MAYMESTER KICKOFF
December 4, 2012
Agenda
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Welcome, congratulations on being accepted, sign in
Student perspective
Deposit, passport
Financial aid/financial planning
Health preparations
Registration
Pre-departure forms, airline tickets, Blackboard
MySAO acceptance menu: quick guide
Pre-departure orientation schedule
Student video
Q&A in large group
Q&A/discussion in program groups
Congratulations! Now what?
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Welcome and congratulations!
Sign-in
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What to do next
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 Maymester
Abroad Checklist
$300 Nonrefundable Deposit
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Due by December 14
Pay it on What I Owe
If the deposit is not paid on time, you
will be withdrawn from the program
and a waitlisted student will be offered
your spot
$300 emergency cash loans available
on UT Direct
Passports & Visas
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Apply for or renew your passport ASAP
UT has a Passport Services Office
 http://www.utexas.edu/international/passport/
Check the expiration date! Passport must be valid for at least 6
months after your program ends
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Some programs require a visa
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Some countries require a specific number of blank pages
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Non-US citizens may have different requirements. Talk to your
advisor ASAP if you are not a US citizen.
Financial Aid
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Complete the financial aid module on MySAO ASAP
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If this module is not complete, your regular Spring aid and
your supplemental MM aid will not be released
FAQs
 How does financial aid work for Maymesters?
 When will I get my new aid package?
 When will my financial aid release?
 What kind of financial aid will I get?
 How should I prepare?
 Co-signers,
budget planning
Financial Planning
3
Financial Responsibility Policy
Deposit due December 14
Balance due February 20
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Balance can be deferred to
financial aid
Study Abroad Office
Financial Responsibility Policy Maymester 2013
Payment Due Dates for Program Fee (Deposit plus Program Balance):
Non-Refundable Deposit of $300: December 14, 2012
Program Balance: February 20, 2013
Additional Financial Penalty: February 21, 2013 (see penalty schedule below)
1. The study abroad program fee, which includes a $300 non-refundable deposit, will be posted on the “What I Owe
Page” shortly after acceptance. The $300 non-refundable deposit is due by December 14, 2012 and non-payment of
the full deposit will result in the student being dropped from the program.
2. After payment of deposit, a student must withdraw from the program by the 12 th class day to avoid
additional financial penalty. To withdraw from the program, please go to at
https://utdirect.utexas.edu/io/bus/bill/student_withdrawal.WBX to self-withdraw or notify the study abroad program
coordinator in writing. Students are also responsible for dropping their course(s) in accordance with the University’s
registration procedures.
3. The program balance will be posted on the “What I Owe Page” shortly after the 12 th class day and will be due by
February 20th. Unless the program fee has been deferred to financial aid, failure to pay by the due date may result in
the student losing their place in the program. Please contact the study program coordinator if the payment deadline
cannot be met.
4. A student who withdraws after the 12th class day must notify the study abroad program coordinator in writing.
Additionally, the student will owe the following program fee regardless of whether the student has or has not
paid. Program budgetary commitments and decisions are made on the basis of student enrollment.
Therefore, a student will be liable, barred, and responsible for the payment of the bill posted on the “What I
Owe” page.
Withdraw Schedule
February 21 to February 28, 2013
Financial Penalty on the Study Abroad Program Fee
20% of program fee
March 1 to March 9, 2013
30% of program fee
March 10 to March 19, 2013
50% of program fee
March 20 to March 31, 2013
75% of program fee
April 1st and after
100% of program fee
5. Students receiving financial aid may defer their program fee payment at
https://utdirect.utexas.edu/io/bus/bill/student_deferral.WBX. Students whose financial aid does not completely cover
their program fee are responsible for the balance immediately following their disbursement.
6. In addition to the liability of the study abroad program fee, the student is responsible for payment of University
tuition and fees in accordance with the policy found in the University’s course schedule.
7. If a student is dismissed from a program, no refund will be given.
Withdrawal after February 20
will result in financial penalties
8. In the event of non-enrollment in the program due to withdrawal, dismissal, program cancellation, or other reasons,
the University of Texas at Austin will not be able to provide refunds for any expenses incurred or having to do with air
travel, accommodations, food, books/supplies or miscellaneous costs of living overseas borne by the student and not
included in the program fee. Students are advised to investigate the coverage and cost of a Travel Insurance Policy
that might cover some of those costs.
9. In the event of non-enrollment in the program due to withdrawal, dismissal, program cancellation, or other reasons,
students that receive Federal Title IV financial aid funds will be subject to the Office of Student Financial Services
stated withdrawal policies. Students who received Title IV funds must be aware that some of the aid released may be
required to be returned. The amounts returned to the specific aid programs will be calculated according to the
provisions in the Higher Education Amendments of 1998. Students can review the official procedures and
recalculation schedules by consulting this website for specific information:
http://finaid.utexas.edu/process/maintain/withdraw.html.
Financial Planning
Estimated Study Abroad Budget
Study Abroad Budget
MAYMESTER: DOCUMENTARY PHOTOGRAPHY
Costs listed below are estimated to assist you in your financial planning.
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Sent to financial aid as
estimated cost of attendance
Use for personal budgeting
Individual spending varies
widely
Think about when you’ll buy
each item (before or during
your program)
The University of Texas at Austin or the Program Provider reserves the right to adjust its fees in the event of significant change in
exchange rates or other factors prior to the program start date. The actual cost of the program may vary slightly for students
depending on tuition rate, unique charges and individual spending habits.
Tuition amounts listed typically use the undergraduate in-state Liberal Arts rate. To estimate your own costs, please include the
appropriate tuition amount based on your college/school, residency status and classification.
Once admitted to the program, a specific budget will be prepared and transmitted to the UT Office of Student Financial Services (as
applicable and necessary) for each individual student.
Program Name: MAYMESTER: DOCUMENTARY PHOTOGRAPHY
Sponsor: College of Communication
Session: Spring
Application Code: 355053
Application Fee: $50
Program Fee: $3750
Books and Materials: $100
Food: $400
Airfare: $1400
Local Transportation: $25
Personal Items: $200
Medical Insurance: $76
Passport: $135
Emergency Funds: $500
Total: $ 6,636
Last updated on 10/11/2012 10:08 AM
Privacy Policy | Accessibility
Financial Planning
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Start
saving
Ask for donations to study abroad in lieu of
holiday presents
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NOW!
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gofundme.com
Start a savings account for study abroad
Get a part-time job over the winter break
and/or during the spring semester
Keep an eye out for scholarship
opportunities throughout the semester
Healthy Travel Preparations
Online resources
 International SOS & CDC
 UHS Travel Health Course
 UHS Travel Health Online
 Country-specific information
 Look at info for all of the countries
you’ll visit
Vaccinations
 Recommended or required for some
locations
Healthy Travel Preparations
Medical clearance form
 Form is on MySAO
 Due on March 1, but make your doctor’s
appointment soon!
 Things to discuss at your appointment
 Medical conditions or health issues
 Mental health conditions
 Prescription and over-the-counter
medications you’ll need abroad
 Any other health resources you might need
while abroad
Registration
1. Clear all bars and get permission from Dean’s office to go over
max hours
2. If you have not already registered for the Maymester course(s),
you will register during January add/drop
3. Review your spring schedule in January to verify enrollment in
Maymester course
Pre-departure Paperwork
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MySAO modules due March 1.
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Airline tickets
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Check
MySAO &
Blackboard
regularly!
Wait to purchase tickets until you are given instructions
next semester
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Additional paperwork on Blackboard
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Maymester Checklist and Additional Resources:
http://world.utexas.edu/abroad/programs/mm/checklist
MySAO Acceptance Menu
14
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Modules must be completed by: March 1 (Maymester), April 1 (summer), or June 15th (fall).
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Study Abroad Office. (Make your appointment ASAP)
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Get a passport at “Passport and ID Services” (UT
International Office).
Click on the International SOS link to create a trip record. You
will need the UT member number to create your record.
This is the UT member number. You will need this when
creating your trip record with International SOS.
Orientation Schedule
Please mark your calendars for the Pre-departure Orientations:
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General Pre-departure: Attend one of these mandatory sessions
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Jan 17 from 4 to 5 pm
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Feb 7 from 6 to 7 pm
Financial Aid & Scholarships: Attend one of these optional sessions
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Jan 17 from 5 to 6 pm
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Feb 7 from 7 to 8 pm
Health & Safety: Attend one of these mandatory sessions
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April 25 from 4 to 5 pm
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April 26 from 12 to 1 pm
Program Specific Orientation(s): Dates TBD
Checklist & Additional Info
Please visit the following website for a Maymester To Do
Checklist along with additional information and resources for
your upcoming program:
http://world.utexas.edu/abroad/programs/mm/checklist
Student Video
A student's perspective
http://www.youtube.com/watch?v=Pf53
GkfDjL4
Questions?
Please visit the Study Abroad Website for more information
and to find answers to your questions:
Study
Abroad
Website and
Contact Info
http://world.utexas.edu/abroad/programs/mm
If you have additional questions that are not answered on the
website, please call the study abroad office at (512) 4716490.