PU Mission Post Doctoral Template updated 2/12/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STTE ZIP)
Dear (NAME):
I am pleased to recommend that you be appointed (TITLE), (FTE if not full time) effective (DATE) through (DATE). 1
This offer has been approved by the Chancellor of IPFW. Employment in this position is contingent upon a satisfactory
background check. The salary for this position is ($ AMOUNT) for the (ACADEMIC/FISCAL) year2. In addition to your
salary, Purdue provides a generous benefit package that includes medical, disability and life insurance which will begin
immediately upon your employment. 3 A more complete description of these benefits can be found at
http://new.ipfw.edu/offices/hr/benefits/. Your initial duties will consist of 100% research.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your
acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The
enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4
and WH4 forms should also be completed and returned at this time. In addition, I am sending you University policy I.A.1, and
copies of Purdue executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda
are for your permanent records. Also for your reference, Purdue University’s Faculty and Staff Handbook, which can be found
online at http://www.purdue.edu/faculty_staff_handbook/.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you
need accommodations, please contact us.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete
Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic
form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must
be presented to your school’s business manager or Human Resources on or before your first day of employment.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any
other questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
1
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “contingent upon proper visa classification”.
For one semester appointments use the following sentence “The salary for this position is ($ AMOUNT) for the (Fall
yyyy/Spring yyyy) semester”. Note this same information on the contract (Form 19) under the annual rate of pay
sentence.
2
3
Note: Post Doctoral faculty must be employed full time for either the fall or spring semester to be eligible for benefits. Delete the
benefits sentences if not applicable.