want a formula to
produce, you can use goal seeking to
determine the value of a cell on which the
formula depends.
• Click Tools on the menu bar and then point to
Goal Seek.
• Click Goal Seek.
• Enter the goal cell (A3) and its desired value
(25)
• Enter worksheet cell (A2) on which the formula
depends.
• The computer will assign 5 to cell A2
Cell References
1.
Absolute cell referencing – An absolute cell reference in a formula, such as
$A$1, always refer to a cell in a specific location. If the position of the cell that
contains the formula changes, the absolute reference remains the same. If
you copy the formula across rows or down columns, the absolute reference
does not adjust. By default, new formulas use relative references, and you
need to switch them to absolute references. For example, if you copy a
absolute reference in cell B2 to cell B3, it stays the same in both cells =$A$1.
2.
Relative cell reference-A relative cell reference in a formula, such as A1, is
based on the relative position of the cell that contains the formula and the cell
the reference refers to. If the position of the cell that contains the formula
changes, the reference is changed. If you copy the formula across rows or
down columns, the reference automatically adjusts. By default, new formulas
use relative references. For example, if you copy a relative reference in cell
B2 to cell B3, it automatically adjusts from =A1 to =A2.
3.
Mixed cell reference- A mixed reference has either an absolute column and
relative row, or absolute row and relative column. An absolute column
reference takes the form $A1, $B1, and so on. An absolute row reference
takes the form A$1, B$1, and so on. If the position of the cell that contains the
formula changes, the relative reference is changed, and the absolute
reference does not change. If you copy the formula across rows or down
columns, the relative reference automatically adjusts, and the absolute
reference does not adjust. For example, if you copy a mixed reference from
cell A2 to B3, it adjusts from =A$1 to =B$1.
Locking Certain Cells
1.
Select the entire worksheet by clicking the Select All button
(the gray rectangle directly above the row number for row 1
and to the left of column letter A).
2.
Click Cells on the Format menu, click the Protection tab,
and then clear the Locked check box.
3.
This unlocks all the cells on the worksheet
4.
Note If the Cells command is not available, parts of the
worksheet may already be locked. On the Tools menu, point
to Protection, and then click Unprotect Sheet.
5.
Select just the cells you want to lock and repeat step 2, but
this time select the Locked check box.
6.
On the Tools menu, point to Protection, click Protect
Sheet, and then click OK.
Ways of Viewing Data
• Split Frames – Splits the window into
multiple views of your worksheet.
• Freeze Fames- makes it possible to
continuously make rows/columns visible
while scrolling through a spreadsheet.
• Filters- Allows you to add a drop down
box to select with rows you want to see.
• Hiding cells, seeing only visible cells
• Viewing the Formulas behind your sheet
Sorting – Cntrl ~