REQUEST FOR QUOTATION
Submit Bid To
UNIVERSITY OF KANSAS MEDICAL CENTER
DEPARTMENT OF PURCHASING
Mail Stop 2034
3901 Rainbow Blvd., Kansas City, KS 66160
IF ADDITIONAL INFORMATION IS DESIRED CONTACT BRYAN THOMAS, 913-588-1115, or fthomas@KUMC.edu
Quotation No.683F13-12
Date Mailed 12/04/12
Closing 2:00 pm 12/26/12
This space for bidders name and address:
THIS IS NOT AN ORDER
If Given an Order, Bidder Agrees to Furnish the Items Enumerated Hereon at the Price(s) and under the Conditions Indicated
1. In communicating always refer to the quotation number above.
2. In order to receive consideration for award, one copy of this “Request for Quotation” properly completed
and signed must be returned to, and received by the Department of Purchasing, not later than the specified
central time.
3. All prices, items and conditions must be shown. Any prices, terms and conditions not shown, and presented
after the specified closing time will not be considered in the bid evaluating process.
4. Purchase orders or contracts resulting from this quotation may not be assigned without written prior
approval from the Director of Purchasing.
5. The seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents.
6. Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of
this quotation.
7. All offered discounts will be considered in determining the low bid, and taken when payment is made.
8. Bids and performance guarantee, when required, will be outlined in the specifications below.
9. All prices quoted are to be less federal excise and state sales taxes.
10. Facsimile No.: 913-588-1102. Facsimile bids are not acceptable in lieu of original response unless prior
approval has been granted or outlined in the specifications below.
11. It is hereby agreed that the bidder will, if required by law, comply with the Kansas Act Against
Discrimination, K.S.A. 44-1030 et seq.
Items and Specifications
KUMC seeks a Satellite System and VSAT System Equipment, per the attached specifications.
KUMC reserves the right to negotiate with selected finalists should it be deemed necessary.
Show Terms __________________________________
Delivery will be made _______ days after receipt of order
FOB Destination
FEIN/SSAN __________________________________
Page 1 of 4
Signed By __________________________________________
Title _______________________________________________
Date _______________________________________________
Phone ______________________________________________
Email Address ______________________________________
KUMC, Request for Quotation No. 683F13-12
GENERAL TERMS AND CONDITIONS
1. It is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC
Purchasing, in writing no later than three (3) days prior to the closing date, if any specification or
requirement limits bidding to a single source.
2. Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation,
and to waive technicalities.
3. Except as otherwise indicated, the merchandise quoted shall be in new condition.
4. KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in
its best interest.
5. In the event of a tie for low bid, the award shall be made to a Kansas bidder.
6. Unit price shall prevail in the event of extension errors.
7. When brand names or trade names and model numbers are used in the bid request, it is for quality, style
and features. Bids on equivalent items of substantially the same quality, style and features are invited,
unless otherwise indicated. However, to receive consideration, such equivalent bids must be
accompanied by sufficient literature and/or specifications to clearly identify the items and allow for
functional evaluation. If a bid indicates that an item quoted is functionally equivalent and is purchased
and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and
the bidder will be charged back for any difference in cost for the specified item.
8. If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime
contractor responsible for fulfilling all requirements of this bid.
9. Samples of items, when required, shall be furnished at no expense to KUMC, and, if not destroyed in the
evaluation process, will be returned at the bidder’s expense if requested.
10. Partial payments shall not be made unless otherwise specified.
11. Any conviction for a criminal or civil offense that indicates a lack of business integrity or honesty must
be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain
a public or private contract or subcontract or in the performance of such contract or subcontract; 2)
conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or
destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust
statutes; and 4) any other offense to be serious and compelling as to affect responsibility as a state
contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the
contract.
12. The terms and conditions of any quote submitted in response to this RFQ shall not apply to any resulting
purchase order or contract. The State of Kansas Department of Administration Contractual Provisions
Attachment shall apply. http://www.da.ks.gov/purch/DA-146a.doc.
13. Qualified contractors and sub-contractors must develop and maintain a written Affirmative Action plan.
14. For similar KUMC requests:
http://www2.kumc.edu/finance/purchasing/bids.html
Page 2 of 4
Product Specifications
The University of Kansas Medical Center is seeking bids for a Satellite System and VSAT System Equipment
described below. Bidders may provide a bid for the Satellite Components, the VSAT System Equipment, or
both. Please provide any and all warranty information.
Satellite Components
Line Item
Description
QTY
Units
Unit Price
Extended
Price
5961-230000
ACU-2000 IP BUNDLE; w\Manual, CCSW,
Accessory Kit
1
Ea.
__________
__________
5961-838000
DSP-21P DIGITAL SIGNAL PROCESSOR
MODULE
4
Ea.
__________
__________
5050-330000
PSTN-2 IP PUBLIC SW/TELEPHONE INTERFACE
MODULE
1
Ea.
__________
__________
5061-330000
SCM-2 SIP CONTROL MODULE
2
Ea.
__________
__________
5041-200000
NXU-2A USA\EURO NETWORK EXTEN UNIT
w/MANUAL & ACCESSORY KIT
Option
1
Ea.
__________
__________
TBDCABLES
CABLES FOR QUOTES
GSA N/A
4
Ea.
__________
__________
VSAT System Equipment
The successful bidder for the VSAT System Equipment will also be responsible for the following.
Successful vendor shall provide detailed “as built” drawings.
The bidder must test interoperability with the existing University information technology system, if so
requested.
Awarded bidder shall have, maintain and show proof of workers compensation and general liability insurance.
Please provide total cost information for all items including labor and installation. Also any costs for warranty
options. Installation must be on a mobile command trailer.
Installation should be completed by January 30, 2013
Page 3 of 4
Line Item
Description
QTY
Units
Unit Price
Extended
Price
132-8/A546
L002 132-51
ENESLAD-X5-150-6W; Model 1541
- 1.5 Meter Mobile Antenna Precision
Carbon Fiber Reflector
01
Ea.
_______
_________
_______
_________
_______
_________
_______
_________
_______
_________
_______
_________
_______
_________
Including Auto Locating 3 Axis
Positioning System One Button Auto
Locate Features Digital Video
Receiver Card for Positive Satellite ID
+/- 200 deg Az Travel, 90 deg EL
Travel, +/- 90 deg Pol Travel Ku Band
2 Port High Performance Feed (35 dB
Cross Pol) Vehicle Ready for
Integration install and hardware;
upgraded system and set up:
INSTALL & 2Way Controller
132-8/ A113
NJR 6W Block Up Converter mounted
and tested; 355-NJT5127FL or
equivalent
01
X5 Evolution Satellite modem
includes Option File set up: customer
provides router for LAN termination
01
Ku-band PLL Lnbf 11.7ghz to
12.2ghz or equivalent satellite
dependent NJR2835S .8db 10.75Ghz
L.s. +15db LO
01
ENEVW1600-ETH: Universal Access
Device VoIP; 16 Port CPU, Hardware,
firmware, DES, VPN, QoS, proxy
firewall, NAT, analog gateway; WAN
card slots
01
PR1500SWRM2U 1KW Rack Mount
UPS
01
A479 132-8
Cisco 2811 Voice Bundle Router with
EN, Fast En
4 port FSX Voice Interface card:
Integration FEE
01
LOT
_______
_________
A583 132-8
Installation of Dedicated equipment
and IP Gateways
01
Ea.
_______
_________
132-8/ A479
132-8/ A928
132-8/ A319
A479 132-8
Page 4 of 4
Ea.
Ea.
Ea.
Ea.
Ea.