An Overview
D e v e l o p e d
Kalinga Software Pvt. Ltd.
Bhubaneshwar
B y-
Activity Web for Today’s
Educational Institutes
Infrastructure
Management
Faculty
Pedagogy
Marketing for
Students
Institute
Society
Administrator
Information Flow
Accreditation
Consultant
Competitor’s
Moves
Public Relations
Financial
Management
Placements
Institute Landscape: Yesterday and Today –
The Change is Total
Yesterday
Today
Education Delivery
Education Management
Government
Managed / Funded
Privately Managed /
Self Financed. Cost
Control.
Internal Operations
Focus
External Oriented - Mkt,
PR As Important
Healthy Academic
Competition
Have to Win! - Akin to
Corporate Warfare
In-house / Resident
Management
External / Remote
Management
MIS Informal /
Absent
Information Overdrive
Institute’s face has changed completely, its similar to a corporate house
in terms of operational efficiency, external environment management and
information processing needs
Institute Has Changed But Management
Methods Have Not…As A Result
Dissatisfied Parents
Disorderly Staff Meeting
?
?
?
Teacher’s/Administrator’s
Burden
Principal’s
Confusion
?
?
Modern Management Tools: A Sine Qua Non For Survival And Success
Quality and
Process
Standards
Target
Setting and
Budgeting
Mechanisms
Customer
Relationship
Management
Need for Total
/ Holistic
Management
Employee
Recruitment,
Training and
Motivation
Well Defined
and
Structured
MIS
Performance
Appraisal and
Review
Mechanism
All activities point to an increasing information
overdrive
Increasing Information Appetite Necessitating Drastic
Changes in Information Management Tools Used..
?
Educational Institute ERP
‘Yes’
Need of the hour – Total MIS
What is
e-IMS
e-IMS is a Web enabled ERP designed for educational / training
institutions.
e-IMS seamlessly integrates all the key processes of an educational institute
e-IMS
enables timely and creative analysis of data to facilitate
effective decision making.
Schools, Colleges or Universities
Engineering Colleges
For Whom
?
Business Schools
Training Institutes
In-house corporate training programs
Who are the users
EIMS is designed to support the needs of:
Teachers
Management
Students
SupportStaff
Parents
External Partners
Features
e-IMS’s unique strengths helps users derive maximum benefit:
Comprehensive automation (20 modules) and
integrated system
Real time data management and processing
Limited Incremental Investment
Web-enabled option – Facilitates Remote access
Need based access rights to different users
Flexible Modules – Pick and Choose modules
User Friendly
e-IMS Architecture
Application
Admission
Student Information
CRM
Course Management
Payment
Individuals
Corporate / company
Kiosk Module/
On Line Regn
Examination
System
Administration
Student
Membership
Online Test
Library
Staff Information
Internet
Features :
Features :
• Course creation
Student
Intranet
•Book
purchase
Registration
•Features
Subject: allocation to
•Journal
subscription
mgt
Features
:
• students
Assignment
fees to
Features
Features
::
Features
:
Features
Features
students
•Book
search,
issue &
•Features
• Infrastructure
Syllabus,
plan
Features
: :::: Lesson
Features
•
Financial
Transactions
•
On-line
examination
•
Company
data
base
Features
:
return
allocation
to
different
Features
:
•
Automated
attendance
Features
:Registration
Process
Fee time
collection
••
Salary
calculation
Attendance
••
Staff
details
(department,
• •Booking
Exam
table
Security
Definition
Features
:Facility
Room
allocation
a
For
facilities
Self
Registration
• •Penalties
Company
interaction
marking
Features
:
•
P&L,
Balance
Sheet
•
Administration
course
papers,
research
• •Management
reports
Downloadable
Forms
•Personal
particulars,
•
Automatic
allocation
to
Features
:
Reports
:
Grading
Features
•Event
Generate
salary
management
Automated
collation
•
Integration
with
event
Student
•
Selection
process
•
Room
inventory
Features
:
points,
Corporate
/
•account
Set:contact
User
Rights
heads
encompassing
all
the
modules
Reports
•Automatic
Student’s
details
(profile,
•papers,
Automatic
link
to
other
•
Correction
•Scheduling
Time
Table
Online
Applications
statement
Internet
•
Personal
Particulars
publishing
•••Result
Course
Offered
Web
access
management
module
• ••
Interface
for
companies
for
Individualized
e-mail
management
(test,
Single
point
information
time
table
etc)
Student
academic,
fees,
placement
Parents
details,
Past
modules
•
Hostel
discipline
•
Receipt
statement
•Notice
For
Students,
•Period
wise
issue,
return
Identification
•Electronic
Corporate/Parent
direct
access
ofwith
relevant
• Reports
Enable
fast
precise
Report
accounts
•••Reports
Automatic
Collation
:-:::Trainer
GDs,
venue
allocation,
•etc)
Course
/and
class
/
Reports
Integration
Educational
details,
Course
Lecturer
generation
and
purchase
Staff
•
Fast
and
paperless
data
details
Reports
:
information
flow
•
Student
wise
reports
enquiry
Reports
:
subject
wise
student
collation
etc)
finance
modules
Reports
:
•••Consolidated
Facilitates
transaction
Total-:student
queries
•Reports
report
Staff
Support
intranet
email
•Holidays
Declaration
information
dissemination
Department
wise
salary
•
Past
Educational
details
:
•Book
status
reports
•••Report
Class
wise
Reports
:
:
strength
cards
reports
authentication
and
•Assign
Course,
Class,
Department
wise
strength
•
Administer
Integration
• Facilitate
fact
based
decision
Reports
:
•
Period
reports
•
Admit
card
generation
Room
trends
Reports
:occupancy
outgo
•
Course
Enquiry
••••Test
Teacher
wise
reports
Compatible
with
internet
Results
• •making
Student
placement
reports
Debtors
position
•
24
hour
access
•Department
wise,
subject
Subjects
and
Fee
Scheme
restricted
entry
(e.g.
Lesson
plan
variance
of
Legacy
Systems
Corporate
Lecturer
Exam
schedule
view
•
Individual
proctor
reports
Location
wise
applications
•View
events
by
•••wise
Facility
wise
inventory
Edit
details
Designation
wise
strength
Defaulter
wise
reports
mail
Entry
modification
reports
books
•
E-mail
communication
•
Hostel
expenditure
Designation
wise
salary
library,
attendance)
• Company
interaction
web
access
web
accesstrends
•
Period
wise,
category
•Timetable
and
investments
teachers
Class
performance
•students,
Total
application
revenues
• •Query
based
report
generation
withfee
application
outgo
reports
wise
collections
•Journal
subscription
analysis
reports
•Invoice
/ Paymentstatus
Advice
•reports
Facility utilization
Firewall
Facility Management
Payroll
Web
Server
Database
Server
Event Management
Crystal
Report
Accounting
Attendance
Backup
Server
Backup
solution
Placement
Hostel Management
e-Notice Board
SMS /
Fax
Financial
system
E-mail server
e- I Card
e-Mail
Executive Reports
e-IMS Process Flow
User Authentication
Notice Board
Student
Administrator
Library
Management
Users
Course
Management
Parent
Database
Management
Teacher
Event &
Scheduling
Exit
Attendance
Payment
Management
Human Resource
Benefits
Improved Work/Process Flow
Substantial Savings
Manpower
Time
Ultimately financial
Faster information flow
Responsive decision making
Reduced errors
Minimal duplication of work
Improved Quality of Interaction
Parent - Institute
Teacher - Teacher
Student - Teacher
Intra Institute: Teachers, Administrators
Improved Teacher Effectiveness – greater focus on teaching less on time
consuming administrative functions
Technology Options
Home
Front-End
ASP, JSP
Back-End
MS SQL, Oracle, MySQL
Web Server
IIS, Apache
OS
Windows, Novell, Linux
Clients
Internet Explorer 5 and above
Thank
Thank you
you
Attendance
View the Attendance of the Student
View His or Her Attendance
Parent
Student
Teacher
Administrator
View Attendance Reports
Take Attendance and View Attendance Reports
Mark Attendance
Generate attendance based reports
View attendance
Send alerts for short fall in attendance
Home
Library Management
Student
Issue and return books
Issue and return books
with extra facilities
Issue and return books
and view reports
Teacher
Administrator
Book search
Generate defaulters List
Requisition and issuance of Book
Calculate Penalties
Issue through e-Card
Book Purchase Report
Home
Course Management
Schedule Exam
Creates Courses,Classes,Subjects
Creates Syllabus
Teacher
View Time Table
Administrator
Creates Time Table
Result Preparation
View Syllabus
Assign Course,Class And Subject
View Mark Sheet
View Syllabus
Student
View Time Table
View Exam Schedule
Home
Payment Management
Staff’s Contacting
Address
View Fee Details
Student
Parent
It sends emails to remind
payment due dates
Staff Directory
Pay Roll System
sending automated
alerts to parents
Payment
manages the
Management
payment details
of students.
Employee Database
Calculating Pay Roll
Employee Details
Collect Due
Assign Fee Scheme
Administrator
Online Messaging
Human Resource
Home
Sending Message
Notice board
Electronic Notice Board
Detailed Notice
Publish , Delete And View the notices
Administrator
View the notices
Student
Teacher
Home
User Authentication
Login Screens for Teacher
Login Screens for Student
Student
Administrator
Login Screens for Administrator
Teacher
Parent
Login Screens for Parent
Home
Administrator
Teacher
Parents Permissions
Permissions
Click here for Demo 
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