PU Mission Distinguished/Named with tenure Template updated 2/12/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend to the Chancellor and the President that you be appointed
(DISTINGUISHED/NAMED TITLE) of (DISCIPLINE), with tenure, beginning on (DATE). 1 This offer is subject to the approval of
the President and Trustees of Purdue University. In your case, we have every reason to believe that such action will be forthcoming.
Employment in this position is contingent upon a satisfactory background check. The initial salary for this position is ($ AMOUNT)
for the (ACADEMIC/FISCAL) year. In addition to your salary, Purdue provides a generous benefit package that includes a defined
contribution retirement plan as well as medical, disability and life insurance which will begin immediately upon your employment. A
more complete description of these benefits can be found at http://new.ipfw.edu/offices/hr/benefits/. 2 Your initial duties will consist
of (%) teaching, and (%) research/creative endeavor, along with normally expected university and professional service. 3 You will
receive a separate mailing about the New Faculty Orientation and you are expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your
acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The
enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and
WH4 forms should also be completed and returned at this time. In addition, I am sending you University policy I.A.1, and copies of
Purdue executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda are for your
permanent records. Also for your reference, Purdue University’s Faculty and Staff Handbook, which can be found online at,
http://www.purdue.edu/faculty_staff_handbook/.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete
Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic
form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents
must be presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “, contingent upon proper visa classification. Also note
that tenure cannot be awarded to a faculty member until he or she has received permanent residency.”
2 For offers with moving allowance, insert the following language “In order to assist you with your move to IPFW, you will be
provided a moving allowance of ($ AMOUNT). This lump-sum payment represents taxable income and taxes will be withheld from
the payment. If these funds are used for qualified moving expenses per current Internal Revenue Service guidelines, income taxes
1
(IU Tenure Track Position)
Position Code 010_ F _ _
withheld may be recovered on your tax return. Please consult your tax advisor. Please notify the school’s Business Manager, (NAME)
at (260) (PHONE NUMBER), for further details regarding your moving expenses.”
3 For offer with start up funds, insert the following language “In addition you will receive start up funds in the amount of ($
AMOUNT) as described in the enclosed chair memo.”