Kildare County Council
Grants Scheme
045 980965/980595
grants@kildarecoco.ie
Application Form 2015
Please tick box for grant your applying for. Only one
application form per grant.
Community
Festival
Heritage
Closing date for applications is Wednesday 18th March 2015
Please refer to guidelines for information on relevant grant
scheme
Additional information may be included on separate sheets
Part A
Contact Details
Name of Group/Organisation:…………………………………………………………………
Contact Person:…………………………………………………………………………………
Position in Group/Organisation:........................................................................................
Address:…………………………………………………………………………………………..
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
Tel:………………………………………
E-mail:……………………………………….
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Part B
Group Details
Chairperson Name: ……………………………………………………………………………….
Address: ..........................................................................................................................
Contact No/Email: ...........................................................................................................
Treasurer Name: ..............................................................................................................
Address: ..........................................................................................................................
Contact No/Email: ............................................................................................................
When was the group formed?: ...........................................................................................
Aims of Group: ...........................................................................................................
........................................................................................................................................
.............................................................................................................................................
...............................................................................................................................................
Details of Group Activities: ................................................................................................
...............................................................................................................................................
...............................................................................................................................................
.................................................................................................................................................
For any Group to qualify for Council supports it must register with the County Kildare
Public Participation Network (PPN).This will help streamline grant applications and
create opportunities for exchange of information.
Please confirm your group is registered with County Kildare Public Participation Network
(PPN)
If Not, please go ONLINE at www. kildareppn.ie and register now. It will take just a few
minutes.
For any further information on this email kildareppn@gmail.com or 045/980700
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Part C
Proposed Project
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
...............................................................................................................................................
..............................................................................................................................................
...............................................................................................................................................
Who will be involved in the project? ………………………………………………………….
………………………………………………………………………………………………………
……………………………………………………………………………………………………..
............................................................................................................................................
.............................................................................................................................................
Who will benefit from the project? ……………………………………………………………...
………………………………………………………………………………………………………
………………………………………………………………………………………………………
.............................................................................................................................................
.............................................................................................................................................
Commencement date of project: …………………………………………………………
End date of project: .................................................................................................
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Part D
Ownership of land/building/object (If applicable)
Address: ______________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Does your organisation rent the site? Yes [ ]
No [ ]
Does your organisation own the site? Yes [ ] No [ ]
If No, Give details of the owner of the site
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
___________________________________________________________________________________
Has the owner of the land, building etc
given permission for the project
Yes
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
No

Part E
Consents (If Applicable)
Is approval required from the following bodies? If yes has approval been granted.
Local Authority Planning Permission
Yes

No

Part F
National Parks and Wildlife
Yes

No

Department
of estimated
Environment
Heritage
and
Government Yes
What is the
overall
cost of
theLocal
project?

Budget for the Project
No

_________
*If festivals are taking place in recorded monuments (RMP) sites or Natura 2000 sites ie SAC/SPA sites
consent maybe needed- Please consult the Heritage officer at
heritageofficer@kildarecoco.ie.
.
Part F
Budget for the Project
How much are you requesting from this Grants Scheme? ________
(Please see guidelines for maximum grant available)
.
Are you applying for funding for this project from any other sources?

(Note: no double funding from Kildare County Council is allowed)
If yes, please give details
Source
__________________________
__________________________
Yes

No
Amount
____________
____________
Please note that the maximum grant requested is not guaranteed if this occurs how do
you propose to fund the shortfall for the project.
________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
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Part G
Project Costs
Please provide details of proposed costs associated with the project. Where relevant please
supply quotes or tenders if available.
Item
Cost
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
________________________________________________ _________________
Total Cost
_________________
Disclaimer
Kildare County Council shall not be liable in respect of any loss, damage or costs of any
nature arising directly or indirectly from this application or the subject matter of the
application. Kildare County Council, its employees or agents shall not at any time in any
circumstances be held responsible or liable in relation to any matter whatsoever arising in
connection with the development, planning, construction, operation, management and/or
administration of individual projects.
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I have read the above terms and conditions and I certify that the information supplied here is
a true and fair representation of this organisation’s position.
Signed on behalf of the applicant organisation:
Name
________________________________________________(CAPITALS)
Signature
___________________________________________________________
Position in Group
_________________________
Date ______________________
Closing date:
All applications must be made on official application form and submitted to the
Council by email to grants@kildarecoco.ie or to Housing, Community & Culture
Department, Aras Cill Dara, Naas, Co Kildare by Wednesday 18th March at
5.00pm
Late applications will not be accepted.
Please ensure that your groups bank statement (with groups name)
is attached with completed application form.
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Guidelines for Kildare County Council
Grant Scheme 2015
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Introduction
Kildare County Council wishes to invite applications for their Community and Festival Grant
Scheme for 2015. The purpose of the schemes is to provide financial assistance to
Community or Festival groups engaged in activities which encourage community participation
and promote the well being of communities in County Kildare.
Important points to remember when applying under our grant schemes
The following are points which must be adhered to for all our grant schemes:

All applications must be made on official application form and submitted to the council
by email to grants@kildarecoco.ie or to Housing, Community & Culture Department,
Level 7 Aras Cill Dara, Naas, Co Kildare by Wednesday 18th March 2015

Recognition must be given to Kildare County Council in any promotional material
associated with the project. Please submit copy of documentation when submitting
final report.

Any organisation assisted under the scheme must indemnify and continue to indemnify
Kildare County Council against any claim.

Your application will not be considered if you have not returned receipts for grants
received in the previous year.

Banking Documentation which must be provided:
SWIFT and IBAN number
Banking statement with name of group on it
* Please attach with completed application form
Kildare Public Participation Network
For any Group to qualify for Council supports it must register with the County Kildare Public
Participation Network (PPN).This will help streamline grant applications and create
opportunities for exchange of information.
Please confirm your group is registered with County Kildare Public Participation Network
(PPN)
If Not, please go ONLINE at www.kildareppn.ie and register now. It will take just a
few minutes.
For any further information on this email kildareppn@gmail.com or 045/980700
9
Conditions of Community Grant
Who is eligible?
All Community and Voluntary Groups are welcome to apply for the Community Grant
schemes with the exception of sports clubs. These clubs can apply under Kildare Sports
Partnership Grant Scheme.
We will consider funding specific projects in the following areas:
Foster Social Inclusion:


Projects that take account of and assist under - represented groups
Projects that reduce the level of social exclusion in the county
An Integrated Community:


Projects that promote social integration and links between new and long established
residents in the county
Organisations coming together to jointly address local problems
Community Participation:


Projects which encourage local action and participation in community development
Projects that promote, maximise and recognise volunteer work.
Governance and Decision Making:


Projects that enable communities to have more involvement in local decision making
Projects involving increased co-operation and joint activities with Kildare Local
Authorities.
Technical Assistance:

Preparation of development and action plans of local groups, local research and
training.
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Activities not eligible:
The Community Grant Scheme will not fund activities involving:






Projects that benefit individuals
Teaching/Staffing in schools
Projects which are clearly the remit of another agency
Ongoing running costs, administration etc.
Sports Activities
Environmental works by Residents Association
Grant Payment Terms:

Maximum grant available is up to €1500 or a maximum of up to 75% of project costs
This does not guarantee that the maximum grant will be awarded.
Specific conditions are attached to the grant award:











Successful groups will receive a letter of offer and a grant agreement.
Groups must complete and return the signed grant agreement form which constitute a
contract with the council
Groups availing of the grant must be formally established and must produce:
Articles of Association or minutes of AGM/Meetings
Income and Expenditure Account
Banking Documentation:
SWIFT and IBAN number
Banking statement with name of group on it
(To be attached with completed application form)
On receipt of the signed grant agreement form, the full amount allocated under the
community grant scheme will be paid.
On completion of the project, recipients must provide a full project report which must
include a statement of income and expenditure.
Any unspent monies must be returned to Kildare County Council.
Groups must have a bank account. Post office and credit union accounts cannot be
used.
No Double funding from Kildare County Council sources will be allowed e.g. Arts
scheme
Groups can choose to combine this scheme with other sources of grant aid.
All funding activities must be located within County Kildare.
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Assessment of Applications:
Criteria for assessment will include:







The promotion of awareness of social inclusion in your community
The extent to which proposed activities meet local needs and will benefit the intended
target group or area.
The use of innovations or imaginative approaches
The capacity of the group to carry out the proposed project
The quality of the application.
The extent of local contributions to the proposed project
Final Approval of the grant will be given by the elected members of Kildare County
Council.
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Festival Grant Scheme
Introduction
The emphasise of the Festival Grant Scheme is to encourage and support groups which play
a role in developing vibrant, cultural and sustainable festival events in the county. Especially
those with a tourism, cultural, artistic or community perspective.
Conditions of Festival Grant Scheme
Who is eligible:

Open to voluntary groups that promote key festival events in the county.
What is not eligible:




Commercial organisations
Competitive events - where competition is the main element
Charity and fund raising events
Bouncing castles
Grant Payment Terms:

Maximum grant available is up to €2000 or a maximum of up to 75% of total cost of
project costs.
This does not guarantee that the maximum grant will be awarded.
Specific conditions are attached to the grant award:




Successful groups will receive a letter of offer and a grant agreement.
Groups must complete and return the signed grant agreement form which constitute a
contract with the council
Groups availing of the grant must be formally established and must produce:
Articles of Association or minutes of AGM/Meetings
Income and Expenditure Account
Banking Documentation:
SWIFT and IBAN number
Banking statement with name of group on it
(To be attached with completed application form)
13

On receipt of the signed grant agreement form, the full amount allocated under the
festival grant scheme will be paid.

On completion of the project, recipients must provide a full project report which must
include a statement of income and expenditure.
Any unspent monies must be returned to Kildare County Council.
Groups must have a bank account. Post office and credit union accounts cannot be
used.
No Double funding from Kildare County Council sources will be allowed e.g. Arts
scheme
Groups can choose to combine this scheme with other sources of grant aid.
All funding activities must be located within County Kildare.





Assessment of Applications
Criteria for assessment will include:






The level of community participation in your project
The use of innovations or imaginative approaches
The capacity of the group to carry out the proposed project
The quality of the application.
The extent of local contributions to the proposed project
Final Approval of the grant will be given by the elected members of Kildare County
Council.
Closing date for all applications - Wednesday 18th March 2015
No late applications will be accepted.
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Residents Association Grants (Private Estates) 2015
Introduction
Kildare County Council wishes to invite applications for their Resident Association Grant
Scheme for 2015. The purpose of the schemes is to provide financial assistance to Residents
Association groups engaged in activities which maintain or improve their estate.
Important points to remember when applying under our grant scheme:

All applications must be made using our official application form.

Applications must be submitted to the council by email to environ@kildarecoco.ie or to
Environment Department, Level 4, Aras Cill Dara, Naas, Co Kildare by Wednesday
18th March 2015.

Receipts and quotations for the works proposed must be provided.
Who is eligible?

All private estates within County Kildare.
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Residents Association Grants (Local Authority estates) 2015
Introduction
The Local Authority residents association grant is intended to help groups to maintain the
open space in your estate.
Important points to remember when applying for the grant:

All applications must be made on our official application form.

On receipt of the completed application form a community worker will be in touch with
your contact person to arrange a meeting

The community worker will need to see:
o Bank account details.
o Receipts/invoices (late invoices can be submitted by post but will delay
payment)
o Most recent AGM minutes
o In the case of a ride-on mower evidence of insurance will be required.

Please have this information ready and available when the community worker visits.

Quick submission of these documents will mean earlier payments for your association.

Your association will be fully responsible for the upkeep and maintenance of any
equipment purchased. It is essential that your association has Public Liability
Insurance to indemnify you against any claims. This grant is made on the
understanding that Kildare County Council is indemnified against any claim arising
from the activities of the supported project.

If the proposed works impacts on the work of any department in Kildare County
Council, the works must be agreed in advance with the relevant department.
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We wish you all the best with your work.
If you need assistance filling out the form please contact your community worker,
Mary C Behan, 087 2930174, Doreen Daly, 087 2134290 or Siobhan O’ Rourke, 087
7430164.
Closing date is on or before Wednesday 18th March 2015
Please note late applications will not be accepted.
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Community Heritage Grants Scheme
1
Eligible Projects & Activities
a) Gathering Heritage Data
The objective of this scheme is to provide assistance for data collection and research
relating to Kildare’s heritage.
Here are some examples of possible projects
 Archaeological and wildlife field survey to inform a graveyard management
scheme
 Conservation report on a stained glass window
 Assessing the conservation needs of a particular object or collection.
b) Heritage Management
 The objective of this scheme is to support projects that apply good heritage
practice in managing sites, collections, objects etc
 Conservation planning and habitat (or wildlife site) management
 Conservation of heritage collections and objects, including documents
 Works to ensure the survival of a heritage building or structure, under a
management plan that applies good practice in building conservation
 Control of invasive species.
 Management works to restore important habitats
 Carrying out the work recommended in an earlier conservation report or wildlife
management plan
 Removal of an invasive species such as rhododendron from woodland
 Archival boxing for vulnerable documents.
c) Raising awareness of Heritage
The objective of this scheme is to support fresh approaches and initiatives that link
heritage to communities, promoting active engagement with heritage and its
appreciation by the public.



Here are some examples of possible projects under the Heritage Education,
Community and Outreach scheme:
Conference or exhibition on heritage of an area
Heritage Week activities • seminar on traditional skills such as lime mortar,
thatching
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


Education project involving a museum or archive with local schools
Field trips to heritage sites for schools
Events using art, drama or new media
2
Non Eligible Projects & Activities
Kildare County Council’s Community Grant Scheme will not normally fund activities
involving;

Projects that benefit individuals;

Teaching/staffing in schools;

Travel and transport costs, except in exceptional circumstances;

Equipment, unless directly associated with the Project;

Ongoing running costs, administration etc. (except insurance);
3
Who is eligible to apply?
The scheme is open to community groups and organisations within County Kildare. Only one
grant per organisation is permitted.
4
Terms and Conditions of grant Payment under the Community
Heritage Grant Scheme

Grants of up to €1,200 are available, up to a max of 75% of the total cost of the
project.

Groups must fully complete and submit the Community Heritage Grants Scheme
Application Form to the Heritage Officer, Planning Department Kildare County
Council, Áras Chill Dara, Devoy Park, Naas.

Successful groups will receive a Letter of Offer and Grant Agreement.

The successful group must fully complete and return the Signed Grant Agreement
with Kildare County Council which will constitute a contract with the Council.

Any organisation assisted under the Scheme must indemnify Kildare County
Council against any claim.

An interim report shall be submitted by Friday 26th June 2015 which shall give a
progress report on the project to date. If an interim report is not received the
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Council will consider that the project is not progressing and funds will be reallocated
to another project.

On completion of the project, recipients must provide a full project report on or
before Friday 23rd October 2015 unless agreed by the Heritage Officer.

No double-funding from Kildare County Council sources will be allowed (i.e.
from Arts Officer, Amenity Grants).

Groups may choose to combine this scheme with other sources of grant aid.
However, the scheme will not become a substitute for existing funding.

Assistance is provided on a once-off basis. Organisations may apply for and
receive assistance each year. Receipt of a grant in one year does not automatically
guarantee grant-aid during the following year.

All funded activities must be located within County Kildare.

Explicit recognition must be given to Kildare County Council in any promotional
material associated with the Project – copy of documentation depicting recognition
– must be submitted with the final project report.

An event to show case the project must be carried out during Heritage Week
2015 (16th -22nd Aug) or Biodiversity Week 2015 (17-25th May). This event
should be discussed with the Heritage Officer in advance and details
submitted to the Heritage Officer for publication and promotion.
5
Assessment of Applications

The Heritage Officer will meet with eligible groups to discuss their applications if
necessary.

Criteria for assessment will include:
o
The extent to which proposed activities benefits local heritage and will
benefit the intended target group or area;
o
The use of innovative or imaginative approaches;
o
The capacity of applicants to carry out the proposed project;
o
The extent of local contributions to the proposed project;
o
The grants will be approved by the elected members of Kildare County
Council.
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6
7
Closing date

All applications must be made on the official application form and submitted to
the Council before Wednesday 18th March 2015

All grants shall be submitted to:
Heritage Officer,
Planning Department
Kildare County Council,
Áras Chill Dara,
Devoy Park,
Naas
For further information
Contact Celine O’Neill at 045 980239 or email: coneill@kildarecoco.ie
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