Lesson 9
2013
MOAC
Lesson 9
Proofing Documents
New Features
The following new features in Word 2013 are covered in this lesson:
 Spelling Task Pane
 Understanding the meaning of a Word
 Dictionaries Task Pane
 Marking a Comment as Done
 Person Card
 Show Comments
 Lock Tracking
Learning Objectives
Students will learn to:
 Validate content by using spelling and grammar checking options
 Configure AutoCorrect settings
 Insert and modify comments in a document
 View comments
 Track changes in a Document
MOS Skills

Inserting special characters (©, ™, ₤)
2.1.7
Lesson Summary — Lecture Notes
Lesson 9 covers using the spelling and grammar, configuring the AutoCorrect settings,
adding, modifying, viewing comments and tracking changes.
Begin by covering the Proofing group which contains the Spelling and Grammar
commands along with the Define, Thesaurus and Word Count. Ensure that students
understand the importance to run through the Spelling and Grammar command before
sharing documents. Discuss how Word flags misspelled and grammatical errors. Discuss
how right-clicking on the misspelled word will also bring up suggestions for correcting
the misspelled word. Mention that the Status bar displays the Word Count and Proofing
Error buttons.
Next have students change the grammar settings and ensure that they understand the
Grammar Setting dialog box. Discuss how Word identifies and marks grammar and style
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Lesson 9
2013
MOAC
errors with a green wavy line against punctuation and stylistic guidelines set by the
program.
Define is a new comment in Word 2013. Students will learn to download an online
dictionary and apply a meaning to a word. Stress the benefits of using the thesaurus
especially when working on their research papers.
Have students practice using the AutoCorrect feature in Backstage by demonstrating how
it automatically inserts symbols and commonly misspelled words. Show them how to add
abbreviations or words in the AutoCorrect dialog box. Ensure students understand and
review the AutoCorrect tab and be familiar with the other tabs in the AutoCorrect dialog
box.
Demonstrate how comments are added in a document. Ensure students are familiar with
the commands found on the Review tab. The Simple Markup is new on the Tracking
group—demonstrate how the Simple Markup is displayed on the document and compare
it with the other markups. Explain why comments are used and sometimes must be edited
or deleted. On the Review tab, in the Tracking group, click the Balloons button and
explain that students can choose to view comments either inline or as balloons. Also,
demonstrate how students can easily move from one comment to the next using
commands in this group.
Finally, explain and demonstrate how and why track changes are used in a document.
Discuss and display the different markup options and reviewing pane.
Key Terms
All Markup
All changes and comments are displayed on the document.
antonym
Is the opposite meaning of a word, i.e., good and bad.
AutoCorrect
A command that automatically completes the text of the
current data, day of the week, and month.
balloons
Shaded blocks of text used for comments appearing on the
right side of the document.
inline
Another way of displaying comments, instead of using
balloons on the right, is to display them within the
paragraphs of text itself.
lock tracking
Prevents changes being made to a document. The document
is protected with a password.
markup
A markup is a version of a document with comments and
revision marks displayed for easy viewing.
No Markup
The document is displayed as a final copy.
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Lesson 9
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MOAC
original
Displays the document in the original version.
Person Card
Identifies the person who reviewed the document.
Simple Markup
Displays a red line near the left margin.
synonym
Has the same meaning as another word.
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