Financial Updated for
Study Abroad Programs
Dr. Yana A. Cornish
Director of Education Abroad
Program Reapproval Process
•
•
•
•
•
•
•
For existing programs only
Currently for Spring 2016 and Summer 2016 programs
Received documentation for 90+% of active SA programs
Review is ongoing
All online - GoAbroad.uga.edu
Engagement of academic and administrative structures in the review
OIE will update/set up placeholder SABD course and attach approved
program fee
Budget Template Review
• New way of thinking:
• List OIE support needed (no “tuition return”)
• Complete all information requested
• Provide information on funding from other sources
• Provide “actual” expense report post-program
Petty Cash
• GOAL: reduce amount of petty cash used by programs
• Taking proactive measures to assist program leaders with using alternative
payment methods:
• Pre-payment to vendors
• Wire transfer
• P-card
• Wells Fargo account and ATM card
Petty Cash Questionnaire:
Other Updates:
• GOAL: increase student access to programs abroad
• Aligning student program fee payments with Financial Aid disbursement dates
• Use of DSS accounts to “budget” programs to be able to pay deposits and make
payments to vendors
• All study abroad students must enroll into the placeholder (SABD) course for “0”
credit (Department schedulers will need to set up PODs)
• Departments will continue to manage 2 accounts per program: (1) instructional (OIE
support) and (2) student program fee (DSS)
• OIE will continue to enroll groups in insurance, will send an invoice to departments
Other Updates (cont.):
• All student program payments to be done via student accounts
• Students will enroll into academic and SABD courses Dec. – Feb. (encourage
early enrollment)
• Program fees/tuition will be assessed in early April for all enrolled
• Financial Aid will disburse in early May for Maymester/extended
• Due date to pay program fee/tuition in full – day after Fin. Aid is disbursed
(e.g., tent. May 3, 2016 for Maymester/extended)
• Payment plans are available for summer, must be arranged early
Other Updates (cont.):
• All transient students in SA programs should be required to pay outstanding
UGA balance by no later than 30 days prior to the program’s departure;
• No more STATs sheets will be needed, as all student data will be in the Portal;
• Admin. Staff needing access to the Portal, please contact Colin McKenzie to
schedule training and receive appropriate access
Future Plans:
• Online program deposit payment (tentative - for FY17 programs);
• Working on developing a consistent deposit amount for all programs and
receiving BOR approval;
• Creating useful reports allowing administrators to check on SABD
enrollment, student payment status, etc.;
• Continuing to coordinate with Admissions on ways to work more effectively
with transient students for participation in study abroad at UGA.
Questions?