Managing Information Resources No longer “managing databases” Much more information (good thing) Intranet Internet Information resources need to be managed (strategic) Data Information Knowledge Four Types of Information Internal External Record Based Traditional EDP/MIS Public Databases Document Based Word Processing/ Record Management Corporate Library Web Site Internal Record Based (point 1) Companies need to get internal data under control (company data sharing) Dirty Data DBMS = Database management systems Different databases/names/time frames Any data that does not match 1960’s Database Administration Data Administration Manage all computerized data resources 1970’s Biggest Problem for IRB Inconsistent Data Definitions! Incompatible data definitions Use data from existing files + add new data Application to application Dept. to dept/ site to site / division to divison The same data in different files with different names Same name for different data Different update cycles Makes data administration much more difficult Data Models (point 2) Data models Part of Internal Record Based information Four data Models Hierarchical Model each element is subordinate to another Network Model can have more than one parent Relational Model is most popular today Objective Model id Newest New Data Models are needed!! Some applications need better data models Size Calculations Search technologies Data mining Internal Document-Based Information Management Traditionally rested with the VP of administration Oversees document management (not data records) Issue facing CIOs Increasingly documentation is becoming electronic New documents that could be electronic voice messages, letters, notes, blue prints Paper and Electronic documents will continue to soar form just over 2 trillion in 1998 to 20 trillion by 2005 The present of printed documents will be reduced form 90% to 40% External Record Based Information Generally been end users, not IS dept. Need for coordination of services Growing in popularity Data can come form many places Other businesses Marketing firms Credit card companies Profile companies/ Government External Document Based Information Hard to manage Responsibility of corporate librarians Electronic documents are growing Popular Dow Jones News Need for some IS leadership and Guide lines What IS Managers Need to Think About! Future Planning (point 3) New information/data/knowledge management needs! Document Based External Record Based New frontier for IS Growing very fast / electric documents will pass paper in 05 Previously not Internal IS problem Increasing in popularity and value on content External Document Based Hard to manage Growing/ with need for IS help My CLJ Motorola new security processors More bandwidth Calculate encryption algorithms Operational speed increased Wireless compatibilities increased Critical Thinking Questions A single worldwide file system (Page 222) Will this happen, and what areas will we see this first? How will we access these new file systems? (Connection / tool) Will security become a problem for worldwide databases? How will business change with a worldwide file system? What about a database rules and standards?