REQUEST FOR QUOTATION
Submit Bid To
UNIVERSITY OF KANSAS MEDICAL CENTER
DEPARTMENT OF PURCHASING
Mail Stop 2034
3901 Rainbow Blvd., Kansas City, KS 66160
IF ADDITIONAL INFORMATION IS DESIRED CONTACT STEPHEN SCANLON, 913-588-4186, or sscanlon@KUMC.edu
Quotation No.683F11-003
Date Mailed 09/08/10
Closing 4:00 pm 09/24/10
This space for bidders name and address:
THIS IS NOT AN ORDER
If Given an Order, Bidder Agrees to Furnish the Items Enumerated Hereon at the Price(s) and under the Conditions Indicated
1. In communicating always refer to the quotation number above.
2. In order to receive consideration for award, one copy of this “Request for Quotation” properly completed
and signed must be returned to, and received by the Department of Purchasing, not later than the specified
central time.
3. All prices, items and conditions must be shown. Any prices, terms and conditions not shown, and presented
after the specified closing time will not be considered in the bid evaluating process.
4. Purchase orders or contracts resulting from this quotation may not be assigned without written prior
approval from the Director of Purchasing.
5. The seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents.
6. Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of
this quotation.
7. All offered discounts will be considered in determining the low bid, and taken when payment is made.
8. Bids and performance guarantee, when required, will be outlined in the specifications below.
9. All prices quoted are to be less federal excise and state sales taxes.
10. Facsimile No.: 913-588-1102. Facsimile bids are not acceptable in lieu of original response unless prior
approval has been granted or outlined in the specifications below.
11. It is hereby agreed that the bidder will, if required by law, comply with the Kansas Act Against
Discrimination, K.S.A. 44-1030 et seq.
Items and Specifications
Unit Prices
Total Price
KUMC seeks an annual contract for the provision and servicing of UPS batteries, per the attached
specifications.
KUMC reserves the right to negotiate with selected finalists should it be deemed necessary.
Show Terms __________________________________
Delivery will be made _______ days after receipt of order
FOB Destination
FEIN/SSAN __________________________________
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Signed By __________________________________________
Title _______________________________________________
Date _______________________________________________
Phone ______________________________________________
Email Address ______________________________________
KUMC, Request for Quotation No. 683F11-003
GENERAL TERMS AND CONDITIONS
1. It is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC
Purchasing, in writing no later than three (3) days prior to the closing date, if any specification or
requirement limits bidding to a single source.
2. Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation,
and to waive technicalities.
3. Except as otherwise indicated, the merchandise quoted shall be in new condition.
4. KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in
its best interest.
5. In the event of a tie for low bid, the award shall be made to a Kansas bidder.
6. Unit price shall prevail in the event of extension errors.
7. When brand names or trade names and model numbers are used in the bid request, it is for quality, style
and features. Bids on equivalent items of substantially the same quality, style and features are invited,
unless otherwise indicated. However, to receive consideration, such equivalent bids must be
accompanied by sufficient literature and/or specifications to clearly identify the items and allow for
functional evaluation. If a bid indicates that an item quoted is functionally equivalent and is purchased
and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and
the bidder will be charged back for any difference in cost for the specified item.
8. If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime
contractor responsible for fulfilling all requirements of this bid.
9. Samples of items, when required, shall be furnished at no expense to KUMC, and, if not destroyed in the
evaluation process, will be returned at the bidder’s expense if requested.
10. Partial payments shall not be made unless otherwise specified.
11. Any conviction for a criminal or civil offense that indicates a lack of business integrity or honesty must
be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain
a public or private contract or subcontract or in the performance of such contract or subcontract; 2)
conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or
destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust
statutes; and 4) any other offense to be serious and compelling as to affect responsibility as a state
contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the
contract.
12. The terms and conditions of any quote submitted in response to this RFQ shall not apply to any resulting
purchase order or contract. The State of Kansas Department of Administration Contractual Provisions
Attachment shall apply. http://www.da.ks.gov/purch/DA-146a.doc.
13. For similar KUMC requests:
http://www2.kumc.edu/finance/purchasing/bids.html
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University of Kansas Medical Center
UPS Battery and Battery Service Contract
**SPECIFICATIONS**
KUMC anticipates procuring the following make and model batteries for use with various UPS systems over the
next three years. However, this volume is merely an estimate, and may increase or decrease, based upon agency
requirements. The successful vendor shall enter into a one year contract with the Medical Center, with the
potential of two additional one-year term extensions, as mutually agreed upon.
In consideration of standardization, consistency and familiarity, substitutions are not permitted unless item
becomes discontinued by the manufacturer and then only with KUMC approval. Please provide your response
in terms of percentage discount from manufacturer list price as well as any additional discounts being provided.
List price and discounted price of each item should be provided with your response.
Vendor must be authorized by manufacturer to provide sales and process factory warranty claims.
letter of authorization from C&D.
Provide
All battery prices shall speak to appropriate EPA/DOT disposal, with proof of disposal provided to KUMC.
ANTICIPATED MAKE
QTY
MODEL
VOLTAGE
240
Liberty 1000 LS6200
Dynasty TEL12-70
6 volt 200 ah
Dynasty UPS12490MR
12 volt 490
ah
C&D
Battery
C&D
Battery
C&D
Battery
30
30
CURRENT
%
UNIT
LIST
DISCOUNT COST
PRICE
12 volt 70 ah
KUMC is also interested in semi-annual preventative maintenance services. Below is a description of the
services KUMC is requesting as well as an inventory of currently installed battery sub-systems. As new
systems come on line, we will add them to the PM schedule. Battery Maintenance must conform to IEEE-450
standards and intentions.

Perform a detailed inspection of the battery installation including connections, racks and environmental
conditions. Any items noted that are deemed a critical action item shall be brought to the attention of on-site
personnel.
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Check and record battery system voltage, current and AC ripple current, and grounds.
Measure and record the internal conductance and connection conductance of the cells in the string. Connection
resistance that is deemed excessive shall be identified for corrective action. Inductance testing will not be
substituted for conductance testing.
Measure and record individual cell voltage of each cell and straps to verify bolted connections.
Re-torque all bolted terminal connections and intercell connections to manufacturer specifications.
Clean batteries, rack and environment to avoid discharge paths and ensure optimal operating conditions.
Measure and record ambient temperature and individual cell temperatures. (Progressive Method)
Measure and record specific gravity (Progressive Method - Or Troubleshooting only)
Check electrolyte levels in all cells and fill where required.
Digital Low Resistance Ohmmeter (DLRO) Test - ground test.
Check for signs of leakage including post seals and jar-to-cover seals.
Provide a written report including maintenance data, conclusions and recommendations.
Provide examples of forms/ logs used in recording (all of) these services.
Take proactive and corrective measures to remedy any discrepancy discovered during the maintenance or
testing process onsite.
Rectifier/Charger and UPS output voltage and current at the battery will be recorded/verified.
BATTERY SUBSYSTEM
Wahl Annex AC
UPS
Wahl Annex DC
UPS
Sudler Hall UPS
MAKE/MODEL
Frequency
C&D UPS12-490MR
QTY of
Batteries
40
C&D TEL12-70
48
2 times per year
C&D Livberty 1000 LS6200
320
2 times per year
2 times per year
For items not covered under a PM contract, please provide any applicable T&M shop rates.
Provide the shop rate for replacement battery installation. (if applicable)
Faxed bid responses are permitted.
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Unit Price