LMU ITS Project Management  Project Business Case
Project General Information (Filled out by Requesting Office)
Project Name
<name of the project>
Service Request#
<ITS Service-Now #>
Sponsor
<vice president/dean who has the
authority to propose the project>
<date of business case creation>
Primary Contact
<name of person who will be the department
liaison with ITS>
<name of person filling out business case>
Date
Author
Business Office Project Request Summary (Filled out by Requesting Office)
Statement
<objectives of what is to be achieved by this project>
(What)
Benefit
<how will this project help achieve all or part of your goal(s); cost reduction, efficiency, effectiveness, automation;>
(Why)
Schedule
Desired Start Date
Contingency
<when project
Comments on Start Date
<flexibility of start date>
should start>
Desired Go-Live Date < when project Comments on Go-Live Date
<flexibility of go-live date>
should be in
<If desired Go-Live Date is missed, when is next
live>
available option>
Date Constraints /
<date(s) that are not possible due to prior commitments or any dependencies needed before
Dependencies
starting project>
<impact if the project is not approved; risk of not doing the project>
Tier 1 Data?
<Is SSN, Driver’s License, Credit Card or Bank Account information being captured?>
Success
What outcomes do you expect to observe?
How will you measure/track those outcomes?
<measureable criteria that can be defined and
validated as a successful project;
increase/decrease/eliminate ‘something’>
< when/how success will be measured>
(When)
Technology Project Parameters (Filled out by ITS)
Description
<high level breakdown of what is included in the project; specifically outlining what is needed from each entity (ie.
Vendor, ITS, Departments); integration with existing system(s); SSO
NOTE: If this a new Academic program, the results of the APRC review along with the submitted budget must be
submitted>
<new product; integration; custom-build; extending existing software>
(How)
Solution
Recommendation
Project Cost (Filled out by ITS)
Hardware
<hardware purchase>
Hardware Maintenance
<hardware/software warranty/maintenance>
Software
<software purchase>
Software Maintenance
<software warranty/maintenance>
Vendor Consulting
<implementation>
One-Time Operating
<training/materials>
ITS Staff Augmentation (availability)
<implementation>
Total Operating Cost
<total operating>
ITS Staff Augmentation (skill)
<implementation>
Total Capital Cost
<total capital>
Department Contribution
<contribution from department>
Total Budget Request
<total capital + total operating – department contribution>
ITS “Soft Cost”
<ITS effort>
Total Cost of Implementation
<Total Capital Cost + Total Operating Cost + ITS “Soft Cost”>
Project Effort (Filled out by ITS)
Stakeholder(s)
Notification/Approval Required
<departments>
(Who)
Low-Effort Involvement
<departments>
High-Effort Involvement
<departments>
Estimated Duration
Infrastructure
User & Consulting Services
Server
Network
Field
Services
0
0
0
1|P a g e
Academic
Business
Analyst
Data
Mgmt
Solution
Architect
Creative
Svcs
0
0
0
0
Security
PMO
Instructional
App
Infra
Enterprise
Acad
Svcs
Admin
Svcs
Security
PM
0
0
0
0
0
0
Totals
Est. effort hrs.
0
Est. mtg. hrs.
0
Last Revised: 7/24/14
LMU ITS Project Management  Project Business Case
Total est. hrs.
0
.
Project Decision Summary (Filled out by ITS)
Decision Date
<date decision is made>
Project Approval
<accepted, deferred, cancelled>
Project Scheduling
<scheduled, deferred>
Project Manager
<project manager>
Comments
<comments>
Capital Budget
Approvals
Name, Title
Signature
Date
Joseph Hellige, Executive VP / Provost
Lori Husein, VP Finance / Controller
Patrick Frontiera, VP Information Technology / CIO
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Last Revised: 7/24/14