PU Mission Clinical Template updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed (TITLE) of (DISCIPLINE) beginning on (DATE). 1 Your
initial contract will be for two years, with each renewal not to exceed three years. This offer has been approved by the Chancellor
of IPFW. Employment in this position is contingent upon a satisfactory background check. The initial salary for this position is ($
AMOUNT) for the academic year. In addition to your salary, Purdue provides a generous benefit package that includes a defined
contribution retirement plan as well as medical, disability and life insurance which will begin immediately upon your employment.
A more complete description of these benefits can be found online at http://new.ipfw.edu/offices/hr/benefits/. Your initial duties
will consist of 100% teaching, and professional development, along with normally expected university and professional service.
You will receive a separate mailing about the New Faculty Institute and you are expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate
your acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope
provided. The enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit
Authorization, W4 and WH4 forms should also be completed and returned at this time. In addition, I am sending you
University policy I.A.1 and copies of Purdue executive memoranda (B4, B48, and B50) which are relevant to your
employment. The policy and memoranda are for your permanent records. Also for your reference, Purdue University’s
Faculty and Staff Handbook, which can be found online at http://www.purdue.edu/faculty_staff_handbook/.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete
Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic
form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents
must be presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from
the university that awarded your terminal degree if you have not already done so. If you have questions regarding the background
check form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any
other questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at
IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
1
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “contingent upon proper visa classification”.