Camp School Booklet
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GENERAL INFORMATION
Out of hours Goldfields Camp School MOBILE NUMBER: 0477 362 272
(Available in an emergency )
Any ISSUES, BREAKAGES OR DAMAGE please report to the MANAGER.
All EMERGENCY NUMBERS are in the staff room and dining room.
SECURITY
THE KEY YOU HAVE WILL OPEN THE OUTSIDE GATE LOCKS AND COMMON ROOMS –Staff, Gold, Cap Lamp and
Gimlet Rooms.
PERSON IN CHARGE check all outside door locks last thing at night. The doors are SELF LOCKING for DoE,
FEDERAL RD and DOOR between dining and laundry EXIT. Please make sure GLASS DOOR is shut when you
leave the site and whilst you are eating. LOCK the outer gates at night.
LIGHTING
Light switches in showers/toilets and large dorms are on timers and will switch off any time. Verandah lights
are on light sensors and turn on at night and turn off at day light. Please turn off quadrangle spot lights for
basketball and gazebo area after use. PLEASE DO NOT LEAVE LIGHTS ON ALL NIGHT
SUPERVISION OF STUDENTS
Please SUPERVISE GROUPS AT ALL TIMES both in the dining room and when students are playing in the
quadrangle. The Games Room is available for use at 6:30pm to 9:00pm under adult supervision; any other
times must be in consultation with the Manager. The Group will be held accountable for any damage to these
facilities.
When using TV/DVD/Data Projector/etc. please FOLLOW the instructions and DO NOT let students operate.
DORMITORIES
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No food/drink
Put your sheets and pillowcases on the beds. Only use the beds where there is linen please
Keep your area clean
End of camp – follow dorm sign instructions.
Turn off air conditioners, lights and heaters when not in use.
Do not go into any other dormitory other than you own.
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Be on time
Be courteous
Wear enclosed shoes – no hats
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Keep out of the garden beds
No running on verandahs
Sports equipment out of dorms and off verandahs.
NO KICKING or BATTING GAMES inside Camp School complex.
DINING ROOM
GROUNDS
NO SMOKING INSIDE THE BOUNDARY OF THE PROPERTY
Please GO OUTSIDE THE GATES TO SMOKE
NO ALCOHOL IS ALLOWED ON THIS PROPERTY
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We encourage students to focus on sensible behaviour and demonstrate RESPECT during their stay at the
camp school.
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Respect for self
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Respect for others
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Respect for property
The group with staff facilitation should complete the Camp Policy in a democratic way prior to camp.
At meal times:
Excursions:
Hygiene:
Lollies/Drinks:
Electronics (mobiles, etc.):
Lights out:
Sporting equipment:
Spending money:
Rubbish:
Dormitories:
Duties:
Manners, cooperation:
CONSEQUENCES:
STEP 1:
STEP 2:
STEP 3:
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The Camp School requires permission from parents for:
Dear Parent/Guardian,
The Department of Education has an Information Privacy and Security Policy that requires schools to gain
parental/guardian permission before using visual images of students as photographs outside the school
environment.
Goldfields Camp School uses images of students in a variety of ways to recognize excellent achievement,
inform parents and the local community of activities conducted at the camp school and to promote Goldfields
Camp School. At times we may also be asked to contribute to the Department of Education’s materials such as
educational videos and the “School Matters” newspaper.
We request your permission to use images of your child in some or all of the ways listed below:

Goldfields Camp School website/videos/newsletters/magazines or any other print medium in relation
to school activities
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Promotional materials for the Department of Education
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Articles for the West Australian/School Matters/Community Newspapers
Please complete the permission slip below.
Goldfields Camp School Manager
I give permission for Goldfields Camp School to use images of the student(s) listed below:
Parent/Guardian:
Signature Parent/Guardian:
Date:
Student(s) Name:
School:
MEDIA PERMISSION
Dear Parents,
As part of the evening program, we occasionally show videos at the Goldfields Camp School. In order for your
child to watch the appropriate films, please indicate below which films you give permission for them to watch.
I hereby give permission for my child ____________________________________________ to watch videos.
Please tick in the relevant boxes:
PG ☐
M ☐
MA ☐
Parents/Guardian Signature: _______________________________________ Date: ____________________
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Clothing and equipment checklist
It must be understood that ALL items are the responsibility of the owners and should be CLEARLY
LABELLED. This is a suggested list only.
Bag to pack everything in
1 fitted and 1 flat single bed sheets, pillow case and towel
Long pants – jeans or cotton trousers, loose and tough
Long pants, long sleeved shirt and closed in shoes for KCGM Tour
1to 2 Long sleeved t-shirts or collared shirts
3 to 4 T-shirts or polo shirts
Jumper or windcheater
2 pair shorts
5 pairs socks
5 pairs underwear
Hat – plus beanie for winter
Pajamas or tracksuit
Runners 1 pair, thongs or sandals
All weather jacket
Toiletries
Personal water bottle
Day pack (small backpack)
Personal medicine (Advise teacher)
Sunscreen
Bathers, board shorts and Towel if swimming
Writing materials
Pens/Pencils
Book(s) to read
Camera
Music
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Additional information we have pertaining to the activities you choose will be sent once we receive your
proposed program.
Goldfields Camp School can arrange the following excursions, attractions and activities. We only recommend
excursions that comply with the Department of Education Excursion Policy.
ALL INFORMATION and BOOKINGS are made in good faith with local venues and companies and they are
accurate only at time of print. The Camp School liaises with and confirms bookings with all proprietors.
We, however, can take no responsibility for cancellations, change of program etc. All changes are discussed
with schools as soon as they become apparent to the camp school.
All venues will accept manual purchase orders so no cheques are necessary except Orana Cinema which
requires payment (cash or cheque) at the time of visit
Goldfields Camp School caters for visiting groups and makes particular effort to ensure that meals conform to
the DoE red, amber and green health and nutrition requirements. We would appreciate if visiting groups limit
student’s consumption of red foods on the journey to Kalgoorlie (particularly lollies and cool drink) and whilst
at the Camp School. Red foods can be collected when students arrive and handed back for the return journey.
We can provide plastic bags for this.
We endeavor to provide well-balanced, nutritional food with as much variety as possible. The protein (meat,
beans or eggs) and carbohydrate (bread, rice, pasta or potato) component will vary for each meal. Groups will
be presented one main course and dessert for dinner. We do not cater for fussy eaters!
BREAKFAST – Continental only:
Selection of cereals, yoghurt, fruit, toast, spreads, orange and apple juice.
BREAKFAST – Cooked - Choice of:
Spaghetti, baked beans, bacon, poached and scrambled eggs. Bush Breakfast if requested.
MORNING TEA
Cakes, muffins, slices, fruit.
LUNCH
Meat (changes day to day – chicken, ham, burgers or beef), cheese, egg, assorted salads with buns, or wraps,
fruit in season and water.
DINNER – Includes main course and dessert
MAIN COURSE CAN INCLUDE
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Roast beef and seasonal vegetables
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Chicken Parma, salad and garlic bread
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Pasta and salad with garlic bread
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BBQ meat (sausages, meat patties, steak, chicken kebab) and green salad, with choice of 2 salads –
pasta, rice, potato and coleslaw
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Cottage Pie, mixed vegetables and salad
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Butter Chicken Curry and rice.
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Special events dinners (Hannan’s and Melbourne Cup)
DESSERT
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Ice cream (vanilla) and seasonal fruit platter
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Sticky Date Pudding with Caramel Sauce
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Apple crumble and custard
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Jelly, wafers, ice cream and topping.
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SUPPER if desired
Milo, milk and homemade biscuits or mini muffins.
Leaders should determine if students have any special food requirements (allergies to certain types of food
NOT dislikes) and inform Goldfields Camp School so they can be catered for. Prior notice is needed, as this
food may not be available locally.
AUDIO VISUAL EQUIPMENT
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IPod MP3 Player/Docking Station – MP3 and USB inputs in recreation room
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Mirror ball and Disco lights in recreation room
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Overhead projector, Data projector – laptop connection.
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Large screen LCD television located in staff room.
SPORTS & OUTDOOR EDUCATION EQUIPMENT
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Oval
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Basketball Court
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Sports Equipment – Basketball, tennis, football & soccer
OTHER RESOURCES
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BBQ facilities
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Reverse-cycle air conditioning.
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Laundry with washing machine and dryer
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Separate staff lounge with fridge, tea and coffee facilities and complimentary cheese and nibbles
platter
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DVD’s – Small selection of DVD’s
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Board games and a selection of books and magazines
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Recreation room – table tennis, soccer table, air hockey
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THE CAMP LEADER’S ROLE
As Camp Organiser you are responsible for:
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The overall curriculum outcomes targeted.
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Planning and preparing the camp – liaison with the Camp Manager who will assist.
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Book your bus for the week.
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The general welfare of the students.
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Supervise the end of camp cleanup/maintaining camp cleanliness.
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Consulting with the Camp Manager on medical matters.
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Ensure suitable Duty of Care to minimize the risk of harm to others.
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Completion and return of the Camp Booking Form.
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Liaising with camp staff with regard to the camp programs at least one month prior to camp.
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Completion and return of the Camp Return Form at least two weeks prior to camp.
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Complying with DoE procedures and policies.
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Discipline and supervision of students in camp and during activities and excursions.
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Managing all visiting staff and helpers.
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Ensuring that stated rosters, competitions, policies, and programs run to time.
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Ensure there will be no alcohol brought on to the premises.
PLEASE NOTE:
*Parent helpers: Assist with domestic duties and participate in group activities.
*Parent helpers should have no instructional or disciplinary responsibility.
CAMP MANAGER’S ROLE
The Camp Manager is responsible for general duties including camp booking, programs, requisitions, health
and safety awareness, liaison with other venues and community relations. Domestic duties including
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Being familiar with and giving assistance with natural and social sciences pertaining to the area.
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Supervision of arrival and dispersal of groups.
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Conducting the camp school orientation.
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Conducting the first meal/and first breakfast.
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Ensuring satisfactory discipline and standards of behavior.
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Ensuring each group leaves the camp school in good condition.
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CAMP PROGRAM:
Allow time for passive recreation. Activities might include sport, diary writing, pre-excursion videos, reading
etc. All activities must be adequately supervised.
WET WEATHER ALTERNATIVES:
See attractions for ideas, bring appropriate wet weather clothing and be prepared. YOU NEVER KNOW
POCKET MONEY:
It is suggested that pocket money be kept to a small amount as the essential requirements of camp are
already here.
LIGHTS OUT AND SLEEP: Especially the first night.
Kids don’t recognize fatigue in them and need plenty of persuasion to go to sleep. Try making frequent
dormitory checks of dorms in the first half hour after lights out and insist on absolute quiet. Students are more
likely to fall asleep if they are kept quiet and still.
COMMITMENT AND SAFETY:
By allowing the group (and other staff) to shoulder responsibility for the camp, and therefore responsibility for
the camps success or failure, they will show more commitment.
If you do all the objective setting, and prior preparation and planning, odds are, you will be the most
committed. Committed, aware people are generally safer, more responsive people!
DORMITORY COMPETITION:
Running a dormitory competition has the effect of maintaining good standards of hygiene and cleanliness, as
well as developing personal pride and healthy habits, serving good discipline within the dormitories and
reducing the workload involved in the camp clean up.
DISCO
Disco lights and a stereo sounds system with CD, iPod docking and radio and mobile trolley with DVD player
and data projector available in the Gold Room and Cap Lamp Room. There is a television, DVD, CD player and
video plus overhead projector available in the Gimlet Room. There is also a selection of DVD’s and videos or
bring your own choice.
MEALS:
Depending on the program and the weather will affect the type of food offered to groups. We aim to provide
tasty and nutritious meals that will tempt all age ranges.
CLOTHING/ACTIVITIES:
Bring the appropriate clothing for the outdoor activities ie Bush visits – hat, suitable clothing and footwear.
REMEMBER: “Prior preparation and planning prevents poor performance”
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INITIAL PLANNING
1. Discuss the proposed camp with your principal, committee members and the Camp Manager
2. Read the Department’s policies on camps and excursions and activities on:
http://www.eddept.wa.edu.au/hpe/ and follow the links
3. Check out our website: www.goldfieldscampschool.wa.edu.au
4. Integrate the proposed camp across the curriculum
5. Arrange transport and commence to Fundraise
AT LEAST ONE MONTH BEFORE YOUR CAMP
1. Send home and have returned the following forms: Parent Information, Parent Consent and Contract,
Media and Video Permission.
2. Complete the Draft Itinerary form and email back to camp school on
Goldfields.CS@education.wa.edu.au (Camp Manager will then forward a program draft for comment)
LEADING UP TO CAMP
1. For all bookings made by the camp school we provide for ‘schools only’ on completion of your stay one
invoice covering accommodation and meals. We invoice all clients at the end of the camp!
2. Complete the required Excursion Management Plans and have them signed-off by the Principal.
3. Send Clothing and Equipment Checklist home along with a copy of Camp Program with final details of
camp to parents and receive payment for camp.
4. Prepare Camp Booklets, and draw up Dormitory Competition score-sheet
5. Finalize evening program and make wet weather alternatives – just in case
6. Organise a staff roster and a student Duty Roster
7. Brief all campers, including teachers and parent helpers, on roles and responsibilities – including the
role of the Camp Manager and camp staff
8. Complete the Camp Policy form with students
9. Ensure that you have received from the camp school: a copy of the final itinerary and background
information on pertinent excursions and activities.
10. Completed and faxed the Camp School Return form, a list of all student and staff attending the camp at
least two weeks prior to arrival
ARRIVAL TO CAMP
1. Meet in the Gold Room and the students will be briefed on the Camp School rules and policy. Students
then begin unpacking and making their beds.
2. The Camp Manager confirms Camp School Return itinerary, security requirements and general
information with Teacher in Charge.
3. The Camp Staff will conduct the first meal and explain campers’ duties for Teachers-in-Charge new to
the camp school.
DURING CAMP
1. Please re-read Camp Roles, specifically Camp Leader Role
2. Organise excursion thank you speakers and when in doubt liaise with Camp Manager
DEPARTING CAMP
1. Students complete normal duties. Please ensure dishes, especially, are well cleaned and dry, students
to clean out their dormitories, vacuum floors and make the beds as they were on arrival.
2. Prior to departing, gather students in the meeting room for debrief, camp appraisal and farewells.
3. Pick up Camp Invoice and a Camp School Feedback Form
4. Make a booking at Goldfields Camp School for the following year
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Camp Organisers/Group Adults are expected to supervise student duties. Encourage children to complete their
duties quickly and effectively; however, not to do their work for them.
Please note: Camp School Staff are NOT supervisors
DORMITORIES
1. Make beds neatly
2. Tidy clothes, shoes and shelving. All gear off floor and put on shelves or under the bed.
3. Keep track of own gear
SPORTS MONITOR
1. Collect all sports equipment after breakfast and dinner and put away in telephone box on the verandah
BOYS AND GIRLS SHOWERS AND TOILET MONITORS
1. Pick up all litter (including paper towels) and press all buttons
2. Pick up lost property
DINING ROOM DUTIES AND BEHAVIOUR
The dining room can comfortably seat 80 up to 100 persons. The way the dining room is set up and rules are
to minimize the safety risk to students. If there are several groups in at one time THEN GROUPS ARE TO BE
COURTEOUS TO EACH OTHER. Children always eat before the adults. It is important that the students are
familiar with their duties before they arrive.
ALL DUTIES MUST BE SUPERVISED BY AT LEAST ONE ADULT, PLUS AN EXTRA ADULT TO SUPERVISE THE
DISHWASHER AND RINSE THE DISHES.
MEAL TIMES
Breakfast – 7.30am sharp OUTSIDE THE MAIN ENTRANCE TO THE Dining room. – Teachers and students who
are setting up are to be at the dining room at 7:15 to set up for breakfast
Lunch – as required (usually off site). Morning tea is included with lunch and it is eaten as required.
Dinner – 5.30pm sharp OUTSIDE THE MAIN ENTRANCE TO THE Dining room - Teachers and students who are
setting up are to be at the dining room at 5:15 to set up for breakfast
Supper – on request
Students should be neatly attired at every meal inside the dining room, (no thongs, singlets, hats please.)
The usual layout for tables is two tables together with 8-10 chairs. For smaller groups one table with 6 chairs.
We find that students benefit from having an adult at each table to supervise students.
To prevent spillages and accidents please ensure that students move in the same direction which is clockwise.
Tables should go to the serving up area one at a time with everyone following in the same direction (no short
cuts). This prevents accidents and as meals are often hot this avoids any child being burnt.
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TEACHERS/ADULTS
Before the meal:
Allocated children to various duties
Supervise students to set tables as per the diagram on the pin up board in the kitchen 15 minutes before the
meal.
After Each Course:
Ensure students are completing their duties.
After breakfast load your lunches in the bus.
Ensure an adult is supervising collection and stacking plates ready for washing up
Adults ONLY in the dishwashing area and using the commercial dishwasher
After the Meal:
Adults supervise duties
Leave dining room clean and tidy
If you are sharing the camp with another school we strongly suggest you liaise with the group organizer of the
other school. This may prevent duplication of duties and eliminate any ill feeling about who is doing what and
when.
TABLE SETTERS (1 per table) – Make sure there is a supervisor with you
Report to dining room 15 minutes before meal times.
Set tables as per diagram on notice board
Place extras (water, pepper, milk, juice, bread etc.) on table
WASHWIPERS (2-4 per group) only adults operate dishwasher and supervise
Wash knives, forks and spoons and place in cutlery containers with forks, knives and spoons sticking out of
the containers
ADULTS USE SPRAY AT SINK TO RINSE DISHES
ADULTS PUT DISHES THROUGH THE DISHWASHER
Students dry dishes and put away all crockery and cutlery back to where they go
Wipe down sinks and tidy dish washing area
Put all dirty tea towels in clothes bucket near kitchen entrance or hang up tea towels on stainless steel racks
DINING ROOM TIDIERS (1per table)
Return milk, water containers, etc. to kitchen bench
Collect cloth from washing up area
Wipe all tables thoroughly. After breakfast push tables against window
Sweep dining room – 2 people from dining room tidiers (brush and shovel is under the bench near kitchen
entrance)
LUNCH HELPERS (6 per group)
After breakfast and on return to Camp School in afternoon
Take lunches out to bus in morning (MAKE SURE TWO PEOPLE CARRY HEAVY ESKIES) and water containers. We
have a trolley available if required
On return bring eskies etc. off bus and take to corridor near kitchen entrance
Wash dirty dishes. Plastic plates and cups need to have flat rack over them to prevent them falling over in the
dish washer. Plastic cups must be dried with tea towels.
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Camp Diary (Example)
Goldfields Camp School
Date:
NAME:
SCHOOL:
MONDAY
Off to Goldfields Camp School
Distance from our town to Kalgoorlie-Boulder is ________________ kilometers.
Travel time is ___________ hours
I sat next to ________________________________ on the bus/train/car trip
We stopped at
for a break and had lunch at
We arrived at Goldfields Camp School at
TUESDAY
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I awoke at ________________am.
Today we
I went to bed at ______________pm.
Today I most enjoyed
People staying in the same dorm as I am are:
The jobs I had to do today were
WEDNESDAY
My favourite meal we have had so far is the
Today we
Outline something you tried for the first time ever on camp
THURSDAY
The best activity we did today was
What was the funniest thing that has happened on camp so far?
For lunch we had some
FRIDAY
Having packed up and cleaned up our dorms, we departed Kalgoorlie-Boulder at _____________ and arrived
home at ______________.
Some of the highlights of my camp were
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Dormitory Competition
Dormitory
Date
1.
Towels hanging up on towel rails
Yes
No
(5)
2.
Bags stacked neatly near beds
Yes
No
(5)
3.
Clothing etc. packed away
Yes
No
(5)
4.
No items on floor
Yes
No
(5)
5.
Beds made
Yes
No
(12)
6.
Floors vacuumed, no rubbish under beds
Yes
No
(5)
7.
Cleaning equipment left in the correct place
Yes
No
(8)
8.
Dormitory lights turned off
Yes
No
(5)
9.
Curtains arranged neatly
Yes
No
(5)
10.
Air conditioners or heaters turned off
Yes
No
(5)
Showers & Toilets
11.
Remove all personal belongings
Yes
No
(5)
12.
Hand basins & surrounds cleaned and tidy.
Yes
No
(5)
13.
Toilet floor clean (no paper or cardboard on floor).
Yes
No
(5)
14.
Bathroom lights off.
Yes
No
(5)
Best Bunk
General comments
Total Score
/80
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GOLDFIELDS CAMP SCHOOL
PO Box 11145, KALGOORLIE WA 6433
Email: Goldfields.CS@education.wa.edu.au
Webpage: http://www.goldfieldscampschool.wa.edu.au
Tel: (08) 9021 5959 (08) 9021 5200
Facsimile: (08) 9091 2841
Camp Managers Mobile: 0477 362 272
(Emergency only, not to be given out to parents or students)
ABN: 54 951 930 833
Kalgoorlie is a cosmopolitan city of approx. 30,000 people surrounded by The Great Western Woodlands, a
unique ‘desert forest.’ There are the usual facilities associated with a community of this size such as, a
comprehensive hospital and medical facilities, shopping facilities (Coles and Woolworths, Chemists, Banks
etc.), eating places (MacDonalds, Hungry Jacks and restaurants etc.) and entertainment (movie theatre,
indoor swimming centre, YMCA, gyms etc.).
Our climate is typical of inland Australia of temperatures of:
Winter: Max-Min Temp: 22°C-6°C
Spring: Max-Min Temp: 28°C-10°C
Summer: Max-Min Temp: 35°C-15°C
Autumn: Max-Min Temp: 26°C-9°C
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