September 27, 2012
You are invited to submit your proposal to be considered for the GRANT
EVALUATOR/WRITER POOL (Independent Contractor), in accordance with the enclosed
specifications entitled: LANSING COMMUNITY COLLEGE – GRANT
EVALUATOR/WRITER POOL (Independent Contractor) – SEPTEMBER 2012,
PROPOSAL # 13400-488-12RB.
RETURN BID
BY MAIL:
Rebecca G. Beard
7130 - Purchasing Department
Lansing Community College
P.O. Box 40010
Lansing, MI 48901-7210
If sent by Overnight Carrier:
Gannon Building, Dock #1
411 N. Grand Avenue, Rm#104
Lansing, MI. 48933
IN PERSON TO: 309 N. Washington Sq, Room 214
Lansing, MI 48933
Note: To confirm receipt of your proposal submission you may call Purchasing at
(517) 483-1785.
The master GRANT EVALUATOR/WRITER POOL (Independent Contractor) agreement
resulting from this Request for Proposal will be for one year beginning November 5, 2012 through
November 4, 2013, with two (2) one year options to extend for an overall total of three years.
Vendors may be admitted to the GRANT EVALUATOR/WRITER POOL during the period of the
master agreement (Ongoing Review/Acceptance Process) by completing the required submittals as
detailed in this Request for Proposal. The college will evaluate and determined if the Vendor meets
the requirements for admission to the pool. All decisions of the college are final.
WE ARE CURRENTLY SEEKING PROPOSAL RESPONSES FOR THE INITIAL
POOL. PROPOSALS MUST BE RECEIVED BY 2:00 PM, OCTOBER 17, 2012.
All questions concerning this RFP as indicated within the attached documents should be
directed to Rebecca G. Beard no later than OCTOBER 8, 2012 by 4:00 p.m. at the email
address below. Questions received will be answered in an Addendum posed online at
www.bid4michigan.com
Rebecca G. Beard
Email: beardb@lcc.edu
Sincerely,
LANSING COMMUNITY COLLEGE
Rebecca G. Beard, Ph.D., C.P.M.
Director, Purchasing Department
INSTRUCTIONS FOR ACCESSING LCC DOCUMENTS ONLINE
Lansing Community College posts Invitations for Bid (IFB) and Request for Proposals
(RFP) online at the State of Michigan Bid System www.bid4michigan.com
All bid documents, including addendums, and questions and answers are available online.
In order to access these documents you will need to register. Registration is free to view
documents however; to receive email notification you will need to pay a modest fee. Once
registered, you will be able to view and print all bidding documents associated with a
competitive bid.
STEP-BY-STEP INSTRUCTIONS:
STEP 1: Go to www.bid4michigan.com
You will see the following message:
The State of Michigan Bid System
Welcome to the State of Michigan Bid System (Bid4Michigan.com)! Department of
Management and Budget (DMB) Purchasing Operations has implemented this system for faster
and easier posting and notification of bid information to the public.
Companies interested in doing business with the State will have access to all State Department
and many Community College bid information from this website. This system provides instant
access to all of our Bids, RFI's, RFP's, Quotes, Addenda and Awards online. In addition to DMB
Purchasing Operations, other departments are expected to join in the future, so stay with us to
watch us grow!
Effective Monday, November 17, 2008, vendors must register to access open solicitation
information, by clicking on the "Vendor Registration" link above. If you need assistance when
registering, please click here to contact IPT. IPT provides all customer and technical support for
the State of Michigan Bid System (Bid4Michigan.com) and will be happy to assist you during
normal business hours (8:00 A.M. - 8:00 P.M. Eastern Time).
We look forward to providing our vendors with more bid information, with less paperwork, and
an easier method of doing business with us. We are excited about implementing this system and
look forward to your participation.
STEP 2: Vendors must select a registration option before they will receive access to bid
opportunities. Your choices are:
1. Email Notification Services for $49.95
per year.
2. Search Only Access for free.
Note: Some bids require electronic submission of bid responses and you must be registered for
Email Notification in order to submit a bid electronically.
Note: This purchasing system is utilized by government agencies, and as such, requires all
companies or individuals to submit truthful and accurate information when registering in the
Bid4Michigan.com vendor database. If your company is a reseller of bid information, you
may not register on this system.
STEP 3: Once you have successfully registered, you will be able to view a listing of all bid
opportunities. They are identified by DOCUMENT TITLE, BID STATUS INFO (you can view
bid details here), PREQUALIFICATION (if any is required), AND DEADLINE.
If you require assistance, please call IPT at 800-835-4603, Monday through Friday, 8:00 A.M. 8:00 P.M. Eastern Time. Please ask for the e-Procurement Support Department at Extension 214.
GRANT EVALUATOR/WRITER POOL RFP PROCESS
Step 1.
All prospective applicants must complete online LCC Vendor Application. The application is
located at: http://www.lcc.edu/purchasing/supplier_information/supplier_application2.aspx
Step 2.
All prospective applicants must complete online W-9 Form. The form is located at:
http://www.lcc.edu/purchasing/supplier_information/w9_form.aspx
Step 3.
All prospective applicants must complete Proposal# 13400-488-12RB Forms. The forms are
included in the Proposal# 13400-488-12RB.
Step 4.
All proposals will be evaluated in accordance with the evaluation procedures outlined in this
RFP. The college will determine if the proposal moves forward to the interview process. All
decisions are final.
Step 5.
Vendors selected for an interview will meet with college staff members to discuss their
qualifications and proposal.
Step 6.
Vendors will receive written notification of award decision.
LANSING COMMUNITY COLLEGE
REQUEST FOR PROPOSAL
AND SPECIFICATIONS FOR
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
REQUEST FOR PROPOSAL
#13400-488-12RB
LANSING COMMUNITY COLLEGE
LANSING, MICHIGAN
PURCHASING DEPARTMENT
SEPTEMBER 2012
PROPOSAL #13400-488-12RB
ARTICLE 1
INSTRUCTIONS TO VENDORS
LANSING COMMUNITY COLLEGE & REPRESENTATIVE
1.1
The word “Owner” and/or the word “College” shall be interpreted to mean
Lansing Community College.
1.2
The representative for Lansing Community College shall be Rebecca G. Beard,
Director, Purchasing Department.
1.3
Any and all communication with Lansing Community College shall be
accomplished through the Purchasing Department. Any vendors that deviate from
this requirement are subject to disqualification.
1.4
The successful vendor will have an excellent record for providing customer
service, and will be selected based on its total proposal offering.
1.5
The successful vendor agrees to comply with all college policies and bylaws by
acceptance of an LCC purchase order. College policies and bylaws may be found
at www.lcc.edu
ARTICLE 2
RIGHT TO ACCEPT AND REJECT PROPOSALS
2.1
Lansing Community College reserves the right to waive any irregularities, reject
any or all proposals, and modify or negotiate any and all proposals received in
conjunction with this Request for Proposal. The College reserves the right to
award multiple purchase orders, and make awards to more than one vendor.
2.2
This Request for Proposal in no manner obligates the College to the eventual
contract for any items described, implied, or which may be proposed, until
confirmed by written agreement and may be terminated by the College without
penalty or obligation at any time prior to the signing of a contract.
ARTICLE 3
PROPOSAL SUBMISSION PROCEDURES
3.1
Proposals are to include all information as stated in Article 3 of the General
Requirements.
3.2
Expenses for developing and presenting proposals shall be the entire
responsibility of the vendor and shall not be chargeable to the College.
3.3
Six (6) copies in printed form (this number includes the “Original”), of the
proposal shall be submitted to the Purchasing Department, clearly marked on the
outside of the package with vendor’s name and address; and REQUEST FOR
PROPOSAL #13400-488-12RB, LANSING COMMUNITY COLLEGE
GRANT EVALUATOR-WRITER POOL (INDEPENDENT
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
6
PROPOSAL #13400-488-12RB
INSTRUCTIONS TO VENDORS
CONTRACTOR). Vendors are to clearly mark the ORIGINAL document
as “Original” and COPIES as “Copies.”
3.4
PROPOSALS FOR THE INITIAL POOL WILL BE RECEIVED UNTIL
2:00 P.M., OCTOBER 17, 2012 IN THE PURCHASING DEPARTMENT
OF LANSING COMMUNITY COLLEGE.
3.5
The College will clarify, correct, or respond to any questions by the issuance of an
Addendum to all vendors recorded at the www.Bid4Michigan.com website as
having in their possession a set of Proposal Documents. Addendums will be
posted online.
ARTICLE 4
ADDENDA
4.1
Any explanations of proposals shall be issued in the form of an addendum.
4.2
All addenda issued during the proposal time shall become part of the
Specifications. A copy of the addendum will be posted online at
www.Bid4Michigan.com No verbal statements by the owner or the vendor shall
be considered authoritative.
4.3
Each Bidder shall ascertain, prior to submitting a Proposal, that he/she has
received all Addenda issued and shall acknowledge their receipt on the Proposal
Form.
ARTICLE 5
WITHDRAWAL OF PROPOSALS
5.1
A proposal may not be modified, withdrawn, or canceled by the vendor for a
period of ninety (90) days following the time and date designated for the receipt
of Proposals, and vendor so agrees in submitting his/her Proposal.
5.2
Prior to the time and date designated for Receipt of Proposals, Proposals
submitted early may be modified or withdrawn only by notice to the party
receiving the Proposals at the place and prior to the time designated for Receipt of
Proposals. Such notice shall be in writing, over the signature of the vendor, and
must be received prior to date and time set for Receipt of Proposals.
ARTICLE 6
6.1
SEPTEMBER 2012
EQUAL OPPORTUNITY AND NONDISCRIMINATION POLICY
Vendors, contractors, subcontractors are not to discriminate against an employee
or applicant for employment with respect to hire, tenure, terms, conditions, or
privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex, height,
weight, marital status, age, creed, ancestry, familial status, sexual orientation,
disability or veteran's status or other status as protected by law. Breach of this
covenant may be regarded as a material breach of the contract. (MCL 37.2209)
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
7
PROPOSAL #13400-488-12RB
6.2
ARTICLE 7
7.1
7.2
7.3
ARTICLE 8
INSTRUCTIONS TO VENDORS
All vendors, contractors, and subcontractors shall execute their work in
accordance with the Equal Opportunity and Nondiscrimination practices of the
College and comply with all federal, state, and local laws, including all labor
laws, ADA, HIPPA, COBRA, FERPA, and other laws not specifically referenced
in this article. It is the policy of the College to afford equal opportunity and
nondiscrimination regardless of race, color, religion, national origin, age, sex,
height, weight, marital status, age, creed, ancestry, familial status, sexual
orientation, disability or veteran's status or other status as protected by law.
Breach of this article may be regarded as a material breach of the contract.
MICHIGAN CLEAN INDOOR ACT. P.A. 198 OF 1986
LANSING COMMUNITY COLLEGE SMOKING POLICY
Vendor shall comply with Lansing Community College Smoking policy which
states “No smoking or use of a tobacco product is permissible (except in the
designated smoking area only) on Lansing Community College property,
including any building, facility, or structure and on real estate that is owned or
leased.
For the purposes of this policy, the following definitions apply: "Smoking"
means the carrying by a person of a lighted cigar, cigarette, pipe or other lighted
smoking device. "Use of a tobacco product" means inhaling or chewing a tobacco
product or placing a tobacco product within a person's mouth.
As of May 12, 2008, the downtown campus is designated “tobacco free.”
PROTECTION OF WORK AND PROPERTY
8.1
The vendor shall be responsible to the Owner for the acts and omissions of all
his/her employees and all Subcontractors, their agents and employees, and all
other persons performing any of the work under a contract with the vendor.
8.2
The vendor shall continuously maintain adequate protection of all of his/her work
from damage and shall protect the Owner’s property from damage or loss arising
in connection with this Contract, and make good any such damage, injury or loss
from whatever cause.
8.3
The vendor shall be responsible to ensure that vehicles of its employees and
subcontractors are not on the Washington Mall area without the expressed
permission of the College. Unauthorized vehicles will be ticketed, and towed if
necessary.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
ARTICLE 9
INSTRUCTIONS TO VENDORS
REIMBURSEMENTS OF AUTHORIZED EXPENSES
9.1
Expenses incurred by an independent contractor in connection with the
performance of services to Lansing Community College must be business related.
The standards listed in IRS Publication 463 (2003), Travel, Entertainment, Gift,
and Car Expenses states the business expenses that may be paid by the College,
providing the following conditions are met:
1.
It is appropriate to the conduct of official college business;
2.
If such expenses are approved prior to incurring by the vice
president, dean, budget supervisor, or project manager;
3.
The group or individual incurring the expense is identified on the
purchase order as being authorized for expense reimbursement;
4.
The business reason or benefit gained or expected to be gained is
identified;
5.
Adequate documentation to support expenses is provided.
* Note: The cost of alcoholic beverages is not an allowable expense.
9.2
IRS Publication 463 (2003), Travel, Entertainment, Gift, and Car Expenses
identifies adequate documentation as: receipts, canceled checks, or bills.
Independent contractors must submit photocopies of documentation for
reimbursement.
ARTICLE 10
REQUEST FOR COST OR PRICING DATA
10.1
Vendor agrees by submission of response to this Request for Proposal and
acceptance of subsequent award of contract to provide cost and pricing data at the
request of the College.
10.2
Vendor certifies that cost and pricing data it furnishes is accurate, complete and
current. Vendor agrees to provide supporting data and breakdowns as requested
by the College. Failure to agree to the submission of cost or pricing data may
be cause for rejection of a proposal as non-responsive.
10.3
By submission of its proposal, the Vendor automatically grants to the College, or
its duly authorized representative, the right to examine, for the purpose of
verifying the cost or pricing data submitted, those books, records, documents and
other supporting data which will permit adequate evaluation of such costs or
pricing data, along with the computations and projections used therein. This right
may be exercised in connection with any negotiations prior to award, or after
award.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
ARTICLE 1
GENERAL REQUIREMENTS
GENERAL
1.1
This Request for Proposal (RFP) contains requests for specific information.
Vendors however, in responding to this RFP, are encouraged to provide any
additional information they believe relevant.
1.2
Vendors are encouraged to examine all sections of this RFP carefully. Clause
headings appearing in the RFP have been inserted for convenience and ready
reference. They do not purport to define, limit or extend the scope of intent of the
respective clauses.
ARTICLE 2
2.1
ARTICLE 3
3.1
ARTICLE 4
VARIATIONS
In those cases where mandatory requirements are stated, material failure to meet
those requirements could result in disqualification of the vendor’s response. Any
deviation or exception from RFP specifications must be clearly identified by the
vendor in its proposal, specifically under the category, “Alternate Proposals.”
PROPOSAL FORMAT
Six (6) copies of proposals are to be submitted in booklet or notebook form with
appropriate indexes.
THE CONTRACT DOCUMENTS
4.1
The final contract documents will consist of the Request for Proposal, Vendor
Proposal, and a Lansing Community College Purchase Order. Contract Period:
November 5, 2012 to November 4, 2013, with 2 one-year options to renew, for a
total of three years.
4.2
The issuance of a purchase order to the successful vendor will be considered
sufficient notice of acceptance of their proposal. This purchase order shall bind
the vendor to furnish and deliver goods or services at the prices, and in
accordance with, the conditions of this proposal. If the vendor will require the
College to sign an additional contract or retention letter, then a copy of the
contract or retention letter MUST be included with the proposal. In the
event of a conflict between the requirements of this Request for Proposal and
the proposed contract or retention letter, the terms and conditions of the
Request for Proposal will take precedence.
4.3
NOTICE TO OFFERORS: The State of Michigan Constitution prohibits
public agencies from indemnifying others (Ref. Article IX, Section 18). The
College cannot sign any agreement with an indemnification clause. Such
clauses must be removed prior to the College signing an agreement.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
ARTICLE 5
5.1
GENERAL REQUIREMENTS
PROPOSAL EVALUATIONS
Proposals will be evaluated based on the vendor’s ability to meet the needs and
desires of the College as outlined in this RFP including price, specifications,
ability to meet delivery timelines, and services provided, as well as the following:





Understanding of Lansing Community College and its mission.
Proposal response and its conformance to the specifications described herein.
Experience, resources, and qualifications of the firm and individuals assigned
to fulfill this proposal. Please provide resume(s) of each individual(s).
Lansing Community College reserves the right to approve individuals
assigned and any replacements.
Experience of the firm, and individuals who will be assigned to LCC, with
higher education clients based upon size, complexity, and dollar value over
the past three years.
Fees and expenses relative to services for the entire period of the contract.
5.2
The College will determine the successful vendor. Representatives from
Purchasing and other Lansing Community College personnel as assigned will
conduct the evaluation process, following the College’s policies and procedures.
5.3
The College reserves the right to reject any and all proposals, wholly or in
part, waive any irregularities in bidding, and to make awards, which, in the
opinion of the College, are in its best interest. The College does not herein
limit the methods or factors to be used for evaluation.
5.4
The College reserves the right to enter into private negotiations with the selected
vendor(s), for further scrutiny, even though these negotiations may result in
changes to the College’s specifications and/or to the vendor(s) equipment, price
quotations, service agreement, etc.
ARTICLE 6
MISC. REQUIREMENTS
6.1
Unless otherwise directed, all non-college personnel working on the campus of
Lansing Community College will use available on-street parking or nearby
parking ramps or lots. All parking will be at the vendor’s expense.
6.2
All vendor personnel must have a pictured company ID while on Lansing
Community College property.
6.3
All on-campus vendor work must be completed Monday through Friday 7:00 a.m.
to 5:00 p.m., excluding college holidays, unless other arrangements have been
made.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
6.4
ARTICLE 7
GENERAL REQUIREMENTS
The College will provide access to the necessary servers via the Internet to
facilitate off-site support on an as needed basis.
TERMINATION
7.1
The College shall have the right to terminate the contract with the vendor without
penalty pursuant to thirty- (30) day’s written notice of termination to the vendor
under the following circumstances:
7.2
Default of Vendor - It shall be considered a default whenever the vendor shall:
1.
Disregard or violate material provisions of the contract documents
or college instructions, or fail to execute the work according to the
agreed schedule of completion and/or time of completion
specified, including extensions thereof or fail to reach agreed upon
performance results.
2.
Declare bankruptcy, become insolvent, or assign company assets
for the benefit of creditors.
7.3
Lack of Fund of the College - Lack of funds shall be construed to mean when the
College, in the judgment of its Chief Financial Officer, determines that it cannot
continue the funding of its contract services without undue hardship to the
College.
7.4
Termination of contract services will be rendered if it is construed by the College
to be in its best interests for serving the community and its students, faculty, and
staff.
7.5
Repeated delivery delays/problems shall result in a 30-day cancellation notice
from Lansing Community College.
ARTICLE 8
SEVERABILITY
8.1
Vendor agrees that, in the event of a dispute, Laws of the State of Michigan will
prevail.
8.2
It is understood and agreed that if any part, term, or provision of this Agreement
by the courts is held to be illegal or in conflict with any law of the state where
made, the validity of the remaining portions or provisions shall not be affected,
and the rights and obligations of the parties shall be construed and enforced as if
the Agreement did not contain the particular part, term, or provision held to be
invalid.
8.3
The vendor agrees to indemnify, defend and save harmless the College, its
officers, agents and employees from any and all claims and losses accruing or
resulting to any and all contractors, subcontractors, material men, laborers and
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
GENERAL REQUIREMENTS
any other person, firm or corporation furnishing or supplying work, services,
materials or supplies in connection with the performance of this contract, and
from any and all claims and losses accruing or resulting to any person, firm or
corporation who may be injured or damaged by the Vendor in the performance of
this agreement.
8.4
The vendor, and the agents and employees of the vendor, in the performance of
this agreement, shall act in an independent capacity and not as officers,
employees, or agents of the College.
8.5
This agreement is not assignable by vendor either in whole or in part.
ARTICLE 9
PRICING FOR MOST FAVORED CUSTOMER
9.1
The GRANT EVALUATOR-WRITER POOL (INDEPENDENT
CONTRACTOR) provided to Lansing Community College will be as low as, or
lower than; those charged the vendor's Most Favored Customer, in addition to any
discounts for prompt payment.
ARTICLE 10
10.1
Lansing Community College can withhold from public disclosure certain
categories of public records under the Freedom of Information Act. In regards to
proposal submissions, the following public records are exempt from disclosure
under this act: trade secrets or commercial or financial information of a privately
held company. Vendors are not permitted to mark the entire proposal
“Confidential.” If an item is marked “confidential”, the vendor must include
a statement as to how this information meets the exemption. The final
decision regarding disclosure remains with the College.
ARTICLE 11
11.1
11.2
SEPTEMBER 2012
MICHIGAN FREEDOM OF INFORMATION ACT
EQUAL OPPORTUNITY AND NONDISCRIMINATION POLICY
DISCLOSURE
All contractors shall execute their work in accordance with the Equal Opportunity
and Nondiscrimination practices of the College. It is the policy of the College to
afford equal opportunity and nondiscrimination regardless of race, color, sex, age,
religion, national origin, creed, ancestry, familial status, marital status, height,
weight, sexual orientation, disability or veteran's status or other status as protected
by law.
It is the policy of Lansing Community College to assure that equal opportunity is
provided under any contract, program, or activity made available by the College
whether carried out by the College directly or through a service provider,
contractor, or other entity with whom the College contracts for the delivery of
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
GENERAL REQUIREMENTS
program services. All recipients are required to actively promote equal
opportunity within their respective organizations and to assure the equal treatment
of all persons without discrimination on the basis of race, color, national origin,
religion, age, sex, disability, political affiliation or belief, and other basis
prohibited by state law.
In carrying out this policy, Lansing Community College and its providers or
vendors will not discriminate in the following areas:
• Deciding who will be admitted, or have access, to any program or activity at the
College;
• Providing opportunities in, or treating any person with regard to, such a program or
activity; or
• Making employment decisions in the administration of, or in connection with, such a
program or activity.
If you think that you have been subjected to discrimination under a Lansing
Community College program or activity, you may file a complaint within 180 days
from the date of the alleged violation with:
J. R. Beauboeuf
Director, Equal Employment Opportunity
8000 Risk Management and Legal Services
610 N. Capitol Avenue
P.O. Box 40010
Lansing, MI 48901
If you file your complaint with Lansing Community College, Lansing Community
College has 45 calendar days to resolve the complaint in accordance with the
College’s EEO complaint resolution procedures.
Individuals whose complaints are investigated through fact-finding, who either
disagree or are dissatisfied with the resolution determined by Lansing Community
College may file a complaint with the State or Federal Equal Employment
Opportunity Commissions. The addresses are listed below.
Although we encourage you to first file your complaint with the College EEO
office, you have the right to file your complaint directly with the organizations
listed above or seek any other redress avenues at your own expenses.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
FORMS
MANDATORY SUBMITTAL
PROPOSAL CERTIFICATION FORM
THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE
The undersigned duly authorized to represent the person, firms and corporations joining and
participating in the submission of this Proposal, states that the Proposal contained herein is
complete and is in strict compliance with the requirements of the subject Request for Proposal
except as noted in the “Alternate Proposal” section of the Proposal.
Any notice required under the Agreement shall be personally delivered, faxed, emailed, or
mailed by first class or certified mail, with proper postage, prepaid, to the subject vendor at the
following address: (All items must be completed to be a responsive proposal).
Company
Name:_______________________________________________________________________
Attention:____________________________________________________________________
Address:_____________________________________________________________________
City/State/Zip Code: ___________________________________________________________
Vendor Federal Tax Id Number: ________________________________
Telephone:
______________________________________________
Fax:
______________________________________________
Email:
______________________________________________
Authorized Officer/Agent Signature:______________________________________________
Typed Name:_________________________________________________________________
Title:________________________________________________________________________
Date:________________________________________________________________________
PLEASE COMPLETE THE FOLLOWING:
______ Firm is located within the LCC Tax District. (This information can be found on your Property Tax bill).
______ Firm is not located within the LCC Tax District.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
FORMS
MANDATORY SUBMITTAL
Non-Collusion Affidavit
THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE
______________________________________________ being first duly sworn, deposes and
(Authorized Officer/Agent) Please Print
says that he/she is
______________________________________________________________________
(Owner, Partner, President, etc.)
of
____________________________________________________________________________
(Company Name)
making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that
said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid, or that such other person shall refrain from bidding, and
has not in any manner, directly or indirectly sought by agreement or collusion, communication or
conference, with any person, to fix the bid price of this proposal, or another bidder, or to fix any
overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any
advantage against Lansing Community College or any person or persons interested in the
proposed contract; and that all statements contained in said proposal or bid are true, further, that
such bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged
information or data relative thereto to any association or to any member of agent thereof.
Bidder has not authored, written, or provided assistance in the creation of the
specifications, and has not communicated, or provided gifts or money to any college
employee to obtain information, unfair advantage, or contract award.
Authorized Officer/Agent Signature:______________________________________________
Typed Name:_________________________________________________________________
Title:________________________________________________________________________
Date:________________________________________________________________________
Sworn and subscribed this _________ day of ____________________________2011.
Signature (Witness) ____________________________________________________________
Typed Name:_________________________________________________________________
Title:________________________________________________________________________
*This does not need to be signed by a Notary.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
FORMS
MANDATORY SUBMITTAL
THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE
ENVIRONMENTALLY SOUND PURCHASING:
In order to identify environmentally sound products and services, Vendors are requested to
provide alternative quotations in addition to the specified product or service, if the specified
product or service itself does not contain the maximum level of post-consumer recyclable waste
and/or recyclable content. Service providers may also provide information regarding their
environmental policy, programs, and supplies they use in performance of services.
Whenever possible and economical, specifications are amended to provide for expanded use of
products and services that contain the maximum level of post-consumer recyclable waste and/or
recyclable content, without significantly affecting the intended use of the product or service.
Criteria used to evaluate products and/or services include, but are not limited to:
 Performance, specifically including efficiency
 Availability
 Durability
 Repairability
 Natural resource use and waste reduction, including recycled content, transportation
costs, and packaging reduction
 Recyclability or biodegradability, including the cost of traditional disposal
 Toxicity
 Purchase price
These criteria also reflect the basic ideas of life cycle assessment (LCA). When considering a
product or service, the College will consider the manufacture of the product, from extraction of
its raw materials and the methods used in manufacture, through its distribution and shipping, to
its use, possible re-use or recycling, and its eventual disposal. This reflects the complete cost, in
both financial and environmental terms of a product or service and its impacts. LCC requests
that Vendors provide information regarding the above criteria on the products and services
being recommended to the College to facilitate this evaluation.
Indicate “X” in the appropriate box:

This bid/proposal contains information requested above. Vendor has included
required information on performance, availability, material content, packaging,
repairability, transportation, toxicity, and any other environmental factors the College
should be made aware of for this product or service.

This bid/proposal does not contain information requested above. Vendor must
indicate why they are not providing this information to the College below:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
FORMS
MANDATORY SUBMITTAL
THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE
VENDOR/CONTRACTOR COMPLIANCE WITH FEDERAL, STATE, OR LOCAL LAW
AND DEBARMENT
The bidder certifies, to the best of its knowledge that within the past (3) years, the
bidder, an officer of the bidder, or an owner of a 25% or greater interest in the
vendor:
1)
Has _____, Has Not ______ been convicted of a criminal offense incident to
the application for or performance of a federal, state, or local contract or
subcontract;
2)
Has _____, Has Not ______ been convicted of any offense which negatively
reflects on the vendor’s business integrity, including but not limited to
embezzlement, theft, forgery, bribery, falsification or destruction of records,
receiving stolen property, federal, state, or local antitrust statutes;
3)
Has _____, Has Not ______ been convicted of any other offense, violated
any other federal, state, or local law, as determined by a court of competent
jurisdiction or an administrative proceeding, which, in the opinion of the
Department, indicates that the vendor is unable to perform responsibly or
which reflects a lack of integrity that could negatively impact or reflect upon
Lansing Community College. An offense or violation under this paragraph
may include, but is not limited to, an offense under or violation of: Natural
Resources and Environmental Protection Act, 1994 PA 451, MCL §§ 324.101
– 324.90106; the Michigan Consumer Protection Act, 1976 PA 331, MCL §§
445.901 – 445.922; 1965 PA 390 (law relating to prevailing wages on state
projects), MCL §§ 408.551 – 408.558; 1978 PA 390 (law relating to payment
of wages and fringe benefits) MCL §§ 408.471 – 408.490; or a willful or
persistent violation of the Michigan Occupational Safety and Health Act, 1974
PA 154, MCL §§ 408.1001 – 408.1094;
4)
Has _____, Has Not ______ failed to substantially perform a College contract
or subcontract according to its terms, conditions, and specifications within
specified time limits;
5)
Has _____, Has Not ______ violated Department bid solicitation procedures
or violated the terms of a solicitation after bid submission;
6)
Has _____, Has Not ______ refused to provide information or documents
required by a contract including, but not limited to information or document
necessary for monitoring contract performance;
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
18
PROPOSAL #13400-488-12RB
FORMS
7)
Has _____, Has Not ______ failed to respond to requests for information
regarding vendor performance, or accumulated repeated substantiated
complaints regarding performance of a contract/purchase order; and
8)
Has _____, Has Not ______ failed to perform a College contract or
subcontract in a manner consistent with any applicable federal, state, or local
law, rule, regulation, order, or decree.
9)
The vendor certifies and represents, to the best of his knowledge that the
vendor and/or any of its Principles:
A.
Are _____, Are Not _____ presently debarred, suspended, proposed for
debarment, or declared ineligible for the award of a purchase by any
federal, state, or local agency
B.
Has _____, Has Not ______ not with in a 3-year period preceding this
bid, been convicted or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
purchase.
C.
Are _____, Are Not _____ presently indicted for, or otherwise
criminally or civilly charged by a governmental entity with, the
commission of the any of the offenses enumerated in this document.
D.
The vendor Has _____, Has Not ______ within a 3-year period
preceding this solicitation had one or more purchases terminated for
default by any federal, state, or local agency.
_________ (Initial)
CERTIFICATION REGARDING DEBARMENT AND PROPOSED DEBARMENT
1)
Principals for purposes of this document means officers, directors, owners,
partners, and any other persons having primary management or supervisory
responsibilities within a business entity
2)
The vendor shall provide immediate written notice to the College if, at any
time before the purchase award, the vendor learns that its certification was
erroneous when submitted or has since become erroneous because of changed
circumstances
3)
A certification that any of the items of this provision exists will not
necessarily result in withholding an award under this solicitation. However,
the certification will be considered in connection with a determination of the
vendor’s responsibility. Failure to furnish the certification or provide such
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
19
PROPOSAL #13400-488-12RB
FORMS
information as requested by the Department may render the vendor nonresponsive
4)
Nothing contained in the foregoing shall be construed to require establishment
of a system of records in order to render, in good faith, the certification
required by this provision. The knowledge and information of a vendor is not
required to exceed that which is normally possessed by a prudent person in the
ordinary course of commercially reasonable dealings.
5)
If it is later determined that vendor knowingly rendered an erroneous
certification under this provision, in addition to the other remedies available to
the College, the College may terminate this purchase for default.
_________ (Initial)
VENDOR CAN REVIEW THE COLLEGE’S DEBARMENT POLICY AT:
http://equator/purchasing/supplier_information/debarred_vendor_list.aspx
DEBARMENT OF SUB-CONTRACTORS
Contractor shall require each primary sub-contractor, whose sub contract will
exceed $25,000, to disclose to the contractor, in writing, whether as of the time of
the award of the sub contract, the sub-contractor, or its principals, is or is not
debarred, suspended, or proposed for debarment by the College, federal, state, or
local agency. The contractor shall then inform the Department of the subcontractor’s status and reasons for contractor’s decision to use such sub-contractor,
if contractor so decides.
_________ (Initial)
ETHICS: GRATUITIES and INFLUENCE
Gratuities
The right of the contractor to proceed may be terminated by written notice, if
the purchasing director or buyer determines that the contractor, its agent, or its
representative has offered or gave a gratuity, kickback, money, gift, or any
thing of value to an officer, official, or employee of the College intended, by
the gratuity, to obtain a contract or favorable treatment under a contract.
Vendor/Contract Has _____, Has Not ______ given or offered to give a
gratuity, kickback, money, gift, or anything of value to a College official,
officer, or employee intended to effectuate the awarding of a contract or
favorable treatment under a contract.
_________ (Initial)
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
20
PROPOSAL #13400-488-12RB
FORMS
Influence
The vendor/contractor by signing its proposal/bid hereby certifies to best of
his or her knowledge that no funds have been given to any College officer,
official, or employee for influencing or attempting to influence such officer,
official, or employee of the College.
Authorized Agent Name (print or type)
Authorized Agent Signature
_________________________________
Date
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
21
PROPOSAL #13400-488-12RB
FORMS
MANDATORY SUBMITTAL – INCLUDE WITH BID FORMS
REGIONAL ECONOMIC IMPACT CERTIFICATION FORM
Instructions: (Supportive documents MUST be submitted with Proposal for this project)
1. This form must be completed by the owner or authorized agent of the vendor.
2. For procurements valued at $100K or more, the Vendor must provide evidence to
support each affirmative statement. Acceptable evidence includes: copy of license(s);
lease or property title; certified payroll no older than 30 days providing name, title, and
place of residence; property tax bill and proof of payment.
The bidder certifies, to the best of its knowledge that within the past year, the bidder, an officer
of the bidder, or an owner of a 25% or greater interest in the vendor:
Has _____, Has Not _____ maintained a valid business license in Ingham, Eaton, or Clinton
counties or municipalities;
Has _____, Has Not ____ a physical presence in Ingham, Eaton, or Clinton County for a period of
one year;
Has _____, Has Not _____ a payroll of employees with no less than 50% having residences in
Ingham, Eaton, or Clinton County employed by the vendor or its subcontractors, or will do so if
selected for award;
Is _____, Is Not _____ N/A _____ current in payment of business or property taxes within
Ingham, Eaton, or Clinton counties or municipalities;
Will _____, Will Not _____ purchase 30% of all materials used on the proposed project from
suppliers located in Ingham, Eaton, or Clinton County.
The vendor/contractor by signing this certification form hereby certifies to
best of his or her knowledge and with documentation substantiating the above
certifications, that the information is true. Vendor understands that false
statements on this form may lead to debarment from this solicitation and
future Lansing Community College purchasing opportunities for no less than
one year.
_________________________________
Authorized Agent Name (print or type)
_________________________________
Authorized Agent Signature
_________________________________
Date
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
22
PROPOSAL #13400-488-12RB
FORMS
REQUEST FOR PROPOSAL RESPONSE FORM
RESPONSE FORM MUST BE SUBMITTED WITH PROPOSAL TO BE CONSIDERED RESPONSIVE
For
GRANT EVALUATOR-WRITER POOL
VENDOR: _____________________________________________
Having carefully examined the Request for Proposal and all Addenda the undersigned does
hereby propose the following for this proposal:
HOURLY RATES:
Grant Evaluator:
Evaluation planning for a grant proposal.
$__________ per hour
Evaluation implementation if a grant proposal is funded.
$__________ per hour
Grant Writer:
Meeting Participation/Facilitation
$__________ per hour
Writing/Editing
$__________ per hour
Development
$__________ per hour
Project Specific Research
$__________ per hour
List other costs that are not included in hourly rates:
Description:
Cost:
________________________________
$__________
________________________________
$__________
________________________________
$__________
Note: Use separate sheet of paper if necessary
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
FORMS
ACKNOWLEDGMENT OF ADDENDA:
The Offeror is responsible to ascertain the number of Addendum issued and hereby
acknowledges receipt of the following addenda:
Addenda No. _______
Dated_________________
Addenda No. _______
Dated_________________
NOTE: Addenda not acknowledged above shall be cause for rejection of Proposal.
Submission Requirements - Grant Evaluator Experience
Evaluation Criteria
Provided the years Vendor has evaluated grants.
Provided the number of grants Vendor has evaluated.
Experience in evaluating awarded grant proposals for higher
educational institutions.
Formal education and experience of evaluation staff.
Provided description of philosophy of evaluation and how
Vendor will provide the RFP deliverables.
Cost of evaluation services provided.
Provided three (3) references, along with contact information
Provided resume(s).
Yes/No
Submission Requirements - Grant Writing Experience
Evaluation Criteria
Provided three (3) references, along with contact information.
Provided writing sample.
Provided resume(s).
Provided summary of grant writing experience.
Provided number of grants written.
Provided types of grants written.
Provided grants written for educational institutions.
Provided grants written for community colleges.
Provided grant-related certifications or training.
Provided number of years performing grant writing services.
SEPTEMBER 2012
Yes/No
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
24
PROPOSAL #13400-488-12RB
FORMS
The undersigned, as an authorized representative for the Vendor named below, acknowledges
that he/she has examined RFP #13400-488-12RB with its related documents, and hereby offers
to furnish all labor, materials, tools, supplies, equipment and/or services necessary to comply
with the specifications, terms and conditions set forth herein and at the prices stated.
________________________________________________________________________
LEGAL NAME OF FIRM
______________________________________________________________________________________
ADDRESS OF FIRM
______________________________________________________________________________________
CITY
STATE
ZIP CODE
___________________________________________________________________________
SIGNATURE OF OFFEROR
___________________________________________ _________________________________________
TYPED NAME OF OFFEROR
TITLE
______________________
DATE
SEPTEMBER 2012
_____________________
TELEPHONE NUMBER
___________________________
FEDERAL TAX ID NUMBER
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
25
PROPOSAL #13400-488-12RB
FORMS
ORGANIZATIONAL SUMMARY OF GRANT PROJECT EVALUATION EXPERIENCE
TOTAL NUMBER OF YEARS
TOTAL NUMBER OF GRANT
EVALUATING GRANT PROJECTS
PROJECTS EVALUATED
For each category below, indicate the number of years
you or your organization has been evaluating grant
projects
By Length of Grant
# of
Years
Up to 1 Year
Between 1 & 5 Years
More than 5 Years
# of
By Dollar Amount of Grant Project
Years
Up to $100,00
Between $100,000 and $500,000
Between $500,000 and $1M
Between $1M and $5M
Between $5M and $10M
Over $10M
# of
By Type of Funding Agency/Organization
Years
Federal
State
Region/City/County
Foundation
Corporate
# of
By Category of Grant Project
Years
Research-based
Non Research-based Project (i.e., numbers
trained, job placement, retention, graduation,
etc.)
Organizational development (i.e., process,
organizational structure, etc.)
# of
By Customer Type
Years
4-year educational institution
2-year educational institution
Secondary educational institution
Non-Profit
For-Profit
Federal Government
State/Regional/Local Government
SEPTEMBER 2012
For each category below, indicate the number of
grant projects you or your organization has
evaluated
# of
Years
By Length of Grant
Up to 1 Year
Between 1 & 5 Years
More than 5 Years
# of
By Dollar Amount of Grant Project
Years
Up to $100,000
Between $100,000 and $500,000
Between $500,000 and $1M
Between $1M and $5M
Between $5M and $10M
Over $10M
# of
By Type of Funding
Years
Agency/Organization
Federal
State
Region/City/County
Foundation
Corporate
# of
By Category of Grant Project
Years
Research-based
Non Research-based Project (i.e.,
numbers trained, job placement,
retention, graduation, etc.)
Organizational development (i.e.,
process, organizational structure, etc.)
# of
By Customer Type
Years
4-year educational institution
2-year educational institution
Secondary educational institution
Non-Profit
For-Profit
Federal Government
State/Regional/Local Government
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
26
PROPOSAL #13400-488-12RB
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
FORMS
27
PROPOSAL #13400-488-12RB
FORMS
SUMMARY OF INDIVIDUAL STAFF MEMBER/SUBCONTRACTOR EDUCATION AND EVALUATION EXPERIENCE
For each staff member/subcontractor who may be assigned to work with LCC, provide the following information (limit of 5):
Name:
Educational Degree(s):
Professional Certification(s):
Areas of expertise/role in the evaluation
process (i.e., plan development, data
collection, data analysis, communicating
results):
TOTAL YEARS OF
EXPERIENCE IN
EVALUATING GRANT
PROJECTS
# of
Years
By Type of Funding
Agency/Organization
Federal
State
Region/City/County
4-year educational institution
2-year educational institution
Secondary educational
institution
Foundation
Corporate
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
By Organization(s) Served
28
# of
Years
PROPOSAL #13400-488-12RB
FORMS
ORGANIZATIONAL SUMMARY OF GRANT WRITING EXPERIENCE
TOTAL NUMBER OF YEARS
TOTAL NUMBER OF GRANTS
WRITING GRANTS
WRITTEN
For each category below, indicate the number of
For each category below, indicate the
years you or your organization has been writing
number of grant projects you or your
grants
organization has written
# of
By Type of Funding
By Type of Funding
Years Agency/Organization
Agency/Organization
Federal
Federal
State
State
Region/City/County
Region/City/County
Foundation
Foundation
Corporate
Corporate
# of
By Customer Type
By Customer Type
Years
4-year educational institution
4-year educational institution
2-year educational institution
2-year educational institution
Secondary educational institution
Secondary educational institution
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
29
# of
Years
# of
Years
PROPOSAL #13400-488-12RB
FORMS
SUMMARY OF INDIVIDUAL STAFF MEMBER/SUBCONTRACTOR GRANT WRITING EXPERIENCE
For each staff member/subcontractor who may be assigned to work with LCC, provide the following information:
Name:
Grant-related training:
Grant-related Certification(s):
TOTAL YEARS OF
EXPERIENCE IN WRITING
GRANTS
# of
Year
s
By Type of Funding
Agency/Organization
Federal
State
Region/City/County
4-year educational institution
2-year educational institution
Secondary educational
institution
Foundation
Corporate
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
By Organization(s) Served
30
# of
Year
s
PROPOSAL #13400-488-12RB
SPECIFICATIONS
GENERAL PROJECT INFORMATION
A. Overview
Lansing Community College (LCC) was established in 1957 to fulfill a growing demand for
specialized and technical education opportunities for the Greater Lansing area’s industrial
workforce. Over the years, LCC has evolved into one of the most comprehensive colleges
focused upon offering learning opportunities to traditional and non-traditional learners. LCC is
recognized as a local, state, national, and international leader in forging educational partnerships
with business, industry, and government to better meet the needs of an ever changing, worldwide
market place. LCC is strategically positioned to provide not only what students have determined
they will need, but also what our society will need in the future.
Lansing Community College is unique in that it is the only community college in a six county
area that is urban, suburban, and rural and has one of the highest per capita enrollments in the
state. With over 30,000 students annually, it is the third largest community college in Michigan
and delivers instruction in local communities, on-line, and in the workplace. In addition to the
Main Campus, the college operates a West Campus in Delta Township, and East Campus in East
Lansing, an Aviation Center at the Capital Region International Airport in Lansing, the
Livingston Center in Howell, and the Clinton County Center in St. Johns. LCC continues to be a
leader in the state in on-line education with enrollment surpassing 10,000 students each semester.
The college has 3,200 employees including 2,217 faculty, 583 staff, and 439 student employees.
The college offers more than 281 degree and certificate programs and over 2,900 courses to
match career, workforce, transitional and transfer needs.
LCC is accredited by the North Central Association of Colleges and Schools. The college is also
a member of Achieving the Dream (AtD) and has embraced the “completion agenda” aligning
efforts to increase student retention and goal completion.
B. Purpose
LCC is seeking both Grant Evaluator(s) and Grant Writer(s) for a “pool” of resources to select
vendors for grant projects. Vendors may submit proposals to be added to one pool (i.e. Grant
Evaluator pool) or to both pools.
Grant Evaluator:
LCC seeks bids from qualified for-profit firms, private non-profit organizations, universities, and
independent consultants who have experience and expertise in providing formative, summative,
and outcome-based evaluations for postsecondary and secondary education programs and
projects receiving federal, state, foundation, and corporate grant funds. Evaluation services may
be needed in the area of the National Science Foundation, US Department of Education, US
Department of Labor, as well as other federal, state, or local agencies and private foundations.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
31
PROPOSAL #13400-488-12RB
SPECIFICATIONS
Grant Writer:
LCC seeks a grant writer(s) with experience and expertise in preparing competitive local, state,
or federal government; foundation; or corporate grant proposals to meet College needs, such as:
 Educational and/or community services and programs
 Student recruitment, retention and success
 Faculty and staff development
 Facility construction and upgrades
C. Background
Grant Evaluator:
a) Services will be requested on an as needed basis when grant evaluation needs are
identified.
b) Timelines for completion will vary.
c) Work will be completed in cooperation with an established team of LCC staff and/or
faculty.
d) Vendor will be overseen by LCC Educational Resource Development (ERD) staff.
Grant Writer:
a) Services will be requested on an as needed basis when grant writing opportunities are
identified.
b) Timelines for completion will vary.
c) Work will be completed in cooperation with an established team of LCC staff and/or
faculty.
d) Vendor will be overseen by LCC Educational Resource Development (ERD) staff.
D. Scope
Grant Evaluator:
Services are needed to conduct formative, summative, and outcome-based project evaluations as
described in the grant Request for Proposals (RFP).
Work will include both evaluation planning and implementation. Evaluation planning will be
completed in cooperation with a grant team to design project evaluation structure, measurements,
and outcomes prior to grant submission. Evaluation implementation will include the collection,
compilation, and analysis of project-specific data upon implementation of the funded project.
Work may also include travel to the Lansing area as needed.
The successful Vendor(s) shall provide, at minimum, the following evaluation services and
deliverables:
a) Evaluation Planning and Implementation

Facilitate the development and implementation of a detailed evaluation plan
that will identify methods (quantitative and qualitative), design instruments,
determine data collection protocols, and select reporting formats tailored to the
project’s goals, objectives, and evaluation needs.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
32
PROPOSAL #13400-488-12RB



b)
SPECIFICATIONS
Provide trained and educated staff to assist with evaluation activity, including data
collection.
Have available expertise in the areas of research design, measurement,
benchmarking, test and survey construction, data analysis, and reporting.
Provide technical assistance as needed in areas related to program evaluation,
including data collection, analysis, and use, with a commitment to accuracy,
relevancy, and timeliness.
Orientation and Monitoring
 Facilitate initial grant evaluation meeting to verify approach,
evaluation questions, design, and methodology.
 Provide team-oriented approach to grant evaluation that coordinates
with grant implementation and management.

Participate in initial grant orientation meetings and relevant follow-up
meetings for program monitoring.
 Make adjustments to the evaluation plan, data collection strategies,
and reporting formats based on input, and compile baseline
information for monitoring progress and administrative reporting.
c) Evaluation Instruments



d)
Develop evaluation instruments that are tailored to match project
activities, answer key evaluation questions, and report on objectives.
Provide any needed testing or training in the use of evaluation instruments
to be used by project participants.
Submit any adjusted instruments or plans for approval prior to
implementation.
Data Collection and Analysis
 Collect, analyze, and present results from data collection activities
(e.g. surveys, interviews, focus groups) as identified.

Produce results that are creditable and based on a convergence of
evidence.
 Review annual performance data for accuracy.
 Use online survey technology, web-based data collection,
management and analysis programs, and software packages for
analysis of quantitative and qualitative data.
e)
Evaluation Reporting

Provide timely and useful feedback for the purpose of informing decisions,
including interim reports, End-of-Year Reports, survey briefs, snapshots, and inperson briefings.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB


f)
SPECIFICATIONS
Prepare Annual Performance Reports (APR) for submission to the project director,
incorporate needed changes, and ensure timely submission to the funding agency.
Develop formal year-end evaluation reports, incorporating APR and evaluation data
with the goal of linking findings and results to ongoing program improvements.
Consultation and Dissemination of Evaluation Results


Provide ad hoc consultation to the project director on matters related to program
evaluation and the use of evaluation results to inform program improvements.
Give assistance in identifying effective methods for the project director to
disseminate evaluation results to key stakeholders.
Grant Writer:
Work will include proposal writing and editing, and might include any or all of the following:
project development and Request for Proposal (RFP) guidance, project related research, meeting
facilitation, identification of budget components, and participation in internal process evaluation.
Work will also include travel to Lansing as needed.
E. Results
Grant Evaluator:
ERD expectations for task results or outcomes include:

Project planning incorporates comprehensive evaluation component(s).

A competitive project evaluation component is included in the completed
grant application.

Successful project evaluation work with the project team is accomplished.

Ongoing feedback is provided on project evaluation progress, outcomes,
challenges, and issues.

Participation in process evaluation is ongoing.
Grant Writer:
ERD expectations for task results or outcomes include:
 Competitive grant proposal written.
 Successful work with writing team accomplished.
 On-going feedback on team progress, outcomes, challenges, and issues.
 Participation in process evaluation completed.
F. Completion Schedule
Grant Evaluator:

Timelines for completion will vary based on project planning, grant submission date,
and project implementation schedules.
Grant Writer:
 Timelines for completion will vary based on funding announcement and submission date.
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
34
PROPOSAL #13400-488-12RB
SPECIFICATIONS
G. Performance and Quality Standards
Grant Evaluator:
a) Performance Measures
 Completes project evaluation planning on time for grant submission.
 Accurately completes project evaluation components on time during project
delivery.
b) Performance Expectations
 Meets the performance expectations and requirements of the project manager and
the granting agency.
 Receives positive feedback/assessment from group members.
 Works well as part of the team.
 Has strong interpersonal communication skills.
 Maintains flexible schedule to meet project deadlines.
 Communicates and/or provides reports on project progress, as requested.
 Participates/completes an evaluation of the project/process.
c) Performance Evaluation
 Meets with ERD weekly or as needed to assess evaluation service performance.
 Meets with ERD staff (and others as needed) at end of project to review outcomes
and overall performance.
Grant Writer:
a) Performance Measures
 Grant proposal completed on time.
 Grant proposal well written, complete, and coherent.
b) Performance Expectations
 Receives positive feedback/assessment from group members.
 Works well as part of the team.
 Maintains flexible schedule to meet project deadlines.
 Communicates and/or provides reports on project progress, as requested.
 Participates/completes an evaluation of the project/process.
 Uses Microsoft Office Word, Excel, PowerPoint, and other electronic applications
as needed.
c) Performance Evaluation
 Meets with ERD staff weekly or as needed with vendor to assess project and
performance.
 Meets with ERD staff (and others as needed) at end of project to review outcomes
and overall performance.
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PROPOSAL #13400-488-12RB
SPECIFICATIONS
H. Progress Reporting and Coordination
Grant Evaluator:
a) ERD will serve as the point of contact and will review periodic progress reports,
outcomes, challenges, and issues.
b) The Associate VP for External Affairs and Advancement, Provost, ERD staff, project
director, and Chief Financial Officer (if needed) will accept/reject on behalf of the
College. Others may be included based on scope of the project.
Grant Writer:
a) ERD will serve as the point of contact and will review periodic progress reports on
team progress, outcomes, challenges, and issues.
b) Associate Vice President for External Affairs and Advancement will accept/reject on
behalf of the College.
I. Performance
Grant Evaluator:
Work will be performed primarily on Main Campus, but could include East and West Campuses
as well as other LCC off-site locations; possibly at partnering agencies.
Grant Writer:
Work will be performed primarily on Main Campus, but could include East and West Campuses
as well as other LCC off-site locations; possibly at partnering agencies.
J. Vendor Provided Items
N/A
K. LCC Provided Items
ERD will provide the following property and services:
 Office space as needed
 Access to ERD and College staff
L. Regulations and Specifications
The vendor will adhere to all current Industry Standards, LCC system requirements, and college
policies. This vendor will follow all LCC policies such as FERPA, ADA, registration
requirements, in order to comply with LCC credit/non credit, refund, and other rules. The college
policies can be found online at http://www.lcc.edu/policy/
Services will be conducted with competency, integrity, honesty, confidentiality, objectivity,
truthfulness, and fairness, and maintain standards of privacy, proprietary information, and public
confidence including:
Grant Evaluator:

Not sharing grant proposal concepts and content in either verbal or written
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PROPOSAL #13400-488-12RB

SPECIFICATIONS
form.
Not sharing privileged information to unauthorized sources.
Grant Writer:
 Not working on competitive proposals at the same time.
 Not sharing grant proposal concepts and content in either verbal or written
form.
 Not sharing privileged information to unauthorized sources.
M. Price Terms and Cost Model
Grant Evaluator:
Pricing submittal requirements include:
 Hourly/Daily rate for evaluation planning for the grant proposal.
 Hourly/Daily rate for evaluation implementation if the grant proposal is funded.
 Other costs to be reimbursed.
Grant Writer:
Pricing submittal requirements include:
 Hourly/Daily rate for meeting participation/facilitation for the grant proposal.
 Hourly/Daily rate for writing/editing the grant proposal.
 Hourly/Daily rate for grant proposal development.
 Hourly/Daily rate for project specific research.
 Other costs to be reimbursed.
N. Evaluation and Selection Criteria
Grant Evaluator:
First level evaluation
Years the Vendor has been evaluating grants (up to 20 points). LCC is most interested in
working with Vendors that have been conducting grant evaluations for at least five years
(preferably more) and have a solid history in the evaluation and grant fields. Please outline your
history of conducting evaluations as a consultant, organization, or firm. Include any information
such as websites that describe your history, services, certifications and/or other credentials, and
other related history that will be helpful in evaluating your experience. (Not to exceed two
single-spaced pages.)
Number of grants the Vendor has evaluated (up to 20 points). LCC seeks to engage firms,
organizations, or consultants that have significant experience in evaluating grant programs.
Include a list of grants for which you or your organization served as the principal evaluator. List
the types of grants (federal, state, corporate, etc.), amount of awards, funding
agencies/organizations, and length of grants. (Not to exceed two pages.)
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PROPOSAL #13400-488-12RB
SPECIFICATIONS
Experience in evaluating awarded grant proposals for higher educational institutions (up
to 15 points). LCC is most interested in working with a consultant, organization, or firm that has
significant experience and knowledge about how higher educational institutions, specifically
community colleges, operate. Vendors should describe in this section their past and current
experience in evaluating grant awards for higher educational institutions. Bidders must also
include at least three letters of reference from leaders, decision makers, and/or grant project
directors employed with higher educational institutions. It is strongly preferred that at least one
letter is from a community college for whom the Vendor has conducted evaluations. Letters
must be dated within the last two years and may be from organizations located in this or other
states. These references must have worked directly with the Vendor and know firsthand the
quality of the Vendor’s work. (Not to exceed six pages.)
Formal education and experience of evaluation staff (up to 15 points). Please attach résumés
for each staff member who will work with LCC on evaluation projects. LCC understands that
staff may vary for each project and additional staff may be required. (Not to exceed five
professionals. Limit to no more than 15 pages.)
Description of the Vendor’s philosophy of evaluation and how the Vendor will provide the
RFP deliverables (up to 20 points). Describe the consultant or organization’s philosophy on:
 Conducting a quality evaluation during the stages of grants development.
 Creating the evaluation section of future grant proposals to ensure that the evaluation
section conforms to the standards set forth for evaluators and program activities.
 Describing how LCC’s grant writer and the evaluator selected under this RFP should
work together in the grant proposal stage.
 Preparing for early meetings with key stakeholders and decision-makers.
 Providing ongoing communications with the project director and other key informants
(such as task forces, committees, and LCC personnel).
 Providing guidance for course corrections when the program is deviating from the
original grant proposal.
 Developing evaluation reports in collaboration with key decision-makers prior to
submission to the funding source.
 Resolving problems.
 Communicating concerns or problems observed to key decision-makers.
 Providing the deliverables of this RFP.
 Sharing practices of excellence.
 Defining minimum requirements for visits and documentation.
 Concluding the program’s evaluation activities.
 Providing an example of a logic model used by the Vendor on a project.
 Other relevant information. (Not to exceed eight pages.)
Cost of evaluation services (up to 10 points). Though Vendor quality is our primary focus,
LCC desires to be cost-conscious. Our goal is to secure the highest quality services at fair and
reasonable prices.

If a vendor has multiple evaluators on staff, all documentation provided must
SEPTEMBER 2012
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PROPOSAL #13400-488-12RB
SPECIFICATIONS
be based on individuals who would provide the service to LCC.
Second Level Evaluation
 Interview
Grant Writer:
First Level Evaluation*
a)
Vendor must provide three (3) references for performing similar work (contact name,
phone, email, organization name, size of grant, type of grant written, date work
performed). (Up to 2 points)
b) Vendor must include a writing sample that includes a 500-1000 word summary of grantrelated achievements (10pt Arial or 12 pt Times New Roman; 1” margins). (Up to 2
points)
c)
Vendor must submit resume. (Up to 2 points)
d)
Vendor must provide a summary of grant writing experience, including the following
information (Up to 21 points):
 Number of grants written
 Types of grants written (local, state or federal government; foundation or corporate)
 Educational institution grant writing experience
 Community college grant writing experience
 Grant-related certification or training
 Number of years performing grant writing services
*If a vendor has multiple grant writers on staff, all documentation provided must
be based on individuals who would provide the service to LCC.
Second Level Evaluation

Interview
O. Required Submittals
 All mandatory forms included in the RFP.
 Any potential conflicts of interest.
The College reserves the right to terminate this Agreement upon a thirty- (30) day prior written
notice. The College reserves the right to make multiple awards and to amend the agreement
upon mutual agreement of both parties.
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PROPOSAL #13400-488-12RB
SPECIFICATIONS
P. Project Timeline
Release Request for Proposal
Last day for Vendor questions
Responses Due Back to LCC
Evaluate responses and create a “short
list” for interviews.
Finalist – Interviews
Vendor must confirm availability to
meet with College during this week in
proposal response.
Decision by Evaluation Committee
SEPTEMBER 27, 2012
OCTOBER 8, 2012 by 4:00 p.m.
OCTOBER 17, 2012 at 2:00 p.m.
OCTOBER 29, 20012 (Evaluators)
OCTOBER 30, 2012 (Writers)
NOVEMBER 1 & 2, 2012 (Evaluators)
NOVEMBER 5 & 6, 2012 (Writers)
Notice to Proceed/PO Issued
NOVEMBER 2, 2012 (Evaluators)
NOVEMBER 6, 2012 (Writers)
Upon award
RETURN THIS FORM WITH PROPOAL RESPONSE
PLEASE COMPLETE:
I hereby affirm that I have read and understand all the Terms and Conditions of this Request for
Proposal.
Company ____________________________________________________________
Authorized Officer/Agent _______________________________________________
Title __________________________________ Telephone _____________________
Invoice Terms __________________________________ FOB: LCC
This proposal is firm for 90 days.
_______________________________________
Signature of Authorized Officer/Agent
_________________________
Date
NOTE: THE COMPLETE REQUEST MUST BE SIGNED AND RETURNED TO BE A
VALID PROPOSAL.
END OF REQUEST FOR PROPOSAL DOCUMENTS
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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PROPOSAL #13400-488-12RB
SPECIFICATIONS
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
REQUEST FOR PROPOSAL #13400-488-12RB
Intention to Propose Form - DUE BY: OCTOBER 8, 2012 <= <=
Please email beardb@lcc.edu your intention to respond to the Request for Proposal.
TO:
Rebecca G. Beard
Director, Purchasing Department
Lansing Community College
VENDOR:
ADDRESS:
CONTACT PERSON:
CONTACT TELEPHONE:
E-MAIL ADDRESS:
CONTACT FAX:
Agency representative has received a copy of the above noted RFP and
____ Yes, will be responding to this RFP
____ No, will not be responding
If no, reason for not responding:
______________________________________________________________________
I understand that if I do not submit a proposal, this will not affect our company’s status as a
potential Vendor to Lansing Community College in the future. I also understand that if I do not
return this form, our company will not receive any further notices with regard to this RFP.
SIGNATURE:
____________________________________
TITLE:
____________________________________
DATE:
____________________________________
_____________________________________________________________________
SEPTEMBER 2012
GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR)
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