Hello, Student Organization Members and Advisors:
The Office of Orientation & Leadership Development is excited to offer student organizations the opportunity to apply for Welcome Week Innovation Grants to aid in the development of programs. Welcome Week events should provide a glimpse into facets of life on campus, including academic, social, athletic, cultural, artistic, and wellness events. Events must take place between August 22 and August 31, 2013.
Welcome Week Innovation Grant applications will be accepted through Monday, April 15,
2013, at 4:00pm , via email to orientation@utah.edu
. Organizations are responsible for planning and implementing all aspects of the event, including reserving space on campus. The Office of
Orientation & Leadership Development will include all grant recipient programs in the broad marketing for Welcome Week and will not fund individual program marketing efforts. Events cannot serve as a fundraiser for the organization, nor can admission be charged to attend the event. After the event takes place, organizations must submit proof of expenditures to be reimbursed up to the amount of their grant award. All receipts and proof of payment must be documented in the ASUU Office by September 13, 2013.
It is also necessary that grant applicants attend one of two information meetings to learn about the vision and marketing for the program, the Innovation Grant process, and existing events planned for Welcome Week 2013. A representative from your organization must attend this meeting to be eligible for Innovation Grant funding . The following timeline includes the dates and times of the workshops, as well as other important dates:

Thursday, March 28 – Workshop 1 (1:00-2:00pm, Union Room 312)

Friday, March 29 – Workshop 2 (12:30-1:30pm, Union Theatre)

Monday, April 15, 2013 – Application Deadline (4:00pm)

Wednesday, April 24, 2013 – Notification of Grant Funding
We look forward to working with you and the innovative ideas designed to showcase all that the
University of Utah has to offer. If you are unable to attend any of the workshops, please explore our website, www.welcomeweek.utah.edu/innovationgrants.php
. If you have additional questions, please contact our office: 801-581-7069 or orientation@utah.edu
.
Sincerely,
Kathryn Kay
Director
Mark Pontious
Assistant Director

Welcome Week Innovation Grant Application – Student Organizations
Organization:
Organization Name: _____________________________________________________________
Is your organization affiliated with an office on campus? If so, indicate which office:
______________________________________________________________________________
Organization Contact Person: ______________________________________________________
Contact Person email/phone: ______________________________________________________
Contact Person uNID: ____________________________________________________________
Contact Person Position in Organization/Department: ___________________________________
Event Proposal (see p. 3 for example event proposal):
Event Title: ____________________________________________________ Date:
Event Description:
Number of Expected Participants: __________________________________________________
List any organizations, departments, offices, or centers with which you are co-hosting this event.
(Co-hosting events are encouraged and may increase your probability for funding approval.):
______________________________________________________________________________
Is this event new or existing? ______________________________________________________
If an existing event, how will you utilize the grant to change the program?
Estimated Total Event Cost: _______________________________________________________
Amount Requested for Innovation Grant (Total Cannot Exceed $500): _______________
Please specify how grant funds will be spent and list the amount in each category
(decorations, food, space, etc):
Please provide the total amount of funds you are receiving from other sources (your department, ASUU, etc): ___________________________________________________
Signature/Agreement (Typing your name below serves as your signature):
All information in this application is true to the best of my knowledge.
My organization is an approved student organization through ASUU or is affiliated with a campus department/office.
My organization will abide by the Student Code of Conduct, campus policies, and Office of
Orientation & Leadership Development requirements.
Signature: ____________________________________________________________________

SAMPLE EVENT PROPOSAL
Please note: Please write expenses as specific line items (i.e., Room Rental, Equipment,
Advertisement, etc.) as shown below.
Event: Concert on the Union Lawn
Event Date: Tuesday, August 27, 2013
Event Description: This concert will showcase three University of Utah student ensembles from the College of Fine Arts, two strings ensembles and one brass quartet.
Expenses:

Space Rental (Union Lawn):

Giveaways (tickets to Kingsbury Hall event):

Decorations (banners):

Food (desserts, water, lemonade)
$40
$150.50
$15
$35
Total $240.50