OFFER LETTER TEMPLATE: Administrative/Professional
<DATE>
<NAME>
<STREET ADDRESS>
<CITY STATE ZIP>
Dear <NAME>:
On behalf of Indiana University-Purdue University Fort Wayne (IPFW), I am pleased to offer you the position
of <POSITION TITLE> in <DEPARTMENT TITLE>. The effective start date for you in this position will
be <START DATE>.
The pay for this <Academic or Fiscal Year>, <Full Time or Part Time> position is <$Monthly Amount>
monthly; to be paid by direct deposit. In addition to your salary, you are eligible for benefits associated with
your position.
The University provides a 403(b) defined contribution retirement plan administered by Fidelity Investments, and
you will be eligible for University-funded contributions after completing three continuous years of service in an
eligible position. Upon hire, you will be required to contribute 4 percent of your budgeted pay to Purdue’s
401(a) defined contribution retirement plan. Once you complete your three-year waiting period, the University
will begin contributing an amount equal to 10 percent of your budgeted salary to the 403(b) defined contribution
plan. Voluntary savings options are also available upon hire.
Human Resources will contact you about the Purdue benefit plan and schedule your orientation meeting.
Detailed benefit information is available at www.hr.ipfw.edu/benefits.
Moving expenses will be reimbursed up to an amount of {DOLLAR AMOUNT}.
This acceptance letter is not intended to create a contract of employment. Employment is contingent on a
satisfactory background records check.
This position is a <grant-funded> <non-recurring> position and is contingent on the continuation and
availability of funding support. Employment with the University is subject to the requirements of the
Immigration Reform and Control Act (IRCA) which requires employers to verify an employee’s right to work in
the United States. Prior to your first day of work, you must complete Section 1 of the U.S. Citizenship and
Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the
IPFW Human Resources site at www.ipfw.edu/hr. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The
required documents must be presented to Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If
you need accommodations, please contact us.
Please indicate your acceptance of this position by signing below and returning this letter by <DATE>. If I can
answer any questions for you, please call me at <TELEPHONE NUMBER>.
Sincerely,
<HIRING SUPERVISOR NAME>
<HIRING SUPERVISOR TITLE>
Accepted:
_______________________________________________
Signature
________________
Date