IU Mission Clinical, PhD Contingent Template
Updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed (TITLE) of (DISCIPLINE) beginning on (DATE). (This
appointment is contingent upon or The renewal of this appointment is contingent upon) the notification (an official transcript or a letter from
the Dean of the graduate school) by (DATE), that the doctorate has been completed. Upon receipt of this notification, your title will be
changed to (NEW TITLE) and ($ AMOUNT – 10%) will be added to your current salary. 1 Your initial contract will be for two years, with
each renewal not to exceed three years. This offer has been approved by the Chancellor of IPFW and is subject to final administrative
approval of Indiana University. In your case, we have every reason to believe that such action will be forthcoming. Employment in this
position is contingent upon a satisfactory background check. The initial salary for this position is ($ AMOUNT) for the academic year and as
a new employee of IPFW you will be paid by Purdue University. In addition to your salary, Purdue provides a generous benefit package that
includes a defined contribution retirement plan as well as medical, disability and life insurance which will begin immediately upon your
employment. A more complete description of these benefits can be found online at http://new.ipfw.edu/offices/hr/benefits/. Your initial
duties will consist of 100% teaching, and professional development, along with normally expected university and professional service. You
will receive a separate mailing about the New Faculty Institute and you are expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty" and "Notice of Terms of Initial
Appointment for Appointments to Indiana University Missions." To indicate your acceptance of the appointment, please sign these forms,
as well as this letter, and return them to me in the envelope provided. The enclosed Employee Information, Self Identification Compliance,
Background Check Form, Direct Deposit Authorization, W4 and WH4 forms should also be completed and returned at this time. Please refer
to Indiana University's Academic Handbook, which can be found online at
https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures that apply to IPFW faculty
appointed to Indiana University mission programs. Also for your reference, Purdue University’s Faculty and Staff Handbook, which can be
found online at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University policy I.A.1 and copies of Purdue
executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda are for your permanent
records.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which requires
employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section 1 of the
U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the IPFW
Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and complete Section 1 of
the Form I-9. You will then be provided a list of acceptable documents. The required documents must be presented to your school’s
business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check form,
direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
(IU Tenure Track Position)
Position Code 010_ F _ _
1
For offers contingent upon VISA classifications, add the following wording: “contingent upon proper visa classification”.