UNIVERSITY OF CALIFORNIA
ENVIRONMENT HEALTH & SAFETY DIRECTORS
MEETING MINUTES: 11.19.2010
TIME
10-11:30 AM
LOCATION
ReadyTalk 1.866.740.1260,
meeting 9870170#
Attendees:
Jill Parker D)
James Gibson(LA)
Tony Garvin(OP)
Marc Gomez(I)
Kevin Creed(M)
Brian Oatman(ANR)
Buddy Morris(SC-CH)
Pamela Lombardo(SB) Garry Mac Pherson(SD) Mark Freiberg(B)
Bob Eaton(SF)
Erike Young(OP)
Dick Sun(I)
Russell Vernon(R)
Chuck Gray(R)
Janine Crocker, Scribe
Members Not Present
Bob Lawson(DMC)
Larry Wong(OP)
Doug Fleming(LBNL)
Luanna Putney(OP)
Jerrold Bushberg(DMC)
Grace Crickette(OP)
Locations Not Represented:
Davis Medical Center Lawrence Berkeley Lab
ITEM # TOPIC
1
Meeting commenced at;
2
Strategic Objectives status update- for
review, no discussion planned.
 Questions or comments
3
Legislative updates- Environmental
 Vector Control Permits
4
NOTES/ACTION ITEMS
10:04 AM
Crocker:
 Reviewed.
 No discussion.
Garvin:
 Applies to application of pesticides to
surface waters for mosquito control.
 Overall expects to have little impact on UC
system with the possible exception of
UCSB.
 State Bar environmental law
conference held in October.
 No new legislation impacting UC system
 Cap & Trade is estimated to have an
annual impact to UC system of $7-8 Mill.
 Working with Andy Coghlan(OP) to
develop UC comments for upcoming
hearing.
CUPA Title 22 (not on agenda)Freiberg:
State has rescinded UCB 16 year old
 Timeline for transition July 1, 2011.
agreement.
 Requested Directors support for the option
for switching to EPA academic rule.
 Noted rule does NOT apply beyond
academic laboratory.
 Recommended HWAG workgroup take the
lead.
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Decision:
 Directors approved.
5
Hazardous Waste Training
Requirement: Satellite Accumulation
Areas
Oatman:
 HWAG will be taking up the issue.
 CUPA inspection resulted in requirement
for hazardous waste training.
Garvin:
 Clarified that training is required as part of
orientation for staff @ satellite area with
annual refresher training.
 Health & Safety code states that anyone in
the area or having unsupervised access
must be trained.
 UC Business plans require annual safety
training.
 Noted that this impacts a large number of
staff
Freiberg:
 UCB has an on-line training; willing to
share.
Oatman:
 June 2011 target for completion
 UCSD application looks to be done Jan
2011
 Can be adapted to other campuses
Morris:
 Noted this is progress on strategic goal of
sharing technology.
6
EHS Academy 2011
Freiberg:
 Suggested revamp, refocus for 2012, not
hold Academy in 2011.
 Only 2 STEWs have volunteered for 2012
Academy; insufficient to put on an event of
this nature and size.
 Requested Directors encourage
participation by their respective STEW
representative.
 UC has no infrastructure for registration:
tracking, information sharing, payment
processing
Oatman, Young:
 ANR, UCD Extension have registration
applications which could handle.
Gray:
 2011, new training content to be provided
by National Safety Management.
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
Target audience Department Safety
Officers or Emergency Managers.
Young:
 Agreed April 2011 too soon but stressed
the need to do something in 2011.
 Proposed Fall 2011 for Academy.
 Perhaps a different format such as taking
it on the road to Southern Cal and
Northern Cal.
Oatman:
 Pointed out that most of the UC audience
has been through Academy.
Vernon:
 Suggested a virtual conference format.
Parker:
 Road Show of 1-2 days on each campus
would allow more attendance, be more
cost-effective for campus and lessen
impact to staffing.
Young:
 Road show for the future but not in 2011.
Decision:
 General discussion resulted in agreement
that the goal of Academy is orientation to
EHS in a university setting.
Action:
 Young will develop proposal for Directors
consideration: Academy in Fall 2011 with
a Spring 2011 curriculum from Safety
Management targeted to Directors,
Workgroup leaders on how to implement
ISEM.
7
EHS Workgroup Leadership updateconference call/webinar
Young:
 Planning an update to Workgroup
leadership similar to initial update
04.29.2010.
 Dec date TBD.
8
National Academy of Sciences
11.16.2010 Safety Summit update
Freiberg:
 40 attendees at 1 day meeting in
Washington DC.
 UC representatives: Gibson, Young,
Freiberg (note Gibson had left the call
prior to this discussion.)
 Representatives included industry,
laboratories, 6 universities.
 Chemical Safety Board (CSB) - TX Tech
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accident was their first investigation.
 Noted patterns: EHS staff without stopwork authority; lab staff unclear on their
responsibility; no lab specific training; no
formal hazard assessment; project funding
not tied to safety although funding
agencies are starting to take notice.
 Ultimately, NAS determined to take on the
initiative of lab safety.
Young:
 Noted that of the 120 laboratory accidents
reported, only 4 made headlines.
 Most accidents go unreported or it’s
difficult to obtain data from WC or GL
systems.
 Faculty hiring process does not include
safety training or orientation.
 Will see if he can obtain an advance copy
of the official NAS meeting summary.
 NAS is outlining next-steps.
General discussion and suggestions:
 Possible presentation from Mary Beth
Mulcahy (CSB Investigator) to UC Vice
Chancellors/Research.
 From Pres Yudoff, funded by EH: provide
a copy of the 2011 edition of “Prudent
Practices” to each PI who has a chemical
inventory. (Crickette noted Yudoff would
support).
 Young will likewise supply a copy to each
Director with the idea of discussing a
chapter at each month’s conference call.
9
Shared Standard Operating
Procedures- on line library
10
UC Davis Fire Department consolidation Tabled for December call.
update
Safety Spotlight newsletter vendor
Tabled for December call.
 Note: UCSB is interested.
11
12
13
OSHA- review of recent citations,
inspections, actions
Skillsoft EHS content review-status
update
Young:
 Will facilitate coordination of library,
probably using Sharepoint.
Tabled for December call.
Crocker:
 Reviewed current listing. No questions.
 Next round of topics for Workgroup review
will go out next week.
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14
Listservs moving from UCR to UCOP
Vernon:
 EHS Listservs moving from UCR to UCOP
by year end due to retirement of the UCR
server supporting listservs.
 Please communicate upcoming change to
respective workgroups.
 Crocker is currently setting up new ones;
will advise when ready for use.
15
Parking Lot Issues- 2010 Strategic
Tabled for December call.
Planning session:
 ERMIS dashboard: Need to
define, agree on common
denominators to make metrics
meaningful. (Buddy)
 Ergo program: train the trainer
for workstation safety to allow
ergonomists to develop programs
to address non-workstation
exposures.
 Develop/define common WC
terminology (Bob L)
 EHS Academy (Jerry)
Expand beyond UC
Engage faculty speakers
(enhance, emphasize
partnership with Academic
Senate)
Revenue producer
 Review workgroups. Improve
management. (Erike)
 Commonality needed in position
descriptions across campuses.
Career pathing; consider UCB
“Career Compass”. (Buddy)
 Central repository for programs
and projects to encourage
sharing. Possibly utilize UC
Ready forums. (Erike)
 List of pre-qualified
environmental consultants (Bob
L)
 Standardize technology platforms
across the system. Cooperative
funding. (Jill)
16
December call scheduled for
12.10.2010 due to early scheduling for
Morris:
 Reminder for December call.
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17
Nov call
Meeting adjourned at:
11:36 AM
Notes prepared by Janine Crocker 12.06.2010
Reviewed and approved by: Buddy Morris 12.07.2010, Erike Young 12.07.2010
Distributed 12.07.2010
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